Proposal Desk Specialist Jobs

Robert Half

Location:
United States, Montgomery

Category:
-

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Proposal Desk Specialist plays a crucial role by overseeing the preparation, execution, and enhancement of the company’s proposal and bidding workflows. The ideal candidate will possess exceptional organizational skills, thrive in a quickly evolving workspace, and confidently work autonomously.

Job Responsibility:

Manage and coordinate the full lifecycle of bid submissions, ensuring timely delivery of proposals, tenders, and expressions of interest
Analyze bid documents, such as Requests for Proposals (RFPs) and Requests for Information (RFIs), to identify priorities and critical deadlines
Draft, refine, and format proposal content in alignment with established standards for quality and presentation
Prepare proposal materials, including statements of qualifications, templates, professional profiles, and case studies
Develop and maintain a centralized library of proposal-related assets, including approved content, templates, and resources
Collaborate with subject matter experts, sales representatives, and leaders to collect, review, and finalize substantive bid content
Simultaneously oversee multiple bid opportunities, prioritizing deliverables to ensure deadlines are consistently met
Proactively assess and refine proposal workflows to optimize efficiency and improve outcomes
Provide assistance with post-submission activities, such as addressing clarifications, delivering presentations, and participating in debrief sessions as needed
Perform additional duties as assigned by management

Requirements:

A high school diploma or equivalent is required
A minimum of three years of relevant experience in bid, proposal, or sales coordination roles is preferred
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong ability to work independently while managing competing demands in a dynamic environment
Exceptional writing, editing, and formatting skills, with a focus on document production
Analytical skills to interpret detailed information, compile numerical data, and extract actionable insights
Demonstrated ability to prioritize work tasks effectively to optimize time management and productivity
Detail-oriented with a commitment to producing high-quality, accurate work
Reliable, receptive to feedback, and consistently responsive in meeting organizational needs

What we offer:

Access to top jobs
Competitive compensation
Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training

Additional Information:

Job Posted:
April 25, 2025

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Proposal Desk Specialist