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Proposal Coordinator

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Robert Half

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Location:
United States , San Antonio

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Category:
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Contract Type:
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Salary:

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Job Description:

Our client is looking for a Proposal Coordinator to join an advertising organization in San Antonio, Texas. This contract-to-permanent opportunity is ideal for someone who thrives in a deadline-driven environment and takes pride in producing high-quality, accurate proposal materials for internal sales partners. In this role, you will collaborate closely with campaign and sales support teams to assemble client-facing proposal content, manage supporting documents, and help ensure timely, high-quality responses to business requests.

Job Responsibility:

  • Prepare and organize proposal components using spreadsheets, presentation decks, image libraries, mapping resources, and related supporting files
  • Combine multiple deliverables into cohesive proposal packages that align with client expectations and internal quality standards
  • Maintain strong accuracy and turnaround times while meeting established service commitments for internal sales requests
  • Follow file management and documentation control practices to protect the consistency and integrity of proposal records
  • Review incoming requests, assess the most effective approach, and adjust priorities to support changing business demands
  • Provide responsive, attentive service to internal clients while contributing to a collaborative team environment

Requirements:

  • High school diploma required
  • At least 1 year of relevant experience, with 3-4 years in customer service or proposal support strongly preferred
  • Strong Excel skills, including experience with formulas, formatting, VLOOKUPs, and pivot tables
  • Proficiency with PowerPoint and the ability to create clear, effective presentation materials
  • Ability to analyze information, interpret request details, and apply data effectively within proposal development
  • Excellent organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced setting
  • Strong written and verbal communication skills, with a collaborative approach to working with internal partners
  • Flexibility to work adjusted schedules when business needs require it
What we offer:
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 05, 2026

Work Type:
On-site work
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