Proposal Coordinator

• Coordinate and manage the end-to-end proposal development process for federal opportunities, including RFPs, RFIs, and SOWs
• Develop and maintain proposal schedules, compliance matrices, outlines, and status reports
• Facilitate color team reviews, including Pink, Red, and Gold reviews, track action items, and drive deadlines to completion
• Collaborate with capture managers, technical writers, SMEs, and technical teams to ensure timely and high-quality submissions
• Maintain version control and manage proposal documentation and repositories using tools such as SharePoint, Smartsheet, or equivalent systems
• Create visually appealing, professionally formatted PowerPoint presentations for oral proposals and marketing materials
• Assist with desktop publishing, formatting, and layout in Microsoft Word and PowerPoint to ensure branding, readability, and compliance
• Ensure all proposal documents fully comply with RFP instructions, evaluation criteria, and submission requirements
• Review proposal sections for completeness, consistency, grammar, formatting, and adherence to win themes and compliance matrices
• Maintain and enhance the proposal knowledge base, including boilerplate content, resumes, past performance summaries, and standard graphics
• Recommend and help implement process improvements, templates, and reusable assets to increase efficiency and quality
• Schedule meetings, manage calendars, and provide administrative support to Business Development and Proposal team leadership
• Perform other duties as assigned

• U.S. Work Authorization: Authorized to work in the United States without sponsorship
• Education: Bachelor’s degree required
• Experience: 0 to 2 years of experience in proposal coordination, technical writing, or a related role is preferred but not required
• No prior proposal experience is necessary
• Skills: Proficiency in Microsoft Office Suite, especially Word and PowerPoint, with the ability to produce polished, professional documents and presentations
• Exceptional attention to detail, grammar, formatting, and layout
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to manage multiple deadlines and stakeholders in a fast-paced, deadline-driven environment
• Willingness to work hard, learn quickly, and contribute to a winning team

• Familiarity with the federal acquisition process and government-wide contracts such as GSA Schedules, BPAs, and IDIQs
• Interest in pursuing certification

SFI offers a comprehensive benefits package. You can learn more at SFI Careers