Proposal Coordinator Job at Ninyo & Moore (San Diego)

Proposal Coordinator

We’re looking for an aggressive self-starter with a proven track record of findi...

Location

United States

Salary:

Not provided

Carolina Cyber Center

Expiration Date

Until further notice

Requirements

Proposal coordination for city, state, county, and federal agencies
Government contracting at all levels (knowledge of processes in Canada, the UK, and other commonwealths a plus)
Incredible writing, editing, and communication
Exceptional knowledge of using persuasive language and copy
Analysis and problem solving
Project management and time management
Expert level use of Adobe products (ie., photoshop, illustrator, indesign, etc)
Expert level preparing graphics, infographics, and other visual representations
Experience with RFP/RFQ/FRIs websites, databases, and software such as Federal Compass, RFP360, GovTribe, FBO/SAM, FPDS.gov, Fedmine, grants.gov, demand star, Periscope, BidPrime, GovWin, and others.
Exceptional work ethic

Job Responsibility

Support and/or lead the proposal lifecycle from start to finish at all levels
Analyze RFP/RFQ/FRIs and recommend a bid/no-bid decisions
offer basis for recommendation based on all necessary factors
Prepare Bid Analysis form that highlights all RFP/RFQ/FRIs data, e.g., POP, NAICS, due date, etc. and deliver to decision makers and stakeholders
Prepare questions for the government that help narrow the decision gap
Create (simple and easy to follow) proposal kickoff plan and calendar
Prepare position descriptions based on requires sections
Outline proposal according to required sections
Build proposal volumes according to outline
Populate all administrative data, e.g., dates, footers, headers, etc.

Proposal Coordinator

Centennial Technologies, Inc. is seeking a Proposal Coordinator to support propo...

Location

United States , Tysons Corner

Salary:

Not provided

Centennial Technologies

Expiration Date

Until further notice

Requirements

Bachelor’s degree in English, Communications, Technical Writing, or related field
Minimum 1 year of experience as a Project Coordinator or Proposal Coordinator
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Visio)
Excellent coordination, organization, and time management skills
Strong writing/editing skills with high attention to detail
Ability to work both independently and in a team environment
Highly motivated with strong desire to learn

Job Responsibility

Coordinate activities, tasks, and communication across the capture to submission life cycle
Develop proposal schedules, calendars, and manage color review logistics to meet deadlines
Serve as point of contact with teaming partners on data calls and coordination activities
Support development of proposal content, including narrative editing and graphics
Maintain proposal knowledge base including archiving and metadata management
Generate proposal status reporting and track document version control
Organize and prepare meeting briefs, templates, and support materials for proposal sessions
Work closely with project managers to ensure proposals address all RFP requirements
Maintain information systems including resume libraries, project descriptions, boilerplate repositories, and marketing databases
Collaborate with BD resources (Proposal Coordinators, Capture Managers, Proposal Managers, Account Directors) on best practices

What we offer

Medical, Dental, and Vision Insurance
Short-Term and Long-Term Disability
Life Insurance
401(k) Retirement Plan
Paid Time Off and Federal Holidays
Flexible PTO
Casual work culture
Regular opportunities for career advancement and skills development
Supportive work environment that promotes work-life balance
Performance-based rewards and recognition

Fulltime

Proposal Coordinator

TRC is seeking a detail-oriented and motivated Proposal Coordinator to join our ...

Location

United States , St. Louis

Salary:

55000.00 - 65000.00 USD / Year

TRC Companies

Expiration Date

Until further notice

Requirements

Bachelor’s degree in marketing, communications, English, journalism, environmental studies, or related field
2–5 years of experience in a proposal coordination, marketing, or writing-focused role within the A/E/C, environmental, or professional services industry
Strong understanding of municipal and state procurement processes
experience reviewing and responding to public sector RFPs and RFQs
Proficiency in Microsoft Office (Word, PowerPoint, Excel)
Strong writing, editing, and proofreading skills with attention to detail and organization
Ability to manage multiple deadlines and shifting priorities in a fast-paced environment
Enthusiasm for teamwork, learning, and professional development
Self-motivated, responsive, and committed to delivering high-quality work

Job Responsibility

Support end-to-end proposal development, from opportunity tracking to final submission
Analyze RFQs/RFPs and assist in developing compliance matrices, proposal outlines, and schedules
Coordinate the collection and integration of proposal content, including staff resumes, project descriptions, forms, and certifications
Draft, edit, and tailor content for non-technical sections (firm qualifications, cover letters, executive summaries)
Manage internal workflows: route drafts for review, compile reviewer comments, and track version history
Maintain and regularly update content libraries (resumes, project write-ups, past performance data)
Collaborate with cross-functional teams across TRC, including technical, BD, and marketing staff
Assist with post-submission activities, including interview preparation, file archiving, and proposal debriefs
Ensure all proposal submissions meet client requirements, are delivered on time, and reflect TRC’s brand and messaging standards
Contribute to continuous improvement efforts, including proposal templates, style guides, and team best practices

What we offer

Medical, dental, vision, and disability insurance
401k package that includes both traditional and Roth IRA options and Company match
Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year)
All full-time employees enjoy a minimum of 8 Paid Holidays per year
TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence

Fulltime

Proposal Coordinator

We’re looking for a detail-oriented Proposal Coordinator to join our Grants & Pr...

Location

United States , Detroit

Salary:

Not provided

Airspace Link

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business, Communications, English, or related field, or equivalent experience
1–3 years of experience in proposal coordination, business development support, or grants management preferred
Strong organizational and project management skills with the ability to manage multiple deadlines
Excellent written communication skills and attention to detail
Proficiency with Microsoft Office Suite
Ability to collaborate across departments and thrive in a fast-paced startup environment

Job Responsibility

Conduct daily RFX research, including identifying relevant federal, state, and local opportunities
Create and maintain a Master Grant Funding Spreadsheet with recurring DHS, DOJ, DOT, and DOD opportunities
Perform additional research on relevant agencies, associations, and opportunities
Manage government procurement portal registrations
Maintain and update the proposal content library with new narrative resources
Create and update team resumes, feature lists, and proposal-ready resources
Support the development of visual proposal assets such as project org charts, Gantt charts, infographics, and screenshots
Assist the sales team with proposal editing and formatting using established templates
Prepare and complete standardized vendor forms for new vendor set-up or renewals
Develop and organize RFP response materials

What we offer

Competitive salary and benefits package
Flexible hybrid work environment
Opportunity to make an impact in the fast-growing drone industry
Collaborative, mission-driven culture with room for growth

Fulltime

Pre-Sales Coordinator / Proposal Manager

We’re looking for a highly organized and proactive Pre-Sales Coordinator / Propo...

Location

United States

Salary:

Not provided

LeverX

Expiration Date

Until further notice

Requirements

3–5 years of experience in pre-sales coordination, proposal management, or project coordination (ideally in IT or consulting)
Strong organizational and multitasking skills — able to manage multiple complex opportunities simultaneously
Excellent written and verbal communication skills
capable of synthesizing technical input into clear, customer-oriented language
Experience working with RFP management tools, CRM systems (e.g., Salesforce, HubSpot), and Microsoft Office/Google Workspace
A structured, detail-oriented mindset combined with a proactive and collaborative attitude
Ability to work under pressure and meet strict deadlines while maintaining quality and consistency

Job Responsibility

Coordinate the daily workflow of the pre-sales team across multiple opportunities
Manage RFP/RFI processes — deadlines, input collection, and timely delivery of high-quality proposals
Consolidate technical and functional inputs into clear, customer-ready documents
Maintain and improve proposal templates, pricing tools, and knowledge bases
Track proposal metrics, keep CRM data accurate, and ensure compliance with standards and branding
Facilitate smooth handovers from pre-sales to delivery teams
Support sales with pipeline forecasting and contribute to ongoing process improvements

New

Proposal Coordinator

Bombardier’s Business Aircraft London Service Centre in Biggin Hill is part of a...

Location

United Kingdom , Westerham

Salary:

Not provided

Bombardier

Expiration Date

Until further notice

Requirements

high school education or equivalent
at least 3 years of experience in an aircraft maintenance environment (preferred)
working knowledge of aircraft service and maintenance programs and procedures
ability to work independently, as well as part of a team
excellent verbal and written communication skills
computer skills necessary to learn and/or operate word processing, MS Office Suite, spreadsheet, database, project, e-mail, and web-based applications
interpersonal skills necessary to establish and maintain effective working relationships with co-workers, employees, customers, management and contractors
previous experience in aircraft maintenance planning and scheduling, proposal writing, and/or invoice analysis
previous experience with Pivotal

Job Responsibility

Provide support to front line sales force and external customers by providing timely, accurate proposals for BBAS after-market services
Work with Product Administrators, Schedulers, and Planners to determine pricing, schedule and standard downtime for work scope
Track and coordinate multiple proposals via Pivotal and Maximo applications while adapting to changing priorities
Apply special programs, incentives, pricing adjustments and coordinate with internal departments and external vendors for scheduling maintenance on customer aircraft
Receive assignment and accept into system or request additional information
Work directly with Regional Managers (RM) and Product Administrators (PA) to collect necessary information for proposal
Monitor process steps via Pivotal and Maximo and manage process flow to ensure proposals flow through the system at optimal speed
Review proposal for quality and accuracy prior to release
Ensure correct pricing, special programs and incentives are applied to proposal as applicable
Coordinate with the Service Center schedulers to determine downtime on proposal

Fulltime

Proposal Desk Specialist

The Proposal Desk Specialist plays a crucial role by overseeing the preparation,...

Location

United States , Montgomery

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A high school diploma or equivalent is required
A minimum of three years of relevant experience in bid, proposal, or sales coordination roles is preferred
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong ability to work independently while managing competing demands in a dynamic environment
Exceptional writing, editing, and formatting skills, with a focus on document production
Analytical skills to interpret detailed information, compile numerical data, and extract actionable insights
Demonstrated ability to prioritize work tasks effectively to optimize time management and productivity
Detail-oriented with a commitment to producing high-quality, accurate work
Reliable, receptive to feedback, and consistently responsive in meeting organizational needs

Job Responsibility

Manage and coordinate the full lifecycle of bid submissions, ensuring timely delivery of proposals, tenders, and expressions of interest
Analyze bid documents, such as Requests for Proposals (RFPs) and Requests for Information (RFIs), to identify priorities and critical deadlines
Draft, refine, and format proposal content in alignment with established standards for quality and presentation
Prepare proposal materials, including statements of qualifications, templates, professional profiles, and case studies
Develop and maintain a centralized library of proposal-related assets, including approved content, templates, and resources
Collaborate with subject matter experts, sales representatives, and leaders to collect, review, and finalize substantive bid content
Simultaneously oversee multiple bid opportunities, prioritizing deliverables to ensure deadlines are consistently met
Proactively assess and refine proposal workflows to optimize efficiency and improve outcomes
Provide assistance with post-submission activities, such as addressing clarifications, delivering presentations, and participating in debrief sessions as needed
Perform additional duties as assigned by management

What we offer

Access to top jobs
Competitive compensation
Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training

Business Development Coordinator

Clinical Trial Media is seeking a Business Development Coordinator who is highly...

Location

United States , Hauppauge

Salary:

Not provided

Clinical Trial Media

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent work experience required
1-2 years of relevant experience
Proficient in all Microsoft Office programs, including Word, Excel and PowerPoint
Strong communication and interpersonal skills
Detailed oriented and excellent time management
Ability to multi-task and work in a fast-paced environment
Strong writing skills

Job Responsibility

Continuously track all active business development opportunities and conduct appropriate follow-up with team members to ensure all projects are delivered on time
Liaise with internal service departments to support development of proposals and sales opportunities, including project management, creative, technology, and digital teams, as needed
Schedule meetings, coordinate logistics, record meeting notes, and follow-up on action items
Play a key role in managing and maintaining internal knowledge database, including case studies, company experience, creative samples, etc.
Activate all new opportunities, including setting up folder structures on shared drive and saving all relevant documents for each opportunity
Work closely with the Directors of Business Development and Proposal Managers to support proposal and budget development as needed, including conducting secondary research, writing content, and proofreading documents

Proposal Coordinator

Ninyo & Moore

Location:
United States , San Diego

Category:
-

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 02, 2026

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Job Posted:
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