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Robert Half Logo Robert Half · IT - Administration

Proposal Coordinator

United States, Boston Employment contract · Job Posted June 28, 2026
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Job Description

We are looking for a Proposal Coordinator to support the development and delivery of high-quality, compliant proposal submissions for an architecture-focused organization in Boston, Massachusetts. This position plays a central role in organizing deadlines, collecting content from internal contributors and external partners, and shaping materials into clear, well-structured responses. The ideal candidate brings strong attention to detail, excellent time management, and the ability to maintain quality while working within fast-moving submission schedules.

Job Responsibility

  • Coordinate the full proposal process from opportunity tracking through final submission, ensuring each deadline and requirement is met
  • Gather narratives, resumes, project examples, and supporting documentation from internal teams and subconsultants to build complete response packages
  • Review proposal materials for accuracy, consistency, formatting, and compliance with client instructions before delivery
  • Incorporate edits and stakeholder feedback into draft documents while maintaining version control and submission readiness
  • Prepare and submit completed proposals through client portals and other required delivery channels
  • Maintain organized records of pursuits, proposal content, and business development activity for future reference and reporting
  • Support the development of compelling response materials that align with RFP requirements and present the firm effectively

Requirements

  • Previous experience supporting proposals, bids, or RFP responses, with proposal writing exposure strongly preferred
  • Background in architecture, engineering, design, or a related services environment is preferred
  • Strong organizational skills with the ability to manage multiple deadlines and shifting priorities effectively
  • Excellent proofreading and document review skills with a sharp eye for detail and consistency
  • Proficiency in Microsoft Office Suite, including Word, PowerPoint, and Excel
  • Experience with Adobe tools is highly desirable
  • Ability to work calmly and accurately in deadline-driven situations
  • Strong written and verbal communication skills for coordinating with cross-functional contributors
  • All applicants applying for U.S. job openings must be legally authorized to work in the United States

Nice to have

  • Experience with Adobe tools is highly desirable
  • Background in architecture, engineering, design, or a related services environment is preferred
  • Proposal writing exposure strongly preferred

What we offer

  • Medical
  • vision
  • dental
  • life and disability insurance
  • Company 401(k) plan
  • Free online training
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