Proposal Coordinator Job at TRC Companies (St. Louis)

Job Description

TRC is seeking a detail-oriented and motivated Proposal Coordinator to join our growing Environmental proposal team. This role is ideal for someone with 2–5 years of experience in proposal development within the A/E/C industry who is eager to build their career in a dynamic, fast-paced environment. As a Proposal Coordinator, you will collaborate with a team of proposal managers, technical leads, and subject matter experts to develop compelling, compliant proposals for environmental services, including site assessment, remediation, EHS compliance, permitting, and sustainability. You’ll gain experience supporting the full proposal lifecycle, contributing to TRC’s strategic growth while expanding your skills in writing, coordination, and proposal strategy.

Job Responsibility

Support end-to-end proposal development, from opportunity tracking to final submission
Analyze RFQs/RFPs and assist in developing compliance matrices, proposal outlines, and schedules
Coordinate the collection and integration of proposal content, including staff resumes, project descriptions, forms, and certifications
Draft, edit, and tailor content for non-technical sections (firm qualifications, cover letters, executive summaries)
Manage internal workflows: route drafts for review, compile reviewer comments, and track version history
Maintain and regularly update content libraries (resumes, project write-ups, past performance data)
Collaborate with cross-functional teams across TRC, including technical, BD, and marketing staff
Assist with post-submission activities, including interview preparation, file archiving, and proposal debriefs
Ensure all proposal submissions meet client requirements, are delivered on time, and reflect TRC’s brand and messaging standards
Contribute to continuous improvement efforts, including proposal templates, style guides, and team best practices

Requirements

Bachelor’s degree in marketing, communications, English, journalism, environmental studies, or related field
2–5 years of experience in a proposal coordination, marketing, or writing-focused role within the A/E/C, environmental, or professional services industry
Strong understanding of municipal and state procurement processes
experience reviewing and responding to public sector RFPs and RFQs
Proficiency in Microsoft Office (Word, PowerPoint, Excel)
Strong writing, editing, and proofreading skills with attention to detail and organization
Ability to manage multiple deadlines and shifting priorities in a fast-paced environment
Enthusiasm for teamwork, learning, and professional development
Self-motivated, responsive, and committed to delivering high-quality work

Nice to have

Familiarity with SF330 forms
Experience with Adobe InDesign
Familiarity with environmental services or consulting

What we offer

Medical, dental, vision, and disability insurance
401k package that includes both traditional and Roth IRA options and Company match
Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year)
All full-time employees enjoy a minimum of 8 Paid Holidays per year
TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence

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Proposal Coordinator

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