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Erdman Anthony Logo Erdman Anthony · -

Proposal Coordinator

United States, Rochester 26.00 - 32.00 USD / Hour · Job Posted January 05, 2026
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Job Description

The Proposal Coordinator will collaborate within the Facilities team to manage proposals and business development, maintain CRM data, develop marketing tools, provide website updates, and perform other ancillary tasks to support the growth of our company.

Job Responsibility

  • Manage the preparation of proposals from point of GO decision to client delivery
  • Lead proposal kick-off meetings and maintain proposal management plan
  • Collaborate with key internal stakeholders and provide input for proposal strategy and content
  • Develop, distribute, and manage proposal outlines/schedules, team resumes, and organizational charts
  • Proofread proposals and provide copy/design editing, adhering to brand voice, tone, and messaging
  • Coordinate final proposal deliverables with internal team and teaming partners, complete quality review of final package, coordinate printing and delivery or electronic submissions of proposals internally or externally
  • Assist in the development of presentation materials for client interviews
  • Update teaming partners on whether Erdman Anthony was awarded or not awarded the project Lead or participate in the effort to obtain debriefs from clients if not selected for a project
  • Input new project opportunities, and proposal wins and losses into CRM (VantagePoint)
  • Manage and update proposal content library by working with Project Managers and Project Services to generate and/or update all project related documents (IE: quality process, PM approach, etc.)
  • Work with individual staff, Department Managers and Project Services to include projects on staff resumes
  • Form and template creation and updating
  • Track lead-sources and identify potential project
  • Support Corporate Marketing providing information from project summaries
  • Support the development of communications campaigns
  • Work with creative and technical consultants to create content for client interviews and industry presentations

Requirements

  • College degree in Communications, Journalism, Marketing, Business Administration, English or related field
  • Minimum of two (2) years of experience collaborating within a marketing or business development team to lead and/or support proposal activity
  • Strong working knowledge of Adobe software including InDesign, Illustrator, and Photoshop
  • Strong CRM experience
  • Strong experience in Microsoft Office 365 products, specifically Word, Excel, Teams, PowerPoint, and OneNote
  • Excellent attention to detail
  • Strong time management and prioritization while handling multiple tasks
  • Ability to manage multiple projects concurrently, prioritize tasks, and adapt to changing priorities in a deadline driven environment
  • Excellent communication skills both oral and written
  • Ability to work effectively both independently and as part of a team
  • Exhibits a professional, positive, energetic and cooperative internal and external customer-oriented attitude
  • Maintains a valid driver’s license
  • This is an in-office position.

Nice to have

  • A/E/C industry experience is a plus
  • Deltek Vision/VantagePoint is a plus

What we offer

  • Competitive salary
  • Profit sharing
  • Flexible hybrid structure
  • Health care: medical, dental, vision
  • Retirement savings opportunities
  • Tuition reimbursement
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