Proposal Coordinator II

• Administers and coordinates writing, research, design, development, and revision of proposals under direction of the Proposal Manager
• Edits and manages production of proposals by coordinating the work of several areas to ensure that proposal development is on track and on time
• Specific duties include copy editing and proofreading for accuracy, consistency, and conformity to style
• Understanding and following RFP requirements
• Coordinating writing schedules, format, recordkeeping, reproduction, and delivery of proposals
• Responsible for organizing proposal team activities such as arrival of team members, daily status calls, color review teams, and catering
• Trains new proposal team members on proposal tools such as web-based collaborative tools
• Ensures they can use all proposal resources needed for proposal development
• Analyzes RFP requirements and develops or verifies RFP/Proposal compliance matrix
• Develops format guidance and templates for proposals, in concert with Proposal Manager and RFP guidelines
• Performs desktop publishing tasks such as reformatting proposal documents to ensure proper proposal styles, fonts, and graphics are being used
• Coordinates final production to RFP specifications and assists in administration and operation of web-based collaborative tools for proposal development
• May provide guidance and work leadership to less experienced Proposals Coordinators
• Participates in special projects as required

• Candidates must be able to work with staff at all levels of the company
• Manage multiple tasks simultaneously and efficiently
• Understanding of Shipley or similar proposal development process
• Ability to maintain calmness and organization under pressure, while maintaining exceptional customer focus and attention to detail
• Advanced MS 365 Skills (Word required, Excel and PowerPoint desired)
• Advanced use of Microsoft SharePoint
• Familiarity with Generative Artificial Intelligence (GenAI) tools and concepts
• Excellent oral and written communication skills
• Minimum of 3 years experience

Clearance: SECRET with TS SCI eligible

• health, dental, and vision insurance
• health savings accounts
• a 401(k) savings plan
• disability coverage
• life and accident insurance
• employee assistance program
• legal plan
• discounts on things like home, auto, and pet insurance
• paid time off
• paid holidays
• paid parental, military, bereavement, and any applicable federal and state sick leave
• company recognition program to receive monetary or non-monetary recognition awards