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Robert Half Logo Robert Half · Consulting

Proposal Coordinator and Writer

United States, Louisville · Job Posted May 16, 2026
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Job Description

Robert Half Marketing and Creative has a client looking for a Proposal Coordinator and Writer to join a consultancy team on a Contract basis. In this role, you will help produce high-quality, persuasive proposal submissions that showcase technical capabilities and a strong client service mindset. This opportunity is ideal for someone who can manage multiple deadlines, collaborate with subject matter experts, and turn complex information into clear, well-structured documents.

Job Responsibility

  • Analyze solicitation documents to identify submission requirements, build response frameworks, and guide proposal planning activities
  • Lead proposal scheduling by organizing kickoff meetings, monitoring milestones, and keeping contributors aligned on deliverables
  • Create and refine written content for proposals, including summaries, technical responses, and project experience narratives
  • Review submission packages to confirm accuracy, consistency, and alignment with strategic messaging and client expectations
  • Prepare formatted proposal documents using approved visual standards and generate final digital or print-ready materials
  • Organize and update reusable proposal resources such as templates, standard content, and reference materials for future submissions
  • Assist with activities following submission, including preparation of presentation materials and review of proposal performance insi

Requirements

  • At least 3 years of experience in proposal coordination, proposal writing, technical writing, or a similar role within a consulting environment
  • Background supporting environmental, engineering, scientific, or other services proposals is strongly preferred
  • Strong written communication and editing abilities with the capacity to present complex information clearly and effectively
  • Excellent organizational skills with careful attention to detail and accuracy across multiple concurrent assignments
  • Ability to coordinate with cross-functional teams, manage deadlines, and keep proposal efforts moving forward
  • Proficiency with Adobe Creative Suite, particularly InDesign, for document production and formatting
  • Experience contributing to proposal development, response writing, and final submission preparation

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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