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INFOTRAN Engineers & Architects, PC Logo INFOTRAN Engineers & Architects, PC · -

Proposal Coordinator – Architecture & Marketing

United States, New York Employment contract · Job Posted May 05, 2026
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Job Description

INFOTRAN is seeking a Proposal Coordinator to join our New Jersey office and play a critical role in advancing the firm’s architectural marketing and business development initiatives. This position serves as a key contributor to proposal strategy, brand execution, and corporate communications, supporting both internal stakeholders and external pursuits across public- and private-sector clients. The ideal candidate is a detail-driven marketing professional with strong design acumen, exceptional organizational skills, and hands-on experience producing high-quality proposals and marketing deliverables in a fast-paced A/E/C environment. A minimum of 3–5 years of professional experience using Adobe InDesign is required.

Job Responsibility

  • Monitor procurement portals and identify relevant RFPs, RFQs, RFIs, LOIs, and SOQs
  • Support the end-to-end development of proposal responses, including technical narratives, resumes, project sheets, graphics, and qualifications packages
  • Coordinate with prime consultants, subconsultants, and internal technical teams to collect, track, and integrate content
  • Edit and format proposal documents, compliance forms, and supporting materials to ensure accuracy, consistency, and brand alignment
  • Maintain and update marketing and qualifications databases
  • Prepare and populate agency-specific forms and certifications
  • Ensure timely updates to resumes, project descriptions, and firm credentials
  • Develop, maintain, and enhance standard marketing collateral, including firm overviews, project profiles, resumes, and technical write-up libraries
  • Produce materials for internal and external communications, including newsletters, blogs, award submissions, advertisements, and announcements
  • Support branding initiatives across digital and print platforms
  • Attend pre-proposal conferences as requested and support follow-up documentation
  • Coordinate registrations, materials, and displays for conferences, networking events, and business development activities
  • Provide logistical and marketing support to senior leadership at industry events

Requirements

  • Associate degree in Business Administration, Marketing, Communications, or a related field required
  • Bachelor’s degree preferred
  • 3-5 years of experience supporting marketing proposals, preferably within an A/E/C or professional services firm
  • Exceptional written and verbal communication skills with a strong command of professional business English
  • Proven ability to manage multiple priorities simultaneously while meeting strict deadlines
  • Advanced proficiency in Adobe InDesign (required), Adobe Acrobat, Photoshop, and Publisher
  • strong working knowledge of MS Word, PowerPoint, Excel, and Outlook
  • Highly organized, proactive, and detail-oriented, with the ability to work independently or collaboratively in team-based environments
  • Willingness to work extended hours as needed to meet proposal deadlines
  • Ability and willingness to travel to project and event locations throughout New York and New Jersey
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