Property Support Administrator Job at 360 Resourcing Solutions (Glasgow)

Property Support Administrator

Welcome to DJ Alexander, where we know Scotland inside out. As part of Lomond, t...

Location

United Kingdom , Glasgow

Salary:

22500.00 - 23500.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Ideally at least 1 year’s Property Management experience but not essential, it is preferable
Excellent customer services skills
Strong IT skills, MS Word, Excel
Passionate about customer service and driven to deliver the best outcome for the customer
Excellent written and verbal communication which is in keeping with the professional image of the business
An ability to relay information with confidence and when required to seek support from peers to ensure the correct information is delivered
Good attention to details, an ability to use business systems to steer decision making
Strong administration and coordination skills
A born multi-tasker with an ability to deal with multiple demands on their time and thrives in fast paced environment
Pro-active 'can do' approach

Job Responsibility

Build strong working relationships with other departments of the business at Head Office
Warmly welcome clients visiting the branch
Offer walk-in client’s advice and guidance and resolve issues where possible or pass clients to colleagues for further advise if required
Manage mail received and forward to the appropriate team
Provide administrative support to colleagues within the team
Manage and record the movement of keys to and from contractors, tenants, landlords and Property Managers
Ensure that the key management process is followed
Order Let Boards / let by stickers and arrange removal of let boards
Prepare adverts ahead of marketing and advise portfolio team of any issues. Update the advertising spreadsheet
Book and amend property inspections

What we offer

Smart spending app discounts at over 900 retailers
Wellbeing centre resources
Employee Assistance Programme with free counselling support sessions
Smart Tech Scheme
Cycle2Work Scheme
Enhanced Family Friendly Leave for maternity, paternity, adoption, and IVF
Competitive base pay aligned with market value plus incentivised commission and performance bonuses
Loyalty celebrations for length of service
Pension
Professional development funding for professional qualifications

Fulltime

Property Management Support Administrator

We are looking for a Property Management Support Administrator to join our fast-...

Location

United Kingdom , London

Salary:

26350.00 - 28000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Previous experience in a property or administrative support role (essential)
Strong computer and software skills
Exceptional attention to detail and a high degree of accuracy
Proven ability to work quickly and efficiently while maintaining quality in a high-volume environment
Collaborative team player with a proactive and reliable approach

Job Responsibility

Processing and managing void utility bills with accuracy
Handling contractor invoices, ensuring correct coding and timely payments
Drafting and issuing legal documents such as Deeds of Surrender and Deeds of Assignment
Assisting with service charge and ground rent tasks including charging and account reconciliation
Providing additional administrative support to the property management team

What we offer

Enhanced holiday allowance including birthday leave
Enhanced maternity/paternity leave
Death in service benefits
Company wide performance-based incentives including international trips
Wellbeing – access to therapy sessions via PLUMM
Employee referrals scheme
Opportunities for professional development and career growth

Property Administrator

We are seeking a highly organized and detail-oriented Property Administrator to ...

Location

United States , Falls Church

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in property management, including resolving tenant-related issues
Experience using Yardi and Nexus software systems
Prior experience supporting commercial property management operations is preferred
Prior experience handling invoicing is required
Strong proficiency with property management software
Excellent verbal and written communication skills
Proven ability to multitask and manage competing priorities effectively
Experience conducting property inspections, coordinating with maintenance staff, and assisting with lease administration
Ability to support tenant move-ins and move-outs

Job Responsibility

Support day-to-day property management operations for commercial properties, including addressing and resolving tenant-related issues
Serve as a point of contact for tenants, vendors, and internal stakeholders
Utilize Yardi and Nexus software systems to manage property administration tasks and maintain accurate records
Process and track invoices, ensuring timely and accurate handling of property-related billing
Maintain strong working knowledge of property management software and use it to support daily administrative functions
Communicate effectively with tenants, vendors, maintenance teams, and internal stakeholders through both verbal and written correspondence
Manage multiple priorities in a fast-paced environment while maintaining a high level of organization and attention to detail
Conduct property inspections and coordinate closely with maintenance staff to address repairs and operational needs
Assist with lease administration, including file maintenance, documentation, and tracking important lease details
Support tenant move-ins and move-outs, ensuring a smooth and organized transition process

Fulltime

New

Property Administrator

We are looking for a Property Administrator to support daily operations at a res...

Location

United States , Columbus

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in property administration, leasing support, residential property management, or a related customer-facing role
Strong verbal and written communication skills with the ability to interact professionally with residents, visitors, and internal teams
Proven ability to manage multiple priorities in a fast-paced environment while remaining organized and detail-oriented
Reliable attendance, punctuality, and a consistent commitment to high-quality resident service
Familiarity with property management operations and resident relations in a residential setting
Experience using Yardi software or similar property management systems is preferred
Personable and service-driven approach to front desk and administrative responsibilities

Job Responsibility

Manage incoming deliveries from receipt through resident notification and pickup coordination while maintaining an orderly package area
Welcome residents, guests, and vendors at the front desk, provide direction, and ensure a positive first impression of the community
Support leasing and property management staff with routine administrative tasks, documentation, and general office coordination
Keep front office activities organized and running smoothly by monitoring daily traffic and responding to in-person inquiries
Assist with resident relations by addressing basic questions promptly and escalating concerns to the appropriate team members when needed
Maintain accurate records related to packages, visitor interactions, and other property administration activities
Help uphold a detail-oriented and well-presented community office environment through consistent attention to detail

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

New

Property Administrator

We are looking for a Property Administrator to support daily property operations...

Location

United States , Ashburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in property management, including exposure to residential communities or HOA environments
At least 3 years of office or administrative experience in a detail-oriented setting
Strong working knowledge of Microsoft Office Suite and confidence using office technology and digital tools
Clear verbal and written communication skills with the ability to interact effectively with tenants, board members, and team personnel
Proven ability to manage documents, maintain accurate records, and handle data entry with attention to detail
Ability to balance multiple assignments, stay organized, and follow through on deadlines
Experience supporting maintenance coordination or service request workflows is preferred

Job Responsibility

Coordinate day-to-day administrative activities that support efficient property operations and office organization
Respond to tenant questions and concerns in a thoughtful manner, helping resolve issues or directing them to the appropriate team members
Partner with board members and internal stakeholders by preparing information, sharing updates, and supporting ongoing communication
Maintain accurate property records through timely data entry, document tracking, and file management
Assist in processing and monitoring maintenance work orders to help ensure service requests are addressed promptly
Prepare reports, correspondence, and other business documents using Microsoft Office applications
Support property management activities by helping organize schedules, records, and follow-up tasks across multiple priorities

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

Property Administrator

We are looking for a Property Administrator to support daily property operations...

Location

United States , Suitland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting property management operations in residential, commercial, or mixed-use environments
Knowledge of leasing processes, tenant relations, and property administration best practices
Proficiency with Yardi Software for recordkeeping, lease support, or operational reporting
Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation
Clear written and verbal communication skills with a detail-oriented, service-focused approach
Ability to work independently while collaborating effectively with property teams, tenants, and vendors
Familiarity with standard office systems and administrative procedures related to property operations

Job Responsibility

Coordinate day-to-day administrative functions for assigned properties, ensuring files, correspondence, and operational records remain accurate and current
Assist with leasing activities by preparing documents, supporting applicant and tenant communications, and helping move-ins and renewals progress efficiently
Serve as a point of contact for residents, tenants, vendors, and internal teams by addressing questions and routing issues for timely resolution
Maintain property data and reporting in Yardi Software, including updates related to tenant information, lease details, and operational tracking
Support both residential and commercial property management tasks by monitoring deadlines, organizing service requests, and following up on outstanding items
Help oversee vendor scheduling, work order coordination, and general office processes that keep property operations running smoothly
Prepare routine reports, notices, and administrative documentation in compliance with company policies and property requirements
Contribute to occupancy and retention efforts by delivering attentive service and helping create a positive experience for current and prospective tenants

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Contract Property Administrator

We are looking for a Contract Property Administrator to support the daily manage...

Location

United States , Antioch

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 1 year of supervisory experience in a property, housing, or related administrative setting
Working knowledge of budgeting, accounts payable, accounts receivable, billing activity, and general financial recordkeeping
Familiarity with property management, CRM, or accounting platforms such as JD Edwards EnterpriseOne, ADP-related financial systems, or similar tools
Proficiency with Microsoft Office 365 and the ability to learn new business systems quickly
Understanding of affordable housing programs, Section 8, tax credit environments, or related compliance frameworks is preferred
Strong organizational skills with careful attention to detail and the ability to manage multiple priorities and deadlines effectively

Job Responsibility

Oversee daily property activities to keep the community operating efficiently, safely, and in alignment with established standards
Guide onsite staff through hiring support, training, work delegation, coaching, and performance follow-up to maintain a productive team environment
Build strong relationships with residents, leadership, vendors, and external partners to support responsive service and effective communication
Administer occupancy-related processes, including waitlist coordination, leasing support, resident file maintenance, and recertification records in accordance with applicable housing guidelines
Monitor maintenance coordination by assigning work, tracking completion of service requests, and supporting preventive upkeep schedules for the property
Assist with financial operations by supporting rent collection, deposit tracking, delinquency review, budget monitoring, and maintenance of organized property records
Prepare the site for audits and inspections by confirming required documentation is current, accessible, and compliant with regulatory expectations
Support unit marketing and occupancy efforts to help maintain strong leasing performance while following approved outreach plans and housing requirements

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Property Administrator

We are looking for a Property Administrator to support day-to-day operations for...

Location

United States , Bell Gardens

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in property administration, residential property management, or a closely related housing support role
Working knowledge of leasing processes and resident relations within a multifamily or affordable housing environment
Familiarity with Section 8 programs and associated administrative documentation is strongly preferred
Proficiency with Yardi software for recordkeeping, reporting, and property administration tasks
Strong organizational skills with the ability to manage multiple priorities and maintain accurate files
Effective written and verbal communication skills when interacting with residents, vendors, and internal stakeholders
Attention to detail and the ability to handle sensitive information with professionalism and discretion

Job Responsibility

Coordinate administrative activities for residential properties, including lease documentation, resident files, renewals, and occupancy records
Assist with leasing functions by responding to inquiries, preparing move-in and move-out paperwork, and supporting applicant processing for Section 8 housing
Maintain accurate property data in Yardi and generate reports related to rent activity, resident information, and operational performance
Serve as a point of contact for residents by addressing routine questions, routing service requests, and helping resolve tenancy-related issues in a detail-oriented manner
Support compliance-related documentation by tracking required forms, verifying file completeness, and helping ensure housing records meet program standards
Work with property management staff and outside vendors to schedule services, follow up on outstanding items, and keep administrative processes on track
Monitor office documentation and billing records, helping organize invoices, correspondence, and other property-related administrative materials

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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