Property Support Administrator Job at 360 Resourcing Solutions (Glasgow)

Property Support Administrator

Welcome to DJ Alexander, where we know Scotland inside out. As part of Lomond, t...

Location

United Kingdom , Glasgow

Salary:

22500.00 - 23500.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Ideally at least 1 year’s Property Management experience but not essential
Excellent customer services skills
Strong IT skills, MS Word, Excel
Passionate about customer service and driven to deliver the best outcome for the customer
Excellent written and verbal communication which is in keeping with the professional image of the business
An ability to relay information with confidence and when required to seek support from peers to ensure the correct information is delivered
Good attention to details, an ability to use business systems to steer decision making
Strong administration and coordination skills
A born multi-tasker with an ability to deal with multiple demands on their time and thrives in fast paced environment
Pro-active 'can do' approach

Job Responsibility

Build strong working relationships with other departments of the business at Head Office
Warmly welcome clients visiting the branch
Offer walk-in client’s advice and guidance and resolve issues where possible or pass clients to colleagues for further advise if required
Manage mail received and forward to the appropriate team
Provide administrative support to colleagues within the team
Manage and record the movement of keys to and from contractors, tenants, landlords and Property Managers
Ensure that the key management process is followed
Order Let Boards / let by stickers and arrange removal of let boards
Prepare adverts ahead of marketing and advise portfolio team of any issues
Update the advertising spreadsheet

What we offer

Our smart spending app gives you discounts at over 900 retailers and our wellbeing centre is packed with resources to help you get active, eat healthier, improve your financial wellbeing, and master your mental health
Our Employee Assistance Programme offers free counselling support sessions
Get the latest gadgets and appliances with our Smart Tech Scheme
We're committed to reducing our carbon footprint with our Cycle2Work Scheme
We offer enhanced Family Friendly Leave for maternity, paternity, adoption, and IVF
You'll enjoy competitive base pay that aligns with market value, plus incentivised commission and performance bonuses for most roles
Celebrate your loyalty with special days and celebrations for length of service
Planning for retirement? We've got you covered with that important pension pot
We'll support your professional development by funding your professional qualifications, so you can reach your full potential and build your career
Our company socials bring our people together

Fulltime

Property Management Support Administrator

We are looking for a Property Management Support Administrator to join our fast-...

Location

United Kingdom , London

Salary:

26350.00 - 28000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Previous experience in a property or administrative support role (essential)
Strong computer and software skills
Exceptional attention to detail and a high degree of accuracy
Proven ability to work quickly and efficiently while maintaining quality in a high-volume environment
Collaborative team player with a proactive and reliable approach

Job Responsibility

Processing and managing void utility bills with accuracy
Handling contractor invoices, ensuring correct coding and timely payments
Drafting and issuing legal documents such as Deeds of Surrender and Deeds of Assignment
Assisting with service charge and ground rent tasks including charging and account reconciliation
Providing additional administrative support to the property management team

What we offer

Enhanced holiday allowance including birthday leave
Enhanced maternity/paternity leave
Death in service benefits
Company wide performance-based incentives including international trips
Wellbeing – access to therapy sessions via PLUMM
Employee referrals scheme
Opportunities for professional development and career growth

Property Administrator

We are looking for a detail-oriented Property Administrator to support day-to-da...

Location

United States , San Jose

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting property management operations in a residential, commercial, or mixed-property environment
Background in leasing coordination or tenant-facing administrative work
Working knowledge of property management practices, lease documentation, and day-to-day site administration
Proficiency with Yardi software for recordkeeping, reporting, or lease administration
Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation
Effective written and verbal communication skills for interacting with tenants, vendors, and internal stakeholders
Ability to work independently in a fast-paced Contract role while maintaining professionalism and attention to detail

Job Responsibility

Oversee administrative activities for assigned properties, ensuring leases, tenant files, and operational records remain accurate and up to date
Coordinate leasing support by preparing documentation, responding to prospective tenant inquiries, and assisting with move-in and renewal processes
Serve as a point of contact for residents, tenants, vendors, and internal teams to resolve routine property-related matters efficiently
Maintain rent rolls, work order tracking, and property reports while monitoring deadlines and compliance requirements
Support both residential and commercial property operations by helping manage service requests, inspections, and vendor scheduling
Use Yardi software to enter data, generate reports, track lease information, and maintain organized property management records
Assist with occupancy, billing, and general office functions that contribute to smooth daily property performance

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Property Administrator

We are looking for a Property Administrator to support day-to-day property opera...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting property management, leasing, or administrative operations within residential, commercial, or mixed-use environments
Working knowledge of affordable housing programs and compliance standards, including LIHTC, HUD, and tax credit documentation
Familiarity with supportive housing recertification processes and occupancy-related recordkeeping
Hands-on experience using property management software such as Yardi, OneSite, or similar systems
Strong organizational skills with the ability to manage multiple deadlines, maintain accurate files, and follow detailed procedures
Clear written and verbal communication skills for interacting professionally with residents, applicants, and staff
Ability to work effectively in a fast-paced setting while maintaining discretion and attention to detail

Job Responsibility

Coordinate daily administrative activities for property operations, including maintaining files, preparing correspondence, and supporting office workflow for residential and commercial properties
Assist with leasing activity by responding to inquiries, scheduling tours, preparing application materials, and guiding applicants through the move-in process
Maintain accurate tenant and property records within platforms such as Yardi and OneSite, ensuring documentation is current and easily accessible
Support compliance-related processes for affordable housing programs, including LIHTC, HUD, tax credit, and supportive housing recertification requirements
Help monitor resident certifications, renewals, and occupancy documentation to promote timely processing and adherence to program standards
Serve as a point of contact for residents, applicants, vendors, and internal teams by addressing questions and routing issues for resolution
Prepare routine reports, track leasing and occupancy data, and assist with audits or file reviews as needed by property management leadership
Contribute to smooth property administration across senior housing and affordable housing communities by helping organize recertification timelines and operational follow-up

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Property Administrator

Our client is seeking a detail-oriented and organized Property Administrator to ...

Location

United States , Herndon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior property management experience required
experience with HOA or community associations is highly preferred
Strong proficiency in Microsoft Office Suite
Excellent written and verbal communication skills
Must have reliable transportation
Able to work independently in a fast-paced environment
Strong attention to detail
Highly effective using Microsoft Office Suite

Job Responsibility

Provide administrative support to property managers and on-site teams, including scheduling, document management, and correspondence
Respond to tenant inquiries and service requests in a professional and timely manner
Maintain lease files, tenant records, insurance certificates, and other property documentation
Assist with lease administration, renewals, move-ins, and move-outs
Coordinate maintenance requests and communicate with vendors regarding work orders and service updates
Support invoice processing, expense tracking, and general accounting administration
Prepare reports, update databases, and ensure records are accurate and current
Help ensure compliance with property policies, procedures, and deadlines

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

Property Administrator

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of administrative experience in property management or real estate preferred
Strong organizational and recordkeeping skills
Proficiency in Microsoft Office
property software experience a plus
Effective communication and customer service skills
Ability to handle confidential information professionally

Job Responsibility

Maintain lease files, contracts, and tenant documentation
Support billing, rent rolls, and accounts coordination
Respond to tenant inquiries and service requests
Assist with vendor setup and invoice processing
Prepare reports and support property management staff

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Property Administrator

We are looking for a Property Administrator to support daily workplace and front...

Location

United States , Playa Vista

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in property administration, office coordination, reception, or a similar support role
Demonstrated ability to perform receptionist duties with professionalism and strong customer service skills
Strong verbal and written communication skills with the ability to interact effectively with visitors, tenants, and internal teams
Solid organizational skills and attention to detail in handling records, schedules, and multiple priorities
Comfortable using standard office software and administrative tools to manage daily tasks efficiently
Ability to work independently while also collaborating effectively in a workplace support environment
Reliable problem-solving skills and the ability to respond calmly in a fast-paced setting

Job Responsibility

Welcome visitors, tenants, and vendors professionally while managing front desk activities and directing inquiries to the appropriate contacts
Coordinate day-to-day administrative support for property operations, helping maintain an organized and efficient workplace environment
Assist with scheduling, meeting room coordination, and general office logistics to support staff and building activities
Respond to routine tenant and workplace requests promptly, escalating issues when needed to ensure timely follow-up
Maintain accurate records, track service requests, and support documentation related to property administration activities
Help oversee vendor visits, deliveries, and building access procedures in alignment with site protocols
Support workplace experience efforts by helping create a clean, functional, and service-oriented environment for occupants
Perform general receptionist and clerical duties such as answering phones, managing correspondence, and handling administrative tasks as assigned

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Property Administrator

We are looking for a detail-oriented Property Administrator to support daily com...

Location

United States , Ashburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of office experience, including prior exposure to property management or residential community administration
Practical knowledge of property management processes, preferably within residential, HOA, or similar community-based environments
Strong proficiency with Microsoft Office Suite and the ability to learn and use office systems efficiently
Excellent verbal and written communication skills with a detail-oriented approach to resident, tenant, and board interactions
Strong organizational skills with the ability to manage documents, data entry, and multiple priorities accurately
Ability to handle maintenance-related administrative tasks and coordinate effectively with vendors or internal teams
Comfortable working independently while also supporting leadership and collaborating with a variety of stakeholders.

Job Responsibility

Support the General Manager by carrying out administrative tasks aligned with board direction and established management guidelines
Conduct routine site walkthroughs to observe property conditions and help ensure community standards, rules, and compliance expectations are maintained
Serve as a front-line point of contact for tenants, residents, homeowners, board members, contractors, and service providers, delivering clear and timely communication
Coordinate the issuance of community access items such as pool credentials, parking permits, and keys or entry devices as needed
Manage incoming mail and package activity by receiving, organizing, recording, and distributing items accurately
Maintain databases and office records by entering updated information, organizing files, and tracking important documents
Assist with maintenance coordination by logging service requests, monitoring work orders, and following up on completion status
Contribute to additional property or administrative projects as assigned to support smooth day-to-day operations.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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