Property Services Manager / Senior Facilities Manager Job at JLL (Melbourne)

Business Centre & Facilities Coordinator

Business Centre & Facilities Coordinator role in property and facilities managem...

Location

United Kingdom , Gateshead

Salary:

28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

2+ years in a self-managed, front-of-house, or customer service role, ideally with facilities exposure
Understanding of property management and H&S legislation (IOSH Managing Safely desirable)
Strong organisational, planning, and multitasking skills
Excellent verbal and written communication, with tact, diplomacy, and confidentiality
Proactive, accountable, and able to work independently
Confident, professional, and customer-focused personality
IT literate (Microsoft Office Suite, Outlook, Safety Culture - iAuditor or equivalent)
Familiarity with social media platforms (LinkedIn, Instagram, Facebook) advantageous
Knowledge of facility maintenance and safety procedures

Job Responsibility

Provide guidance to contractors, tenants, staff, and visitors
Manage calls and emails efficiently
Respond to helpdesk inquiries and urgent maintenance requests
Support the Senior Facilities Manager with admin tasks across multiple properties
Coordinate contractors, site inductions, and meetings
Support tenant engagement and events, including newsletters and community-building activities
Conduct daily property walkthroughs to ensure cleanliness, safety, and functionality
Assist with H&S compliance, emergency procedures, fire risk assessments, and safety audits
Support service charge budgets, reconciliations, and expenditure monitoring
Report operational matters to the Senior Building Manager

What we offer

Free on-site parking
25 days annual leave + birthday leave
Volunteering days
Cycle to work scheme
Eye care vouchers
Pension contributions
Health & well-being support
Dental plan
Discounted gym membership
Technology discounts

Fulltime

Facility Operations Manager

U.S. Facilities, Inc., a premier provider of top-notch building maintenance and ...

Location

United States

Salary:

Not provided

PRWT Services, Inc.

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Facilities Management, Engineering, Project Management, or Business Administration is preferred, or the candidate should have the equivalent of 15+ years of experience as a Facilities Project Manager
Professional Engineer (PE) license preferred
Minimum of 7-10 years of Facility Management experience with at least 5 years at the level of Site Manager
Experience working with K-12 school districts or public sector clients, ideally in a leadership or consultative capacity
Proven ability to navigate local politics, community engagement processes, and school board relations
Knowledge of state and federal funding mechanisms related to educational facilities (e.g., ESSER funds, bonds, state capital programs)
Strong public speaking and presentation skills for representing the company at community forums and board meetings
Five plus years of experience managing union employees
Experience in construction, engineering, and all facets of facility operation and building management
Experience with critical system environments required

Job Responsibility

Ensure the day-to-day operations of a high-profile high-rise building, ensuring that all building operations and maintenance services are effectively delivered, and facility needs are met, including preventive maintenance, life-safety, engineering, and general maintenance
Ensure that staff implement and provide these services in a manner consistent with USF policies and ownership directives
Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the property
Respond positively and promptly to requests from building tenants and occupants
Oversee the implementation of ongoing contract programs to assess tenant and occupant needs constantly and to ensure problems are being solved promptly to the mutual benefit of the tenant, client, and the properties in accordance with contract scope and Service Level Agreements (SLA’s)
Ensure that all site-specific documentation and reports are completed accurately and on time
Prepare, review, and provide initial approval for all budgets, financial reports (monthly and quarterly), expenditures, and purchase orders related to the facility or complex as needed
Collect, analyze, and report statistical data as needed to provide an accurate and current assessment of facility management objectives
Manage all contractor relationships, including negotiating pricing and contract terms, managing agreements, developing service specifications, ensuring client compliance, verifying contractor compliance, and replacing contractors as necessary
Hire, train, and motivate operations and maintenance personnel

Fulltime

Building Receptionist

Building Receptionist role in Property Management, providing front-of-house serv...

Location

United Kingdom , Gateshead

Salary:

28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a self-managed, front-of-house, or customer service role
Understanding of property management and H&S legislation (IOSH Managing Safely) - desirable
Strong organisational, planning, and multitasking skills
Excellent verbal and written communication skills
Proactive, accountable, and able to work independently
Confident, professional, and customer-focused personality
IT literate (Microsoft Office Suite, Outlook, Safety Culture - iAuditor or equivalent)
Familiarity with social media platforms (LinkedIn, Instagram, Facebook) advantageous

Job Responsibility

Provide guidance to contractors, tenants, staff, and visitors
Manage calls and emails efficiently
Respond to helpdesk inquiries and urgent maintenance requests
Support the Senior Facilities Manager with admin tasks across multiple properties
Coordinate contractors, site inductions, and meetings
Support tenant engagement and events, including newsletters and community-building activities
Conduct daily property walkthroughs to ensure cleanliness, safety, and functionality
Assist with H&S compliance, emergency procedures, fire risk assessments, and safety audits
Support service charge budgets, reconciliations, and expenditure monitoring
Report operational matters to the Senior Building Manager

What we offer

Free on-site parking
25 days annual leave + birthday leave
Volunteering days
Cycle to work scheme
Eye care vouchers
Pension contributions
Health & well-being support
Dental plan
Discounted gym membership
Technology discounts

Fulltime

Supervisor Support Services

To provide supervision and coordination of support services during the transitio...

Location

United States , Farmington Hills

Salary:

Not provided

Sisters of Mercy of the Americas, Inc.

Expiration Date

Until further notice

Requirements

Associate or higher college degree
Minimum of two years’ experience with project/office management
Minimum of two years’ experience with staff supervision
Ability to cultivate effective working relationships with a broad range of employees and external contacts
Solid computer skills
Strong organizational skills and ability to establish priorities
Capable of displaying strong self-motivation and sound decision-making ability
Excellent communication skills, both oral and written
Demonstrated leadership abilities

Job Responsibility

Provide oversight to maintain the facility until turned over to new property owner
Provide oversight to maintain the duplex
Contract and coordinate with community venders for preventive maintenance, maintenance, snow removal, lawn care and landscaping in compliance with the License Agreement with Farmington Hills Senior Living
Execute the Emergency Plan for Sisters when needed
Work with Mercy High School staff overseeing the Conservancy until transfer of Conversancy is finalized
Coordinate with the Rose Senior Living construction management and the residents when there is an interruption in utility services due construction
Plan and implement the removal of equipment and furnishing in order to close of the facility
Perform office duties inclusive of processing bill payment
Provide supervision of the staff
work schedules, payroll, performance, communication and assuring continuity of these services when staff are not available

Fulltime

Front of house building manager

JLL are seeking a Front of House / Building Manager to join our property managem...

Location

Ireland , Dublin

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Property or Facility Management qualification required
Minimum 3 years front of house experience in commercial property environment
Technical knowledge and/or Facilities Management experience
Experience managing Dublin commercial properties preferred

Job Responsibility

Provide exceptional front of house services to tenants and visitors in Dublin 16 - Dundrum commercial properties
Manage reception areas, lobbies, and common areas to maintain professional standards
Coordinate visitor management systems and tenant communications
Oversee concierge services and building presentation standards
Handle tenant inquiries and requests promptly and professionally
Managing property to an agreed budget
Managing planned and reactive works by engaging contractors via our purchase order system
Reviewing works done and approving invoices via our Yardi Property Management System
Working with senior team members to prepare budgets each year
Working with senior team members to review expenditure quarterly and at each year end

Fulltime

Property Sourcing & Supplier Relationship Manager

Do you have technical expertise in property procurement with in-depth knowledge ...

Location

United Kingdom , TUNBRIDGE WELLS; IPSWICH; LONDON

Salary:

Not provided

Axa

Expiration Date

Until further notice

Requirements

Extensive experience in property procurement with a strong focus on contract negotiations, and supplier relationship management within corporate or regulated environments
Specific experience in technical supplier management, including performance reviews and contract negotiations for construction, maintenance, facilities management (FM) and technology solutions for property
Management of procurement processes for large property portfolios, including construction, maintenance, and facilities management
Technical knowledge in property services using procurement expertise with strong procurement project management skills holding qualifications/degree in a relevant field such as construction management, engineering or procurement
Firm understanding of property contract and associated legislation to include The Health and Safety at Work, CDM, building standards, with a general understanding of statutory compliance, JCT contract forms, and other industry-standard construction contracts
Proven track record of delivering and managing property related contracts ranging from FM, construction or refurbishment projects, utilities (electric, gas, water) M&E suppliers and technical service providers etc
Excellent negotiation, communication, and stakeholder management skills coupled with the ability to influence suppliers and build strategic supplier relationships
Strong analytical and market research capabilities with the ability to interpret legal and contractual documents along with complex technical specifications
As a precondition of employment for this role, you must be eligible and authorised to work in the United Kingdom

Job Responsibility

Leading market analysis through tender specifications, request for proposal (RFP)/ request for information (RFI), developing procurement advisory papers and reports for approval by Senior stakeholders in delivering new service providers
Leading in life supplier management through regular performance reviews of services provided for suppliers providing cleaning, M&E services, catering, specialist property services and general facilities management
Work on a diverse range of property-based delivery frameworks and contracts to a cumulative value of over £10 million per annum
Support in the creation of construction/property-based contracts using JCT industry standard forms adopting company specific terms and conditions and/ or amends to ensure robust contractual relations
Lead commercial and contract negotiations and documentation drafting for new engagements, renewals, and work orders etc
Retendering of all term contracts adopting strict procurement procedures and company policy to ensure compliance with procurement legislation, procedures and practices including direct interaction with company legal counsel

What we offer

Competitive annual salary dependent on experience
Annual company & performance-based bonus
Contributory pension scheme (up to 12% employer contributions)
Life Assurance (up to 10 x annual salary)
Private medical cover
28 days annual leave plus Bank Holidays
Opportunity to buy up to 5 extra days leave or sell up to 5 days leave
Wellbeing services & resources
AXA employee discounts

Fulltime

Head of Property

Head of Property | Social Care Provider. North England. Multi-Site Role (Office ...

Location

United Kingdom

Salary:

50000.00 - 55000.00 GBP / Year

Compass Associates

Expiration Date

Until further notice

Requirements

Proven experience as a Head of Property, Regional Property Manager, Estates Manager, Senior Facilities Manager, or similar senior property leadership role
Strong track record of managing multi-site property portfolios and improving underperforming locations
Experience overseeing planned and reactive maintenance, refurbishment projects, and contractor performance
Strong contractor management, delegation, and budget control experience
Commercially astute with the ability to link property investment to operational performance
Excellent stakeholder management and influencing skills
Comfortable operating autonomously in a broad leadership role
Experience within social care, hospitality, or wider service-led environments
Exposure to premium service delivery environments
Experience managing refurbishment programmes across occupied buildings

Job Responsibility

Develop and lead a centralised property and maintenance function across all homes
Take ownership of all group-wide property standards, maintenance activity, and refurbishment delivery
Align property strategy directly to operational performance, resident experience, and long-term asset improvement
Oversee both planned and reactive maintenance across all locations
Improve consistency of maintenance standards and estate presentation across the group
Identify property issues, prioritise improvements, and ensure works are completed effectively
Support health, safety, compliance, and general estate standards across all homes
Lead refurbishment and improvement projects across the portfolio
Assess underperforming sites and implement improvement plans
Ensure projects are delivered on time, within budget, and with minimal disruption to operations

What we offer

Mileage allowance included for travel across homes
Opportunity to shape a newly created senior leadership role
Direct influence over group-wide property standards and investment decisions
Long-term progression within a growing care organisation

Fulltime

Commercial Property Manager

Join JLL, Ireland's largest and most established commercial property management ...

Location

Ireland , Dublin

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Minimum 3 years' commercial property management experience
Property or Facility Management certification
Strong facilities management knowledge and technical competency
Outstanding interpersonal and stakeholder management skills
Proven ability to achieve targets and manage multiple deadlines effectively
Advanced IT skills and systems adaptability
Initiative-taking approach with strong problem-solving capabilities
Positive team player with a can-do attitude
Exceptional task management and deadline coordination skills

Job Responsibility

Drive property performance through effective budget management and quarterly expenditure reviews
Oversee planned and reactive maintenance programs using our sophisticated purchase order and approval systems
Build strong relationships with tenants and provide exceptional service delivery
Lead contractor negotiations, service contract tendering, and cost optimization initiatives
Champion Environmental, Social and Governance (ESG) initiatives and sustainability programs
Implement robust Health & Safety protocols and manage insurance requirements
Deliver comprehensive property condition reports and insights to clients and senior leadership
Maintain preventative maintenance schedules and comprehensive asset registers
Utilise advanced ESG platforms and data management systems

What we offer

Market-leading position with unparalleled client portfolio
Continuous investment in technology and professional development
Collaborative, supportive team environment
Opportunity to work on Ireland's most prestigious commercial properties
Clear career advancement pathways within a global organisation

Fulltime

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Property Services Manager / Senior Facilities Manager

Job Description

Job Responsibility

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