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Property Management Specialist

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Robert Half

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Location:
United States , Fort Wayne

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Category:
Real Estate

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

A growing organization is seeking a Property Management Specialist to support business operations by coordinating property management activities, maintenance requests, vendor communication, and administrative functions. This role serves as a central point of contact for maintenance coordination and helps ensure properties remain safe, functional, and well maintained while supporting day-to-day operational needs.

Job Responsibility:

  • Coordinate and manage property maintenance requests across multiple locations, including logging, prioritizing, tracking, and following up on repairs and service needs
  • Schedule and communicate with vendors, contractors, and service providers to ensure timely and cost-effective completion of work
  • Monitor open work orders and provide regular status updates to leadership regarding progress, delays, and completion
  • Maintain accurate records related to leases, utilities, inspections, warranties, certificates of insurance, and other facility documentation
  • Provide administrative support for facilities projects, preventative maintenance programs, and vendor management initiatives
  • Prepare operational reports, track key metrics, and maintain organized databases, spreadsheets, and vendor files
  • Support licensing, insurance, property documentation, and maintenance coordination activities
  • Assist with special projects and business operations initiatives as assigned

Requirements:

  • High school diploma or equivalent required
  • Minimum of 2 years of administrative assistant experience
  • Prior property management or facilities-related experience required
  • Valid driver's license with a good driving record
  • Proficient in speaking, reading, and writing English
  • Highly organized with strong attention to detail and record-keeping accuracy
  • Strong multitasking and prioritization skills in a fast-paced environment
  • Proficiency in Microsoft Office (Excel, Word, Outlook)
  • ability to learn internal systems
  • Excellent written and verbal communication skills with a professional, service-oriented approach
  • Self-motivated and able to work independently while collaborating across departments
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 13, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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