Property Management Coordinator Job at Robert Half (San Diego, Rancho Santa Fe)

Administrative Coordinator – Property Management

Location

Canada , Saint-Léonard

Salary:

50000.00 - 55000.00 CAD / Year

Randstad

Expiration Date

July 18, 2026

Requirements

Academic background (College Diploma or higher) in business administration, property management, or finance
Confirmed experience of 5 to 7 years in an administrative role related to commercial real estate or construction
Advanced technical expertise with the Microsoft 365 suite
Operational mastery of the HOPEM property management software
Perfect mastery of French and functional English for communications outside of Quebec
Superior organizational skills allowing you to navigate a multi-tasking environment
High level of autonomy and intellectual curiosity to master the technical aspects of the field
Exemplary rigor in processing contractual and financial documents
An ability to communicate diplomatically and effectively with various stakeholders
A proactive mindset oriented toward solutions and great agility in the face of the unexpected

Job Responsibility

Overseeing the client experience by ensuring rigorous follow-up of requests until full resolution
Steering the technical coordination of buildings, including the management of purchase orders, preventive inspections, and general maintenance
Acting in direct support of the Property Manager for the planning of renovation, development, or construction projects
Ensuring the integrity of the internal database and real estate registries to guarantee reliable information at all times
Taking charge of the administrative component related to the management cycle: drafting notices, preparing inspection reports, and supporting permit applications
Collaborating on legal compliance by reviewing leases, rental offers, and professional service contracts
Actively participating in the marketing of vacant spaces through optimized distribution strategies

What we offer

Competitive annual salary between $50,000 and $55,000
Comprehensive insurance package offered upon hiring
Office located in the heart of Hochelaga-Maisonneuve, a booming neighborhood
Direct contact with strategic decision-makers, promoting accelerated learning
A human-scale work environment focusing on stability and long-term growth

Fulltime

Property Management - Property Manager

We are seeking a motivated and organised individual to join our Property Managem...

Location

Australia , Parramatta

Salary:

Not provided

Belle Property

Expiration Date

Until further notice

Requirements

Previous experience in property management, tenancy support, or a fast-paced administrative role
Strong knowledge of residential tenancy legislation (or willingness to learn quickly)
Exceptional organisation and time management skills
High attention to detail and accuracy in documentation
Confident communication skills, both written and verbal
Ability to manage competing priorities and meet deadlines
A proactive, solutions-focused mindset
Confidence handling difficult conversations professionally
Strong computer skills

Job Responsibility

Manage incoming tenant enquiries via phone and email in a professional and timely manner
Coordinate and oversee maintenance requests from lodgement through to completion
Liaise with landlords, contractors, and internal team members to ensure efficient resolution of issues
Monitor maintenance time frames, follow up outstanding works, and ensure invoices are processed correctly
Manage arrears follow-up in line with company procedures and legislation
Prepare lease documentation, process lease renewals, and support compliance requirements
Maintain accurate records and notes within Property Tree
Assist with routine inspection administration and follow-up actions
Ensure keys, documentation, and files are maintained accurately
Contribute to achieving team KPIs, including response times, arrears control, and workflow management

What we offer

Direct mentorship from an experienced Property Management leader (20+ years industry experience)
Ongoing training, coaching, and development
A structured, process-driven environment with clear expectations
A collaborative, high-performing team culture
Quarterly team activities and a supportive workplace environment
Based in our newly renovated office in Parramatta, with parking provided
The opportunity to build a long-term career in property management

Fulltime

New

Property Management Administrator

Would you like to start your career in the world of Property Management? We are ...

Location

United Kingdom , Beckenham

Salary:

Not provided

Office Angels

Expiration Date

Until further notice

Requirements

Detail oriented and organised, with a proactive approach to problem-solving
A strong communicator, both verbally and in writing
Proficient in Microsoft Office Suite and property management software
A team player who thrives in a fast-paced environment
Enthusiasm and the right attitude, someone willing to learn and get stuck in
Previous experience in property management or a related field is a plus

Job Responsibility

Managing day to day administrative tasks related to property management
Supporting the property management team with tenant inquiries and lease administration
Coordinating maintenance requests and liaising with contractors to ensure timely service
Keeping detailed records and databases up to date, ensuring compliance with regulations
Assisting with property inspections and preparing reports for management
Responding promptly to tenant queries, fostering positive relationships

What we offer

Opportunities for professional development and growth
A chance to make a real impact in the property management sector

Fulltime

Property Coordinator

We are looking for a detail-oriented Property Coordinator to support day-to-day ...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in property management, property administration, or a related leasing support role
Working knowledge of residential property management practices
exposure to commercial property operations is also valued
Experience assisting with leasing coordination, tenant communication, and property-related administrative processes
Proficiency with Yardi software or similar property management platforms
Strong organizational skills with the ability to manage multiple priorities and maintain accurate records
Clear written and verbal communication skills with a detail-oriented, customer-focused approach
Ability to work independently while collaborating effectively with property teams, vendors, and residents

Job Responsibility

Coordinate daily administrative activities for assigned properties, ensuring records, correspondence, and operational tasks are completed accurately and on time
Support leasing efforts by assisting with inquiries, scheduling appointments, preparing documentation, and helping move prospective tenants through the rental process
Maintain organized tenant, lease, and property files while keeping information current within Yardi and other internal systems
Serve as a point of contact for residents, vendors, and internal teams by responding to routine questions and directing issues to the appropriate parties
Assist with rent-related documentation, lease renewals, notices, and other property management paperwork in accordance with established procedures
Monitor maintenance requests and vendor activity, helping track progress and ensure follow-up is completed in a timely manner
Contribute to smooth operation across residential and commercial properties by supporting reporting, compliance documentation, and general office coordination

What we offer

medical, vision, dental, life and disability insurance
401(k) plan
free online training

Fulltime

Property Management Bookkeeping Consultant - AppFolio Software

APM Help is a rapidly-growing company seeking motivated applicants who are passi...

Location

Salary:

Not provided

APM Help

Expiration Date

Until further notice

Requirements

REQUIRED: Must have worked at AppFolio or have been a daily user
2+ years of property management bookkeeping experience
Strong familiarity with the property management industry
Ability to diagnose and resolve most property management accounting issues
Strong communication and call handling skills
Experience as a property manager preferred but not required
Proven track record of providing exceptional customer service
Ability to work independently and collaboratively within a team environment

Job Responsibility

Serve as the initial expert for inbound clients and perform consultations with our Sales Team
Diagnose client databases and provide an hourly estimate for work needed to get the client's books fully cleaned up and audit ready
Manage client clean ups in preparation for hand off to Account Manager for recurring services
Maintain daily communication with clients to keep them updated on the progress of your outstanding projects and answer general questions
Provide rapid-audits to prospective clients during initial consultation and ultimately provide an hourly estimate for fully clean-up
Create customized workflows and processes in AppFolio that align with client business goals and objectives
Train and educate clients on the use of AppFolio and property management best practices
Work with team members in other departments to resolve accounting and general software issues
Coordinate project deadlines with other teams to ensure smooth transitions to additional services offered by APM Help
Help with side projects with our Marketing and Sales Team

What we offer

Fully remote -- work from anywhere!
Paid time off benefits
Health, vision, and dental insurance
401(k) with 3% company contribution

Fulltime

Property Management Specialist

A growing organization is seeking a Property Management Specialist to support bu...

Location

United States , Fort Wayne

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Minimum of 2 years of administrative assistant experience
Prior property management or facilities-related experience required
Valid driver's license with a good driving record
Proficient in speaking, reading, and writing English
Highly organized with strong attention to detail and record-keeping accuracy
Strong multitasking and prioritization skills in a fast-paced environment
Proficiency in Microsoft Office (Excel, Word, Outlook)
ability to learn internal systems
Excellent written and verbal communication skills with a professional, service-oriented approach

Job Responsibility

Coordinate and manage property maintenance requests across multiple locations, including logging, prioritizing, tracking, and following up on repairs and service needs
Schedule and communicate with vendors, contractors, and service providers to ensure timely and cost-effective completion of work
Monitor open work orders and provide regular status updates to leadership regarding progress, delays, and completion
Maintain accurate records related to leases, utilities, inspections, warranties, certificates of insurance, and other facility documentation
Provide administrative support for facilities projects, preventative maintenance programs, and vendor management initiatives
Prepare operational reports, track key metrics, and maintain organized databases, spreadsheets, and vendor files
Support licensing, insurance, property documentation, and maintenance coordination activities
Assist with special projects and business operations initiatives as assigned

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Property Management Assistant

We are seeking a detailed oriented and proactive Property Management Assistant t...

Location

India , Bangalore

Salary:

Not provided

Randstad

Expiration Date

July 02, 2026

Requirements

Proficiency in GSAP and other property management systems
Basic knowledge of payment processing and vendor management
Effective communication skills both written and verbal
Strong documentation management skills

Job Responsibility

Accurately process monthly rental payment in the designated system
Ensure payments are made on time and resolve any issues that may arise
Process vendor payments and monitor their status to ensure timely disbursements
Handle any payment-related queries or issues raised by vendors
Work with Internal teams to create new vendors in the system
Coordinate for all documents from the vendor and ensure all compliance requirements are met
Address and resolve payment discrepancies with vendors and landlords
Liaise with relevant teams to escalate and resolve system or process-related issues
Use GSAP and other internal systems for payment processing, data entry and reporting
Ensure accuracy and integrity of data in the systems

!

Controller – Real Estate Property Management

Are you a hands-on small company Controller who thrives in a collaborative envir...

Location

United States , Reston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Accounting, Business Administration, Real Estate, or related field
CPA preferred
7+ years of progressive accounting experience, including 3+ years in a leadership-level role
Strong background in real estate and property management accounting
Best fit for a professional who has succeeded as a Controller in a small company or closely held business environment
Experience with financial statements, audits, tax coordination, and entity-level reporting
Advanced Excel skills, including the ability to create and manage formulas
Experience with property management software, preferably AppFolio
Strong leadership, communication, organizational, and problem-solving skills
Strategic, detail-oriented, and comfortable balancing high-level oversight with hands-on execution

Job Responsibility

Provide strategic and day-to-day oversight of financial operations across multiple residential properties
Lead financial reporting, including monthly general ledgers, budget-to-actual reporting, cash balance reporting, and financial statements
Manage cash flow activities, including certificate of deposit renewals and cash management strategies to optimize interest income
Review financial information across multiple entities, including partnerships, S-corps, trusts, and nonprofit-related activity
Coordinate with external accounting firms on audit and tax matters, including review of annual audit and review statements
Review a variety of federal and state tax filings, including partnership, individual, corporate, trust, and nonprofit returns
Oversee filing of information returns such as 1099s, 1098s, 1095-B, and related reporting
Review payroll and vendor payments and coordinate retirement plan contributions
Support compliance with municipal, regulatory, and government agency requirements, including licensing, registrations, and HUD-related submissions
Partner with property management teams on rent increases, subsidy documentation, rental applications, lease production, and related reporting

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

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Property Management Coordinator

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