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Property Management Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , San Diego, Rancho Santa Fe

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Category:
Real Estate

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Robert Half is seeking a professional, service-oriented Property Management Coordinator to support a growing San Diego real estate investment and property management company with a diverse portfolio of commercial and mixed-use properties. You’ll act as a key liaison between tenants, vendors, property managers, and accounting — ensuring smooth day‑to‑day operations, timely communications, and organized documentation. This role blends customer service, operations, light accounting support, vendor coordination, and administrative excellence — perfect for someone who loves structure, deadlines, and being the hub of a busy property team.

Job Responsibility:

  • Assist property managers with tenant communication, work orders, lease abstracts, and renewals
  • Manage vendor appointments, service agreements, bids, and contract compliance
  • Prepare tenant notices, welcome packets, move‑in/move‑out documentation, and inspection forms
  • Track preventive maintenance, building inspections, and key operational milestones
  • Support AP/AR tasks: invoice intake, coding, accrual tracking, and tenant billing support
  • Maintain CAM schedules, rent rolls, certificates of insurance, and vendor logs
  • Help create monthly property reports, occupancy summaries, and budget materials
  • Respond to tenant inquiries with professionalism and urgency
  • Maintain organized digital/physical files for all property assets

Requirements:

  • 1–4+ years admin experience in real estate or property management
  • Experience with Yardi, MRI, AppFolio, or similar systems preferred
  • Strong communication and customer service skills
  • Comfortable supporting multiple properties and managers simultaneously
  • Detail-oriented with strong follow‑through and organization

Nice to have:

Experience with Yardi, MRI, AppFolio, or similar systems preferred

What we offer:
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
March 05, 2026

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