Property Management Assistant Job at Robert Half (Oakland)

Property Management Assistant

Support property operations through tenant communication, maintenance coordinati...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Administrative operations
Customer experience
Workflows
Communication

Job Responsibility

Support tenant communication and service requests
Coordinate maintenance schedules and follow-up
Maintain lease files and property records
Assist with vendor communication and documentation
Provide administrative support to property managers

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Property Management Assistant

Support property managers with administrative, tenant, and maintenance activitie...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
real estate courses a plus
administrative or property management experience preferred
strong organizational and communication skills
familiarity with property management software a plus

Job Responsibility

Respond to tenant inquiries and coordinate service requests
process lease documents and rental payments
assist with property inspections and vendor communications
maintain accurate records and reports

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in company 401(k) plan

Administrative Assistant – Property Management

The Administrative Assistant – Property Management will provide comprehensive su...

Location

Barbados , Bridgetown

Salary:

Not provided

PVH Group Inc

Expiration Date

Until further notice

Requirements

A minimum of five (5) CXC passes at General Proficiency, including Mathematics, English Language, and Office Procedures
A minimum of two (2) years’ experience in an administrative role
Proficiency in Microsoft Office Suite
Ability to give and take direction and to interface with decision makers professionally
Ability to maintain confidentiality and prevent disclosure of sensitive information
Ability to interact with and possess a general understanding of culturally diverse clients from various markets
Good written and oral communication skills
Excellent organization skills
Ability to multitask while performing each task with accuracy and speed
Ability to meet deadlines

Job Responsibility

Assists the Manager – Property Management with the planning and organising of Property Management events and meetings
Monitors the diary or calendar of the Manager- Property Management and schedules or reschedules appointments/events/meetings
Communicates meeting requests for departmental meetings to the Property Management Team
Circulates invitations to meetings and monitors replies
Guided by the service quality standards in support of the Sotheby’s International Realty brand
Provides feedback on locations in the sequence of service requiring improvements
Receives all mail delivered to the BSIR office, sorts and delivers or files it
Maintains a log of all cheques handed to the front desk for collection
Provides telephone support to the Property Management Department
Receives invoices and correspondence for the Property Management Department and distributes or files them

Fulltime

Property Management - Property Manager

We are seeking a motivated and organised individual to join our Property Managem...

Location

Australia , Parramatta

Salary:

Not provided

Belle Property

Expiration Date

Until further notice

Requirements

Previous experience in property management, tenancy support, or a fast-paced administrative role
Strong knowledge of residential tenancy legislation (or willingness to learn quickly)
Exceptional organisation and time management skills
High attention to detail and accuracy in documentation
Confident communication skills, both written and verbal
Ability to manage competing priorities and meet deadlines
A proactive, solutions-focused mindset
Confidence handling difficult conversations professionally
Strong computer skills

Job Responsibility

Manage incoming tenant enquiries via phone and email in a professional and timely manner
Coordinate and oversee maintenance requests from lodgement through to completion
Liaise with landlords, contractors, and internal team members to ensure efficient resolution of issues
Monitor maintenance time frames, follow up outstanding works, and ensure invoices are processed correctly
Manage arrears follow-up in line with company procedures and legislation
Prepare lease documentation, process lease renewals, and support compliance requirements
Maintain accurate records and notes within Property Tree
Assist with routine inspection administration and follow-up actions
Ensure keys, documentation, and files are maintained accurately
Contribute to achieving team KPIs, including response times, arrears control, and workflow management

What we offer

Direct mentorship from an experienced Property Management leader (20+ years industry experience)
Ongoing training, coaching, and development
A structured, process-driven environment with clear expectations
A collaborative, high-performing team culture
Quarterly team activities and a supportive workplace environment
Based in our newly renovated office in Parramatta, with parking provided
The opportunity to build a long-term career in property management

Fulltime

Property Accounting Manager / Assistant Property Controller

This is a role for someone who wants to move beyond task execution and into true...

Location

United States , Oakland

Salary:

145000.00 - 160000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

5–7 years of property accounting experience
Strong background in lease administration + commercial real estate
Hands-on experience with Yardi (non-negotiable)
Someone who can own processes, prioritize, and operate at a high level
Detail-oriented but also able to see the bigger picture

Job Responsibility

Oversee day-to-day property accounting operations across a growing portfolio
Act as the bridge between accounting, asset management, and project teams
Review leases, vendor activity, AP workflows, and tenant billings
Lead monthly close reviews, trial balances, and financial reporting
Manage debt compliance, construction draws, and escrow tracking
Drive accuracy, efficiency, and process improvement across systems (Yardi-heavy)

What we offer

bonus
medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Assistant Property Controller

We are looking for an Assistant Property Controller to support the accounting an...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of accounting experience, preferably in residential real estate or property management environments
Background supporting large property portfolios, ideally involving more than 5,000 residential units
Proficiency with Yardi property management software
Strong knowledge of month-end close procedures, general ledger accounting, and financial reporting
Experience assisting with financial statement audits and preparing audit support materials
Familiarity with residential real estate accounting, including affordable housing exposure
Ability to work independently while coordinating effectively with internal stakeholders and offshore support teams

Job Responsibility

Lead the month-end close process for a large portfolio of residential properties, ensuring timely and accurate completion of journal entries, reconciliations, and reporting deliverables
Review general ledger activity and investigate variances to maintain accurate financial records across multiple properties
Prepare and analyze financial statements and supporting schedules for portfolio-level and property-level reporting needs
Provide oversight and direction to offshore accounting support resources to ensure quality, consistency, and adherence to deadlines
Partner with asset management, property management, and development teams to address financial issues, operational questions, and reporting requests
Assist with audit preparation by organizing documentation, responding to inquiries, and supporting the completion of financial statement audits
Contribute as an individual contributor without direct reports while managing a high volume of accounting responsibilities independently
Support special projects and process-related initiatives tied to portfolio accounting operations as needed

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Assistant Property Manager

We are looking for an Assistant Property Manager to support day-to-day operation...

Location

United States , Keansburg

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in property management, with exposure to residential operations and leasing administration
Working knowledge of affordable housing compliance, including HUD-related processes, recertifications, and file accuracy standards
Experience supporting both occupancy performance and resident-facing services in a property management environment
Familiarity with Yardi, RentCafe, or similar property management and resident portal systems
Ability to prepare, organize, and maintain precise leasing, compliance, and subsidy-related documentation
Strong customer service and communication skills when working with residents, vendors, housing partners, and internal teams
Capability to monitor multiple priorities at once, including vacancies, renewals, inspections, and maintenance follow-up, while meeting deadlines

Job Responsibility

Manage applicant waitlists by regularly reviewing and updating records, assisting prospective residents with online pre-application steps, and keeping lead information current
Oversee leasing administration from application through move-in, including explaining eligibility criteria, preparing lease documents, and completing required onboarding paperwork
Monitor vacancy trends closely and take timely action to support occupancy targets through follow-up, outreach, and leasing activity
Coordinate lease renewals, annual income recertifications, and related documentation for applicable housing programs, ensuring records remain complete and audit-ready in both digital and paper files
Guide residents through recertification or portal-based processes when additional support is needed and maintain clear communication throughout each step
Work with housing agencies and subsidy partners to track approvals, confirm tenant payment obligations, and follow up on deposits or initial rent commitments from third parties
Support the Property Manager with daily site operations, including resident transfers, accommodation requests, and resolution of community concerns
Partner with maintenance teams by tracking work orders, unit turns, inspections, and preventive service timelines, while reporting property issues identified during routine site walks
Promote strong presentation standards across the community by monitoring curb appeal and assisting with marketing efforts for available units, including market-rate apartments when assigned
Collaborate with internal departments and colleagues to improve service delivery, share effective practices, and contribute to broader operational goals

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Property Assistant

We are seeking a detail-oriented and organized Property Assistant to support day...

Location

United States , Falls Church

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior invoicing experience required
Experience using Yardi and Nexus software is required
At least 3 years of experience in property management, including resolving tenant issues
Additional experience in commercial property management is preferred
Proficiency with property management software
Strong written and verbal communication skills
Excellent multitasking and organizational abilities
Experience conducting property inspections, coordinating with maintenance staff, and supporting lease administration
Ability to assist with tenant move-ins and move-outs

Job Responsibility

Process invoices and support billing-related activities accurately and on time
Use Yardi and Nexus software to manage property records, track requests, and support daily operations
Handle tenant inquiries and help resolve tenant-related issues in a professional and timely manner
Support day-to-day property management functions across commercial properties
Maintain accurate records and documentation within property management systems
Communicate effectively with tenants, vendors, and internal teams
Manage multiple priorities while providing strong administrative support to the property management team
Conduct property inspections and report issues as needed
Coordinate with maintenance staff to address service requests and property needs
Assist with lease administration, including lease documentation and related follow-up

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Fulltime

Select Country

Property Management Assistant

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Property Management Assistant

Property Management Assistant

Property Management Assistant

Administrative Assistant – Property Management

Property Management - Property Manager

Property Accounting Manager / Assistant Property Controller

Assistant Property Controller

Assistant Property Manager

Property Assistant

Our AI answers in your language