Property Management Assistant Job at Robert Half (Oakland)

Property Management Assistant

We are seeking a detailed oriented and proactive Property Management Assistant t...

Location

India , Bangalore

Salary:

Not provided

Randstad

Expiration Date

July 02, 2026

Requirements

Proficiency in GSAP and other property management systems
Basic knowledge of payment processing and vendor management
Effective communication skills both written and verbal
Strong documentation management skills

Job Responsibility

Accurately process monthly rental payment in the designated system
Ensure payments are made on time and resolve any issues that may arise
Process vendor payments and monitor their status to ensure timely disbursements
Handle any payment-related queries or issues raised by vendors
Work with Internal teams to create new vendors in the system
Coordinate for all documents from the vendor and ensure all compliance requirements are met
Address and resolve payment discrepancies with vendors and landlords
Liaise with relevant teams to escalate and resolve system or process-related issues
Use GSAP and other internal systems for payment processing, data entry and reporting
Ensure accuracy and integrity of data in the systems

Property Management Assistant

Support property managers with administrative, tenant, and maintenance activitie...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
real estate courses a plus
administrative or property management experience preferred
strong organizational and communication skills
familiarity with property management software a plus

Job Responsibility

Respond to tenant inquiries and coordinate service requests
process lease documents and rental payments
assist with property inspections and vendor communications
maintain accurate records and reports

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in company 401(k) plan

Property Management Assistant

Provide administrative support to property management teams, assisting with tena...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Administrative or real estate experience preferred
Excellent attention to detail
Strong communication skills
Proficiency in property management software a plus

Job Responsibility

Support property managers with tenant coordination
Process maintenance requests and vendor invoices
Prepare lease agreements and paperwork
Maintain property records and databases
Assist with property tours and inspections

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant – Property Management

The Administrative Assistant – Property Management will provide comprehensive su...

Location

Barbados , Bridgetown

Salary:

Not provided

PVH Group Inc

Expiration Date

Until further notice

Requirements

A minimum of five (5) CXC passes at General Proficiency, including Mathematics, English Language, and Office Procedures
A minimum of two (2) years’ experience in an administrative role
Proficiency in Microsoft Office Suite
Ability to give and take direction and to interface with decision makers professionally
Ability to maintain confidentiality and prevent disclosure of sensitive information
Ability to interact with and possess a general understanding of culturally diverse clients from various markets
Good written and oral communication skills
Excellent organization skills
Ability to multitask while performing each task with accuracy and speed
Ability to meet deadlines

Job Responsibility

Assists the Manager – Property Management with the planning and organising of Property Management events and meetings
Monitors the diary or calendar of the Manager- Property Management and schedules or reschedules appointments/events/meetings
Communicates meeting requests for departmental meetings to the Property Management Team
Circulates invitations to meetings and monitors replies
Guided by the service quality standards in support of the Sotheby’s International Realty brand
Provides feedback on locations in the sequence of service requiring improvements
Receives all mail delivered to the BSIR office, sorts and delivers or files it
Maintains a log of all cheques handed to the front desk for collection
Provides telephone support to the Property Management Department
Receives invoices and correspondence for the Property Management Department and distributes or files them

Fulltime

Property Management - Property Manager

We are seeking a motivated and organised individual to join our Property Managem...

Location

Australia , Parramatta

Salary:

Not provided

Belle Property

Expiration Date

Until further notice

Requirements

Previous experience in property management, tenancy support, or a fast-paced administrative role
Strong knowledge of residential tenancy legislation (or willingness to learn quickly)
Exceptional organisation and time management skills
High attention to detail and accuracy in documentation
Confident communication skills, both written and verbal
Ability to manage competing priorities and meet deadlines
A proactive, solutions-focused mindset
Confidence handling difficult conversations professionally
Strong computer skills

Job Responsibility

Manage incoming tenant enquiries via phone and email in a professional and timely manner
Coordinate and oversee maintenance requests from lodgement through to completion
Liaise with landlords, contractors, and internal team members to ensure efficient resolution of issues
Monitor maintenance time frames, follow up outstanding works, and ensure invoices are processed correctly
Manage arrears follow-up in line with company procedures and legislation
Prepare lease documentation, process lease renewals, and support compliance requirements
Maintain accurate records and notes within Property Tree
Assist with routine inspection administration and follow-up actions
Ensure keys, documentation, and files are maintained accurately
Contribute to achieving team KPIs, including response times, arrears control, and workflow management

What we offer

Direct mentorship from an experienced Property Management leader (20+ years industry experience)
Ongoing training, coaching, and development
A structured, process-driven environment with clear expectations
A collaborative, high-performing team culture
Quarterly team activities and a supportive workplace environment
Based in our newly renovated office in Parramatta, with parking provided
The opportunity to build a long-term career in property management

Fulltime

Property Accounting Manager / Assistant Property Controller

This is a role for someone who wants to move beyond task execution and into true...

Location

United States , Oakland

Salary:

145000.00 - 160000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

5–7 years of property accounting experience
Strong background in lease administration + commercial real estate
Hands-on experience with Yardi (non-negotiable)
Someone who can own processes, prioritize, and operate at a high level
Detail-oriented but also able to see the bigger picture

Job Responsibility

Oversee day-to-day property accounting operations across a growing portfolio
Act as the bridge between accounting, asset management, and project teams
Review leases, vendor activity, AP workflows, and tenant billings
Lead monthly close reviews, trial balances, and financial reporting
Manage debt compliance, construction draws, and escrow tracking
Drive accuracy, efficiency, and process improvement across systems (Yardi-heavy)

What we offer

bonus
medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Assistant Property Manager

The Assistant Property Manager is responsible to assist the Property Management ...

Location

United States , Seattle

Salary:

Not provided

Urban Renaissance Group

Expiration Date

Until further notice

Requirements

2+ years administrative experience
Proficient in MS Word and Excel
Associates degree in business management (preferred) or equivalent body of knowledge or experience
Commercial Real Estate experience preferred but not required

Job Responsibility

Participate as a building staff team member, supporting all of the efforts to achieve Owner and organizational goals
Maintain good tenant relations through regular personal contact responding to tenants’ concerns, complaints and proactively contacting tenant concerning their tenancy in the building
Responsible for the daily tenant maintenance calls received through Building Engines, assuring requests are handled in a timely, professional manner
Assist in coordination of special events or operational events at the building
Assist the Property Management Team by proactively communicating to tenants, owner’s goals & objectives, scheduled and unscheduled maintenance projects occurring at the property
Process all tenant move-in and move-out forms and initiate janitorial or other services required by a lease
Assist the Property Management Team in all operational communication and implementation of the property owner’s goals and objectives
Assist in the oversight of vendors responsible for the day to day maintenance and operation of the physical plant
Assure vacant spaces are in best condition to assist in the marketing efforts of Owner
Assist in the coordinate of the fire/life safety program

What we offer

Comprehensive medical, dental, and vision benefits
Prescription program
Generous paid time off
Paid Family Leave Program
Employee assistance program
Team events
Management 1:1s and open forums
Workshops and training
Personal learning and development
Business association sponsorships

Fulltime

New

Assistant Property Manager / New Lets Coordinator

Join our team as a Assistant Property Manager & New Lets Coordinator. Secure a f...

Location

United Kingdom , London

Salary:

30000.00 - 35000.00 GBP / Year

Social Value Portal Ltd

Expiration Date

Until further notice

Requirements

A clean UK driving licence is mandatory for portfolio travel, inspections, and visits
1-2 years in London residential lettings or property administration
Solid understanding of current UK right-to-rent and safety regulations
Experience using property management software (e.g., Alto, Goodlord)
Exceptional multitasking skills, sharp attention to detail, and a disciplined work ethic when working from home

Job Responsibility

Manage a dedicated portfolio of around 50 properties
Assist with day-to-day maintenance, including arranging, monitoring, and resolving repairs
Prepare and review contractor quotations to present clearly to clients
Handle telephone and written queries, liaising daily between landlords, tenants, and contractors
Book safety certificates, maintain correct property files, and assist with management portfolio compliance audits
Build one-to-one care and relationships with clients from the point of instruction via face-to-face or video calls
Complete move-in packs, verify documentation, and ensure properties are fully ready for tenants
Carry out pre-management visits to build property files and perform 6-monthly inspections with full reporting and remedial follow-ups
Assist with the tenant checkout process and ensure correct documentation is provided to all parties
Maintain strict customer confidentiality and remain discretionary at all times

What we offer

Hybrid working model with two days of remote work per week
Competitive base salary of up to £30,000 based on experience
Clear pathways for career progression into full portfolio management
A supportive, energetic team culture

Fulltime

Select Country

Property Management Assistant

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Property Management Assistant

Property Management Assistant

Property Management Assistant

Property Management Assistant

Administrative Assistant – Property Management

Property Management - Property Manager

Property Accounting Manager / Assistant Property Controller

Assistant Property Manager

Assistant Property Manager / New Lets Coordinator

Our AI answers in your language