Property Management Administrative Assistant Job at Robert Half (New York)

Temporary Property Management Administrator

We're working with a warm and welcoming independent property management company ...

Location

United Kingdom , Chelsea, London

Salary:

14.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Excellent organisational and communication skills
A proactive and hands-on approach to problem-solving
Strong attention to detail and ability to multitask
Prior experience in property management or office administration (preferred)
A friendly and team-oriented attitude

Job Responsibility

Answer incoming phone calls and take detailed messages
Respond promptly to emails across shared in boxes (Postmaster & Management)
Maintain clear communication with landlords, tenants, and contractors
Log maintenance issues in the management database and coordinate repairs
Arrange appointments and liaise between contractors, tenants, and landlords
Process and save contractor invoices
Support tenancy lifecycle processes: Set up new tenancy files and follow onboarding checklists, Assist with pre-tenancy checks, Help coordinate end-of-tenancy tasks
Handle landlord and tenant complaints with professionalism
Weekly compliance checks and scheduling, including: EICR (Electrical Installation Condition Reports), Gas Safety inspections, PAT testing (Portable Appliance Testing)
Manage tenancy deposit returns and update DPS claim records and spreadsheets

Fulltime

Assistant Property Manager

Assistant Property Manager role in a charity organization, focusing on enhancing...

Location

United Kingdom , London

Salary:

24000.00 - 26000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong communication and interpersonal skills
Experience in property management or a similar role is a plus
A compassionate and proactive approach to resident support
Excellent organizational skills and attention to detail

Job Responsibility

Be the primary point of contact for residents, promptly addressing inquiries, concerns, and complaints
Assist in the leasing process, from screening applicants to preparing license agreements
Support tenants during move-in and move-out, ensuring all paperwork is handled smoothly
Provide compassionate support to tenants, liaising with Adult Social Services as needed
Oversee weekly maintenance charge collections and track payments
Prepare financial reports for the General Manager
Maintain organized tenant files and financial records
Handle general office duties, including answering calls and typing reports
Serve as a point of contact for maintenance issues, ensuring timely repairs
Coordinate with vendors for services like landscaping and cleaning

What we offer

Opportunities for training and development
Supportive team environment
Flexible shift patterns available

Parttime

Property Management Administrator

As a Property Management Administrator, you will play a vital role in supporting...

Location

United Kingdom , Taunton

Salary:

25000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous administrative experience (property experience desirable but not essential)
Strong organisational skills and attention to detail
Excellent communication skills - written and verbal
Proficiency in Microsoft Office (Word and Excel)
Ability to work proactively and as part of a team
Driver with access to a car

Job Responsibility

Act as the first point of contact for client and contractor queries via phone, email, and in person
Prepare documents and reports using Microsoft Word and Excel
Manage diaries and assist with client meeting preparation
Maintain accurate property management and financial records
Handle incoming and outgoing mail efficiently
Support residential and commercial property management tasks
Ensure compliance with GDPR and internal standards

What we offer

23 days annual leave plus bank holidays
Pension scheme
Continuous professional development and training
Friendly, collaborative team environment
Modern office in a convenient Taunton location

Fulltime

Assistant Property Manager

Bay Management is seeking an Assistant Property Manager to join our growing team...

Location

United States , Baltimore

Salary:

50000.00 USD / Year

Bay Property Management Group

Expiration Date

Until further notice

Requirements

High school diploma
Strong organizational skills
Able to manage multiple tasks simultaneously
Able to read and write proficiently in English, Spanish a plus
Impeccable customer service skills
Knowledge of Microsoft Office Suite, especially Outlook and Excel
Ability to read and create spreadsheets
Able to problem solve independently and think quickly
Able to handle tense and emotional customers professionally
Time management skills

Job Responsibility

Work collaboratively with the other Assistant Property Manager to complete projects and deliver impeccable customer service
Oversee the leasing department, ensuring that leases and other related paperwork are prepared and completed
Manage and track all delinquency, including scheduling and posting evictions
Serve as backup for the Maintenance Coordinator, assisting with scheduling maintenance and tracking work orders
Build and maintain quality relationships with tenants, helping to resolve issues as they arise
Manage parking for the property, assigning permits and maintaining records
Manage the turnover process for vacant units, ensuring their readiness for new occupants by completing move out inspections
Maintain package lockers for tenants
Other miscellaneous tasks to help the Regional Property Manager and Property Manager Department

What we offer

401K
employee-paid health insurance
6 paid holidays
15 PTO days (after 90 day probationary period)

Fulltime

Assistant Property Manager

Bay Property Management Group is seeking an Assistant Property Manager to join o...

Location

United States

Salary:

Not provided

Bay Property Management Group

Expiration Date

Until further notice

Requirements

High school diploma
Strong organizational skills
Able to manage multiple tasks simultaneously
Able to read and write proficiently in English, Spanish a plus
Impeccable customer service skills
Knowledge of Microsoft Office Suite, especially Outlook and Excel
Ability to read and create spreadsheets
Able to problem solve independently and think quickly
Able to handle tense and emotional customers professionally
Time management skills

Job Responsibility

Work collaboratively with the other Assistant Property Manager to complete projects and deliver impeccable customer service
Oversee the leasing department, ensuring that leases and other related paperwork are prepared and completed
Manage and track all delinquency, including scheduling and posting evictions
Serve as backup for the Maintenance Coordinator, assisting with scheduling maintenance and tracking work orders
Build and maintain quality relationships with tenants, helping to resolve issues as they arise
Manage parking for the property, assigning permits and maintaining records
Manage the turnover process for vacant units, ensuring their readiness for new occupants by completing move out inspections
Maintain package lockers for tenants
Other miscellaneous tasks to help the Regional Property Manager and Property Manager Department

What we offer

401K
employee-paid health insurance
6 paid holidays
15 PTO days (after 90 day probationary period)

Assistant Property Manager

Bay Property Management Group is seeking an Assistant Property Manager to join o...

Location

United States , Philadelphia

Salary:

Not provided

Bay Property Management Group

Expiration Date

Until further notice

Requirements

High school diploma
Strong organizational skills
Able to manage multiple tasks simultaneously
Able to read and write proficiently in English, Spanish a plus
Impeccable customer service skills
Knowledge of Microsoft Office Suite, especially Outlook and Excel
Ability to read and create spreadsheets
Able to problem-solve independently and think quickly
Able to handle tense and emotional customers professionally
Time management skills

Job Responsibility

Work collaboratively with the other Assistant Property Manager to complete projects and deliver impeccable customer service
Oversee the leasing department, ensuring that leases and other related paperwork are prepared and completed
Manage and track all delinquency, including scheduling and posting evictions
Serve as backup for the Maintenance Coordinator, assisting with scheduling maintenance and tracking work orders
Build and maintain quality relationships with tenants, helping to resolve issues as they arise
Manage parking for the property, assigning permits, and maintaining records
Manage the turnover process for vacant units, ensuring their readiness for new occupants by completing move out inspections
Maintain package lockers for tenants
Other miscellaneous tasks to help the Regional Property Manager and Property Manager Department

What we offer

401K
employee-paid health insurance
6 paid holidays
15 PTO days (after 90 day probationary period)

Assistant Property Manager

Bay Property Management Group Northern Virginia is seeking an Assistant Property...

Location

United States , Northern Virginia

Salary:

Not provided

Bay Property Management Group

Expiration Date

Until further notice

Requirements

High school diploma
Strong organizational skills
Able to manage multiple tasks simultaneously
Able to read and write proficiently in English, Spanish a plus
Impeccable customer service skills
Knowledge of Microsoft Office Suite, especially Outlook and Excel
Ability to read and create spreadsheets
Able to problem solve independently and think quickly
Able to handle tense and emotional customers professionally
Time management skills

Job Responsibility

Work collaboratively with the other Assistant Property Manager to complete projects and deliver impeccable customer service
Oversee the leasing department, ensuring that leases and other related paperwork are prepared and completed
Manage and track all delinquency, including scheduling and posting evictions
Serve as backup for the Maintenance Coordinator, assisting with scheduling maintenance and tracking work orders
Build and maintain quality relationships with tenants, helping to resolve issues as they arise
Manage parking for the property, assigning permits and maintaining records
Manage the turnover process for vacant units, ensuring their readiness for new occupants by completing move out inspections
Maintain package lockers for tenants
Other miscellaneous tasks to help the Regional Property Manager and Property Manager Department

What we offer

401K
employee-paid health insurance
6 paid holidays
15 PTO days (after 90 day probationary period)

Assistant Property Manager

The Assistant Property Manager is responsible to assist the Property Management ...

Location

United States , Seattle

Salary:

Not provided

Urban Renaissance Group

Expiration Date

Until further notice

Requirements

2+ years administrative experience
Proficient in MS Word and Excel
Associates degree in business management (preferred) or equivalent body of knowledge or experience
Commercial Real Estate experience preferred but not required
Excellent organizational and communication skills
Effective business writing skills
Strong Accounting and Finance skills
Customer service oriented

Job Responsibility

Assist the Property Management Team in the day to day operations of an assigned portfolio of properties
Administration of the lease document, ensuring that all lease conditions are met
Assist in the maintenance of accurate rent rolls and stacking plans
Support the Property Operations Team in meeting the operations needs that serve the building tenants
Maintain good tenant relations through regular personal contact responding to tenants’ concerns, complaints and proactively contacting tenant concerning their tenancy in the building
Responsible for the daily tenant maintenance calls received through Building Engines, assuring requests are handled in a timely, professional manner
Assist in coordination of special events or operational events at the building
Assist the Property Management Team by proactively communicating to tenants, owner’s goals & objectives, scheduled and unscheduled maintenance projects occurring at the property
Process all tenant move-in and move-out forms and initiate janitorial or other services required by a lease
Assist in the oversight of vendors responsible for the day to day maintenance and operation of the physical plant

What we offer

Comprehensive medical, dental and vision benefits
Prescription program
Generous paid time off
Maternity/Paternity programs
Employee assistance program
Team events
Cafe room for coffee and collaboration
Management 1:1s, open forums
Workshops and training
Personal learning and development

Property Management Administrative Assistant

Robert Half

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 21, 2026

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