Property Legal Secretary

• Provide professional and courteous assistance to clients, both over the phone and in person, ensuring a high standard of client care
• Manage and organise client files related to commercial property transactions, ensuring all documentation is up-to-date and accurately maintained
• Draft and prepare legal documents such as contracts, leases, licences, and other documentation relating to commercial property matters
• Prepare attendance notes, correspondence, and other documents from dictation or instruction by Fee Earners
• Support with the preparation and submission of Land Registry applications and SDLT returns
• Handle general file administration and organisation, both electronically and paper-based
• Liaise with clients, estate agents, lenders, surveyors, and other external parties as necessary
• Prepare bills and assist with managing financial records and matter-related accounts
• Provide general administrative support to the Commercial Property department
• Ensure compliance with all relevant professional, regulatory, and internal standards
• Follow internal policies and procedures, including those relating to anti-money laundering and data protection
• Display excellent communication skills when dealing with clients, external organisations, and colleagues
• Accurately relay information and maintain clear, concise records of communications.

• Previous experience as a Legal Secretary in Property either Commercial or Residential in a law firm (minimum 1+ years)
• Strong organisational and prioritisation skills
• Excellent written and oral communication abilities
• Ability to work independently and as part of a collaborative team
• Proficiency in IT systems and legal software
• experience with LEAP is an advantage
• High attention to detail and accuracy
• A proactive attitude and effective problem-solving skills.

Experience with LEAP software

• Friendly and supportive team
• Collaborative and professional environment