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The Property Executive will be required to manage and monitor the repair and replacement work including managing the defects rectification. The role will be required to liaise with building owner, FMC and tenants across sites for the areas of responsibility, and act as the liaison with the contractors. A key part of the role will be to engage with tenants to ensure their needs are addressed during the work period especially where inconvenience is caused to their day to day operations. This role ensures highest standard in focus around safety, code-compliant, functional facilities/properties service delivery. The role is to attend all meetings and inspections and also responsible for providing periodic updates and status projections. The role is responsible for the preparation, collation and submission of related engineering, facilities, and project reports as per required frequency. Develop an understanding of and sound working relationships with key representatives of the client and all key suppliers’ / service providers to the site.
Job Responsibility:
Manage and monitor the repair and replacement work including managing the defects rectification
Liaise with building owner, FMC and tenants across sites for the areas of responsibility, and act as the liaison with the contractors
Engage with tenants to ensure their needs are addressed during the work period especially where inconvenience is caused to their day to day operations
Ensure highest standard in focus around safety, code-compliant, functional facilities/properties service delivery
Attend all meetings and inspections and also responsible for providing periodic updates and status projections
Responsible for the preparation, collation and submission of related engineering, facilities, and project reports as per required frequency
Develop an understanding of and sound working relationships with key representatives of the client and all key suppliers’ / service providers to the site
Attend project meetings
provide progressive updates to building owner, FMC and any relevant stakeholder
Submission of project progress & completion reports
Post DLP, to follow up closely and ensure defects rectifications are completed
Establish a “Safety First” culture across sites, and improve safety performance by championing our level of awareness and changing all staff and partner safety behaviours
Highlight any safety risk to the contractor and follow through on their adherence
Provide support to building owner and greater team as required to ensure delivery and achieve of high client service standards
Timely escalation to Manager in the event of any escalations which have impact on performance and other deliverables
Serve as the liaison for all facilities services
Ensure all safety, environmental, and client standards are strictly adhered to within managed facilities
Ensure compliance with portfolio wide initiatives and required local, state and federal laws and regulations that pertain to the operating of facilities
Ensure strict compliance with client policies and procedures, government regulations & JLL internal SOP pertaining to EHS, procurement, financial policies, etc
Key point of contact for tenant engagement, to work on communication materials, liaise and work with tenants to ensure their needs and challenges as a result of the work are addressed
Fire Safety Manager: Plan and schedule fire safety inspections within tenanted units
Issue engagement letters
Tenant engagement
Conduct inspections of premises
Assist in issuance of breach letters
Escalate to authorities (e.g. SCDF) if necessary
Monitor regulatory processes
Report findings and progress to JTC (ie. monthly report)
Requirements:
Diploma holder in Building or Facilities Discipline from a recognised tertiary establishment, with a minimum of 3 years relevant working experience (with M&E and/ or civil / building background is preferred) OR ITE / NTC facility management or technical discipline with minimum 5 years’ experience
Certified Fire Safety Manager(FSM)
Experiences and technical knowledge in facilities management and project management
Knowledge in statutory requirement
Pleasant personality, strong customer service, interpersonal skills and problem solving ability
Strong technical and project management knowledge
Good understanding of facilities operations
Computer skills in Microsoft Office, MS project, PowerPoint, Excel
Independent, self-motivated, flexible, responsible and willing to work under pressure