Property Compliance & Data Administrator Job at 360 Resourcing Solutions (Vauxhall)

New

Property Administrator

Location

United States , Blue Ash

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong proficiency with Microsoft Office, including the ability to manage spreadsheets, documents, and routine administrative tracking efficiently
Demonstrated administrative experience in an office-based environment with the ability to handle multiple priorities independently
Effective written and verbal communication skills, with a detail-oriented approach to customer service and interpersonal interactions
Solid organizational skills and attention to detail when managing correspondence, files, reports, and procedural tasks
Ability to follow policies and established procedures while maintaining accuracy in day-to-day office functions
Self-motivated work style with a dependable attitude, strong work ethic, and the ability to take initiative without close supervision
Experience supporting accounts payable or accounts receivable activities is preferred, but not required
Background in property-related administration or tenant support is helpful, though transferable administrative experience will also be considered

Job Responsibility

Coordinate day-to-day administrative support for property operations, ensuring documents, records, and communications are handled in a timely manner
Prepare, review, and track invoices, purchase orders, and other financial paperwork while maintaining organized files and supporting payment-related activities
Assist with tenant-facing communication by responding to routine questions, preparing written correspondence, and directing requests to the appropriate contacts
Maintain office documentation, including reports, insurance-related records, compliance materials, and general property files with a high level of accuracy
Support monthly reporting and budget-related administrative tasks by gathering information, updating spreadsheets, and helping organize recurring financial data
Process checks and other standard office transactions while following established procedures and internal policies
Provide general clerical support such as typing, filing, scheduling, and coordinating travel or meeting-related arrangements when needed
Contribute to efficient office workflow by identifying priorities, staying ahead of deadlines, and assisting with additional administrative assignments tied to property management needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Property Administrator

We are looking for a Property Administrator to support a non-profit housing prog...

Location

United States , Chicago

Salary:

19.00 - 23.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in housing, property management, occupancy administration, or a related environment is preferred.
Strong customer service skills with the ability to handle sensitive situations calmly and effectively.
Proficiency in typing and data entry, with working knowledge of Microsoft Excel and Word.
Ability to prepare, review, and organize lease files and other housing-related documentation.
Experience supporting diverse populations, including individuals with mental health or physical disability needs, is highly valued.
Bachelor’s degree preferred, ideally in Human Services, Business, or a related field.
Certified Occupancy Specialist or similar housing certification is a plus.
Spanish language skills, including verbal communication and translation support, are preferred.

Job Responsibility

Address complex resident occupancy concerns and work through escalated housing issues with professionalism and urgency.
Support efforts to preserve stable housing by coordinating solutions that help prevent avoidable evictions.
Maintain accurate resident, lease, and subsidy records while ensuring documents are complete and properly organized.
Communicate with residents, staff, and outside partners to gather information, explain processes, and resolve service-related questions.
Provide administrative support related to property operations, including data entry, document compilation, and case follow-up.
Assist with occupancy-related reviews and help monitor compliance with housing program requirements.
Use office software and internal systems to track activity, prepare records, and manage daily administrative work.
Offer bilingual communication support in Spanish when assisting residents and translating housing-related information as needed.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Property Administrator

Location

United States , Charlestown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting property management operations in residential, commercial, or mixed-use environments
Working knowledge of leasing administration, tenant relations, and property documentation processes
Familiarity with affordable housing compliance requirements, including LIHTC, HUD, tax credit, or supportive housing recertification
Proficiency with property management platforms such as Yardi Software, OneSite, or similar systems
Strong organizational skills with the ability to manage multiple priorities and maintain detailed records accurately
Clear written and verbal communication skills for interacting with residents, tenants, vendors, and internal teams
Ability to handle sensitive financial and resident information with professionalism and discretion

Job Responsibility

Coordinate daily administrative activities for property operations, including documentation, correspondence, and record maintenance for residential and commercial portfolios
Assist with leasing processes by preparing files, tracking application status, scheduling appointments, and supporting timely move-in and renewal activities
Maintain organized tenant and resident records in property management systems such as Yardi Software and OneSite, ensuring information is current and accurate
Support compliance efforts related to affordable housing programs by helping manage recertifications, income documentation, and required reporting for LIHTC, HUD, and tax credit properties
Respond to resident, tenant, and vendor inquiries with careful attention to detail and help resolve routine operational issues through effective follow-up
Prepare reports, update occupancy and rent data, and help monitor property performance metrics for management review
Work closely with site teams to support supportive housing and senior housing administration, including deadline tracking and file completeness
Contribute to operational continuity during property management system updates or process changes by helping maintain accurate data and administrative consistency

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Property Administrator

We are seeking a detail-oriented Property Administrator to support the daily ope...

Location

United States , Springfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative, property management, or real estate support experience preferred
Strong written and verbal communication skills
Excellent organizational and multitasking abilities
Proficiency in Microsoft Office Suite and property management software is a plus
Ability to handle sensitive information with professionalism and confidentiality
Customer-service mindset and strong problem-solving skills
High school diploma required
associate’s or bachelor’s degree preferred
Experience managing residential, commercial, or mixed-use properties in a detail-oriented property management environment
Working knowledge of HUD and LIHTC compliance requirements and related documentation practices

Job Responsibility

Provide administrative support to the property management team
Serve as a point of contact for tenants, responding to questions and service requests in a professional and timely manner
Maintain tenant files, lease documentation, correspondence, and property records
Assist with lease administration, renewals, move-ins, and move-outs
Coordinate maintenance requests and follow up with vendors, contractors, and tenants
Prepare reports, notices, and general property-related communications
Support accounts receivable and payable processes, including rent tracking, invoice processing, and recordkeeping
Monitor office supplies, maintain organized filing systems, and ensure accurate data entry in property management software
Help ensure compliance with company policies, lease terms, and applicable regulations
Assist with scheduling property inspections, meetings, and vendor appointments

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Property Administrator

We are looking for a detail-oriented Property Administrator to support complianc...

Location

United States , Middleton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in property administration, compliance support, affordable housing operations, or a related field
High school diploma or equivalent required
additional coursework in accounting, business, or administration is preferred
Working knowledge of compliance practices and affordable housing program requirements
Proficiency with Microsoft Excel, data entry, mail merge, and general office systems, including multi-line phone support
Experience using Yardi or similar property management software
Strong written and verbal communication skills with the ability to prepare clear and accurate correspondence
Highly organized, with the ability to meet deadlines, follow direction, and work independently
Ability to maintain confidentiality, deliver strong customer service, and work effectively with diverse teams and stakeholders

Job Responsibility

Manage compliance-related files, records, and reporting for an assigned portfolio of affordable housing properties
Review documentation for completeness and accuracy, and resolve day-to-day administrative issues that affect compliance operations
Coordinate with property teams, supervisors, and external agencies to help maintain adherence to applicable housing regulations and program requirements
Prepare letters, forms, and other written communications using standard office software and document management tools
Enter and update data in Yardi, spreadsheets, and other tracking systems to support audits, certifications, and ongoing portfolio oversight
Assist with scheduling meetings, deadlines, and recurring compliance activities across multiple properties and office locations
Handle confidential information with discretion while providing responsive service to internal stakeholders and residents
Support training efforts, follow established policies and procedures, and participate in meetings or site-related activities as needed, including occasional evening or weekend commitments

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Property Administrator

We are looking for a Property Administrator to support day-to-day property opera...

Location

United States , Nashua

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in property management, property administration, or leasing support within residential or commercial environments
Working knowledge of leasing processes, tenant documentation, and general property operations
Experience using Yardi Software for data entry, record maintenance, or property administration tasks
Strong organizational skills with the ability to manage multiple priorities and maintain detailed, accurate records
Effective written and verbal communication skills for interacting with tenants, vendors, and internal stakeholders
Proficiency with standard office software and administrative systems used in a property management setting
Ability to work independently, exercise sound judgment, and provide consistent follow-through on assigned tasks

Job Responsibility

Coordinate daily administrative activities for assigned residential and commercial properties, ensuring records, correspondence, and operational documents remain accurate and up to date
Assist with leasing activities by preparing documentation, responding to prospective tenant inquiries, and supporting application and move-in processes
Maintain tenant files, lease agreements, and property-related reports while helping ensure compliance with established procedures and deadlines
Serve as a point of contact for residents, tenants, vendors, and internal teams by addressing routine questions and directing issues to the appropriate parties
Track maintenance requests and vendor services, following up on work status to help support timely resolution and smooth property operations
Enter and update property, lease, and tenant information in Yardi Software and other management tools with a high level of accuracy
Support rent roll updates, invoice processing, and general billing coordination in partnership with property management and accounting teams
Prepare routine reports, occupancy updates, and leasing summaries to help leadership monitor property performance and administrative activity

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Property Administrator

We are looking for a detail-oriented Property Administrator to support day-to-da...

Location

United States , San Jose

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting property management operations in a residential, commercial, or mixed-property environment
Background in leasing coordination or tenant-facing administrative work
Working knowledge of property management practices, lease documentation, and day-to-day site administration
Proficiency with Yardi software for recordkeeping, reporting, or lease administration
Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation
Effective written and verbal communication skills for interacting with tenants, vendors, and internal stakeholders
Ability to work independently in a fast-paced Contract role while maintaining professionalism and attention to detail

Job Responsibility

Oversee administrative activities for assigned properties, ensuring leases, tenant files, and operational records remain accurate and up to date
Coordinate leasing support by preparing documentation, responding to prospective tenant inquiries, and assisting with move-in and renewal processes
Serve as a point of contact for residents, tenants, vendors, and internal teams to resolve routine property-related matters efficiently
Maintain rent rolls, work order tracking, and property reports while monitoring deadlines and compliance requirements
Support both residential and commercial property operations by helping manage service requests, inspections, and vendor scheduling
Use Yardi software to enter data, generate reports, track lease information, and maintain organized property management records
Assist with occupancy, billing, and general office functions that contribute to smooth daily property performance

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Property Administrator

We are looking for a Property Administrator to support day-to-day property opera...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting property management, leasing, or administrative operations within residential, commercial, or mixed-use environments
Working knowledge of affordable housing programs and compliance standards, including LIHTC, HUD, and tax credit documentation
Familiarity with supportive housing recertification processes and occupancy-related recordkeeping
Hands-on experience using property management software such as Yardi, OneSite, or similar systems
Strong organizational skills with the ability to manage multiple deadlines, maintain accurate files, and follow detailed procedures
Clear written and verbal communication skills for interacting professionally with residents, applicants, and staff
Ability to work effectively in a fast-paced setting while maintaining discretion and attention to detail

Job Responsibility

Coordinate daily administrative activities for property operations, including maintaining files, preparing correspondence, and supporting office workflow for residential and commercial properties
Assist with leasing activity by responding to inquiries, scheduling tours, preparing application materials, and guiding applicants through the move-in process
Maintain accurate tenant and property records within platforms such as Yardi and OneSite, ensuring documentation is current and easily accessible
Support compliance-related processes for affordable housing programs, including LIHTC, HUD, tax credit, and supportive housing recertification requirements
Help monitor resident certifications, renewals, and occupancy documentation to promote timely processing and adherence to program standards
Serve as a point of contact for residents, applicants, vendors, and internal teams by addressing questions and routing issues for resolution
Prepare routine reports, track leasing and occupancy data, and assist with audits or file reviews as needed by property management leadership
Contribute to smooth property administration across senior housing and affordable housing communities by helping organize recertification timelines and operational follow-up

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

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Property Compliance & Data Administrator

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