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Robert Half Logo Robert Half · Office Administration

Property Associate

United States, East Rutherford · Job Posted January 15, 2026
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Job Description

We’re looking for a dependable and organized Property Associate to support the day-to-day administrative and basic accounting needs of a property management team. This role supports one or more buildings and works closely with tenants, vendors, and internal staff to keep operations running smoothly.

Job Responsibility

  • Assist with accounts payable by reviewing and coding invoices
  • Support accounts receivable tasks such as billing, statements, and basic collections follow-up
  • Track expenses and help ensure costs stay within budget
  • Maintain lease-related documents and track important dates and notices
  • Monitor emails, phone calls, and work order requests and route as needed
  • Handle general office duties including filing, mail distribution, and correspondence
  • Prepare basic reports and maintain organized paper and electronic files
  • Update contact lists for tenants, vendors, and internal staff
  • Coordinate meetings, conference rooms, and occasional events
  • Assist with visitor and vendor access requests
  • Track certificates of insurance for tenants and vendors and follow up on expirations
  • Support audits by helping organize files and records
  • Assist with tenant move-ins and move-outs
  • Coordinate access cards and building credentials
  • Communicate with maintenance, security, and building staff regarding day-to-day needs
  • Collect vendor paperwork (such as W-9s) and assist with new vendor setup
  • Provide general support with budgeting and recurring reports
  • Assist with utility tracking and basic data entry

Requirements

  • Customer Service
  • Documentation
  • Reporting
  • Microsoft Excel
  • Operations
  • Planning
  • Procedures
  • Accounts Payable (AP)
  • Compliance
  • Budget Processes
  • Database
  • Accounts Receivable (AR)
  • Microsoft Outlook
  • Insurance
  • About Time
  • Auditing
  • Billing
  • Security
  • Vendors
  • Collection Processes
  • Correspondence
  • Typing
  • Expense Reporting
  • Filing
  • Engineering

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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