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Beacon Hill Logo Beacon Hill · Real Estate

Property Associate

United States, New York 60000.00 - 70000.00 USD / Year · Job Posted April 23, 2026
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Job Description

Our client, a global commercial real estate services firm located in East Rutherford, NJ is looking for a Temporary to Permanent Property Associate to join their team. This position will start on/around May 8 – September 4, 2026 as a temp with potential to extend/convert. Role is in office schedule between the hours of Monday-Friday, 8am – 5pm. Compensation is $28-33/hour, 60-70k upon conversion.

Job Responsibility

  • Participate in accounts payable (A/P) processing by reviewing and coding invoices for payment
  • Track administrative expenses to ensure they remain within budget and identify cost-reduction opportunities
  • Coordinate document management related to lease execution, distribution, and filing
  • Track lease notification requirements to ensure deadlines are met and notifications are properly distributed
  • Monitor email, phones, and work order systems to provide prompt, courteous responses and direct inquiries appropriately
  • Maintain general office organization
  • Sort, organize, and distribute incoming mail
  • prepare and send outgoing mail and packages
  • Prepare and distribute general correspondence and memos
  • Organize, compile, and prepare reports for distribution
  • Create and maintain accurate physical and virtual filing systems
  • Update employee, client, and customer contact databases
  • Coordinate conference room reservations
  • Organize department lunches, meetings, events, and business travel
  • Receive building access requests and coordinate access for visitors and vendors
  • Ensure tenant and contractor certificates of insurance meet defined standards
  • Track certificate of insurance expiration dates and provide advance notice of upcoming expirations
  • Support management and engineering audits through file preparation and record-keeping
  • Participate in new tenant welcome and orientation programs
  • assist with move-in and move-out procedures
  • Track and coordinate access card activation and deactivation
  • Assist the property team with developing and implementing property and employee manuals
  • Maintain regular contact with maintenance, security, and building staff to ensure cleanliness and security of common areas
  • Document incidents involving potential property or equipment liability and forward details to risk management
  • Gather W-9 forms from vendors and assist with new vendor setup
  • Assist with property budget preparation and recurring reporting
  • Support engineers by recording and billing monthly utility meter readings, as applicable
  • Assist with vendor contract creation, execution, and tracking
  • Provide general and ad hoc administrative support as needed
  • Perform other duties and tasks as assigned

Requirements

  • High school diploma required
  • Bachelor’s degree (BA/BS) preferred
  • Minimum of 1 year of experience in commercial real estate, property management, or office management
  • Proficiency in Microsoft Office Suite and willingness to learn new programs and technologies
  • Strong oral and written communication skills
  • High attention to detail and strong organizational skills
  • Self-starter able to manage multiple projects under pressure
  • Ability to work independently or collaboratively with team members and internal clients at all levels
  • Ability to calculate figures and percentages
  • Strong problem-solving skills and ability to develop constructive solutions
  • Comfortable with change and uncertainty
  • able to adapt and make decisions with incomplete information
  • Ability to work flexible hours as needed (occasionally exceeding standard hours)
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