CrawlJobs Logo

Property Associate (PM)

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , East Rutherford

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

We are looking for a detail-oriented Property Associate (PM) to support day-to-day administrative and financial operations for an on-site property management team near Lyndhurst, New Jersey. This Long-term Contract opportunity is ideal for someone who enjoys balancing office coordination, tenant communication, and accounting-related tasks in a busy commercial property environment. The role works closely with managers, tenants, vendors, and contractors to keep documentation organized, maintain service standards, and help ensure smooth property operations.

Job Responsibility:

  • Provide day-to-day administrative support to property management leadership and help coordinate routine office activities for the site
  • Maintain organized records for leases, contracts, correspondence, reports, insurance documents, and payment-related files to support accurate property documentation
  • Monitor certificates of insurance for tenants and contractors and follow up as needed to keep records current and compliant
  • Process accounts payable by entering invoice details, assigning appropriate coding, and routing items for approval before payment
  • Assist with accounts receivable activities, including preparing delinquency notices, generating aging reports, and supporting tenant account follow-up
  • Prepare written tenant communications, service-related forms, and other business correspondence requested by management
  • Coordinate tenant move-ins and move-outs by gathering approvals, authorizations, and required supporting paperwork
  • Support budget preparation efforts and help the team meet internal audit and property management compliance requirements
  • Handle office support functions such as mailing packages, managing supply levels, collecting vendor W-9 forms, and completing other assigned administrative duties.

Requirements:

  • Associate degree, bachelor’s degree, or an equivalent combination of education and relevant work experience
  • At least 1 year of experience in administrative support, office coordination, or property management operations
  • Working knowledge of accounts payable and accounts receivable processes, including invoice entry, coding, and payment support
  • Strong customer service and communication skills with the ability to interact professionally with tenants, vendors, contractors, and internal teams
  • Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
  • Ability to stay organized, manage multiple priorities, and perform effectively in a fast-paced environment with a high volume of activity
  • Willingness to learn client-specific software and adapt to changing operational needs
  • Flexibility to work beyond standard business hours when business demands require it.
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 05, 2026

Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Property Associate (PM)

Senior Property Associate

JLL is currently seeking a dynamic individual for the role of Senior Property As...
Location
Location
United States , Minneapolis
Salary
Salary:
26.20 - 32.07 USD / Hour
jll.com Logo
JLL
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate’s/bachelor’s degree or commensurate experience preferred
  • 2+ years commercial real estate or property team experience preferred
  • Proficient knowledge of Microsoft Word, Excel and PowerPoint
  • Adaptability – ability and willingness to learn new software applications
  • Ability to multi-task and work on a variety of different projects/tasks at once
  • Outstanding organizational and project management skills
  • Team-oriented
  • works well with others in a cross-functional way to get the job done
  • Candidates must be authorized to work in the United States without sponsorship
Job Responsibility
Job Responsibility
  • Provide direct administrative support to property management
  • Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended
  • Assist in Management Audits
  • Maintain and update employee, client and customer contract data bases
  • Organize, compile and prepare reports for distribution
  • Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm
  • Enforce compliance with insurance requirements among tenants
  • Process accounts payable & accounts receivable (AP/AR)
  • Obtain completed W-9’s from all vendors
  • Assure technological advancement of support systems – maintaining budget guidelines
What we offer
What we offer
  • 401(k) plan with matching company contributions
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
  • Early access to earned wages through Daily Pay
  • Fulltime
Read More
Arrow Right

Senior Property Associate

JLL is currently seeking a dynamic individual for the role of Senior Property As...
Location
Location
United States , Southlake
Salary
Salary:
26.44 - 28.37 USD / Hour
jll.com Logo
JLL
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate’s/bachelor’s degree or commensurate experience preferred
  • 2+ years commercial real estate or property team experience preferred
  • Proficient knowledge of Microsoft Word, Excel and PowerPoint
  • Adaptability – ability and willingness to learn new software applications
  • Ability to multi-task and work on a variety of different projects/tasks at once
  • Outstanding organizational and project management skills
  • Team-oriented
  • works well with others in a cross-functional way to get the job done
  • Candidates must be authorized to work in the United States without sponsorship
Job Responsibility
Job Responsibility
  • Provide direct administrative support to property management
  • Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended
  • Assist in Management Audits
  • Maintain and update employee, client and customer contract data bases
  • Organize, compile and prepare reports for distribution
  • Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm
  • Enforce compliance with insurance requirements among tenants
  • Process accounts payable & accounts receivable (AP/AR)
  • Obtain completed W-9’s from all vendors
  • Assure technological advancement of support systems – maintaining budget guidelines
What we offer
What we offer
  • Comprehensive and competitive benefits plan
  • 401(k) plan with matching company contributions
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
  • Early access to earned wages through Daily Pay
  • Fulltime
Read More
Arrow Right

Senior Property Associate

JLL is currently seeking a dynamic individual for the role of Senior Property As...
Location
Location
United States , Washington, DC
Salary
Salary:
33.00 - 40.86 USD / Hour
jll.com Logo
JLL
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate’s/bachelor’s degree or commensurate experience preferred
  • 2+ years commercial real estate or property team experience preferred
  • Proficient knowledge of Microsoft Word, Excel and PowerPoint
  • Adaptability – ability and willingness to learn new software applications
  • Ability to multi-task and work on a variety of different projects/tasks at once
  • Outstanding organizational and project management skills
  • Team-oriented
  • works well with others in a cross-functional way to get the job done
  • Candidates must be authorized to work in the United States without sponsorship
Job Responsibility
Job Responsibility
  • Provide direct administrative support to property management
  • Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended
  • Assist in Management Audits
  • Maintain and update employee, client and customer contract data bases
  • Organize, compile and prepare reports for distribution
  • Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm
  • Enforce compliance with insurance requirements among tenants
  • Process accounts payable & accounts receivable (AP/AR)
  • Obtain completed W-9’s from all vendors
  • Assure technological advancement of support systems – maintaining budget guidelines
What we offer
What we offer
  • 401(k) plan with matching company contributions
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
  • Early access to earned wages through Daily Pay
  • Fulltime
Read More
Arrow Right

Call Center Associate

The Call Center Associate role involves managing customer relationships during t...
Location
Location
United Arab Emirates , Dubai
Salary
Salary:
Not provided
nttdata.com Logo
NTT DATA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • College degree in Hospitality Management or equivalent
  • Excellent personal presentation and interpersonal skills
  • Good problem-solving ability
  • Proficient in Hotel property management systems, in particular Opera and other PMS
  • Fluent in reading, writing and spoken English language skills
  • Fluent in reading, writing and spoken Spanish language skills
  • Strong administrative skills
  • Outstanding demonstrated coaching and development skills
Job Responsibility
Job Responsibility
  • Manage a customer through the complete implementation and deployment process of a property management system
  • Develop and maintain a strong supporting relationship with the property through phone calls and emails
  • Ensure all appropriate information is provided, received, and verified for a successful deployment or upgrade of the PM system at property level
  • Develop pre-work for property administrative tasks and configurations to ensure compliance to brand standards for room types, standard and local rate plans
  • Manage the customer relationship through the deployment process to ensure satisfaction
  • Schedule and monitor the completion of the installation
  • Provide updates to vendors when necessary
  • Complete all necessary review of configuration documents and successfully initiate and complete cutover and balancing of inventory for installs, escalating when necessary to the appropriate groups
  • Manage multiple relationships for deployment at the same time
  • Fulltime
Read More
Arrow Right

Project Manager, Production

The Project Manager is responsible for managing project scope for a large-scale ...
Location
Location
United States , Chula Vista
Salary
Salary:
80926.00 - 105204.00 USD / Year
encoreglobal.com Logo
Encore Global
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • BA/BS Degree or equivalent experience
  • 4+ years of technical experience in the Corporate Staging or Broadcast industry
  • 1+ year of Supervisory experience preferred
  • Strong written and oral communication skills
  • Strong Technical Background
  • Strong Client relationship skills
  • Familiarity with budgets and cost control
  • Operational logistics experience
  • Works well under pressure
  • Ability to manage multiple complex job functions within a fast-paced environment
Job Responsibility
Job Responsibility
  • Prepare and communicate technical production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to team members, vendors and venue partners
  • Determine and secure the resources required to successfully complete each project
  • Maintain focus on client needs by attending client meetings, creating and maintaining organized show documentation and responding to client concerns and questions
  • Monitor project scope throughout the event planning process and adjust as necessary to ensure the successful completion of the project
  • Assist sales and operations teams to help determine equipment needs and technical solutions for the project
  • Assist with the creation of technical diagrams when required
  • Review all sales documents to confirm that the equipment and technical positions will meet the client’s needs
  • Develop and maintain strong relationships with clients at all levels of their organization and provide outstanding customer service while focusing on client retention
  • Provide leadership for Associate Project Managers on multi-PM supported events
  • Act as the project leader and onsite contact for the client throughout the event
What we offer
What we offer
  • Comprehensive insurance options
  • Generous PTO
  • Company-matching 401(k)
  • Fulltime
Read More
Arrow Right

Project Manager, Production

The Project Manager is responsible for managing project scope for a large-scale ...
Location
Location
United States , Aurora
Salary
Salary:
74182.00 - 96437.00 USD / Year
encoreglobal.com Logo
Encore Global
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • BA/BS Degree or equivalent experience
  • 4+ years of technical experience in the Corporate Staging or Broadcast industry. Project Management experience preferred
  • 1+ year of Supervisory experience preferred
  • Strong written and oral communication skills
  • Strong Technical Background
  • Strong Client relationship skills
  • Familiarity with budgets and cost control
  • Operational logistics experience
  • Works well under pressure
  • Ability to manage multiple complex job functions within a fast-paced environment
Job Responsibility
Job Responsibility
  • Prepare and communicate technical production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to team members, vendors and venue partners
  • Determine and secure the resources required to successfully complete each project
  • Maintain focus on client needs by attending client meetings, creating and maintaining organized show documentation and responding to client concerns and questions
  • Monitor project scope throughout the event planning process and adjust as necessary to ensure the successful completion of the project
  • Assist sales and operations teams to help determine equipment needs and technical solutions for the project
  • Assist with the creation of technical diagrams when required
  • Review all sales documents to confirm that the equipment and technical positions will meet the client’s needs
  • Develop and maintain strong relationships with clients at all levels of their organization and provide outstanding customer service while focusing on client retention
  • Provide leadership for Associate Project Managers on multi-PM supported events
  • Act as the project leader and onsite contact for the client throughout the event
What we offer
What we offer
  • comprehensive insurance options
  • generous PTO
  • company-matching 401(k)
  • Fulltime
Read More
Arrow Right

Property Administrator

The Property Administrator is responsible for assisting the Property Management ...
Location
Location
United States , Seattle
Salary
Salary:
Not provided
urbanrengroup.com Logo
Urban Renaissance Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years administrative experience
  • Proficient in MS Word and Excel and possess effective business writing skills
  • Associates degree in business management (preferred) or equivalent body of knowledge or experience
  • Commercial Real Estate experience preferred, but not required
  • Must be able to exercise a great deal of discretion, work independently or with little oversight and use independent judgement
  • Possess knowledge of general office policies and administrative procedures and practices
  • Ability to read, write, speak and understand English
  • Physical ability to operate a telephone, computer, 10-key, type minimum of 40 wpm, sit for extended periods of time and occasionally lift/carry up to 40 lbs.
  • Will be expected to manage work-order system
  • entering, tracking, uploading supporting data and following up
Job Responsibility
Job Responsibility
  • Participate as a building staff team member, supporting all of the efforts to achieve Owner and organizational goals
  • Maintain good tenant relations through regular personal contact responding to tenants’ concerns, complaints and questions
  • Responsible for the daily tenant maintenance requests, received through Building Engines, assuring requests are handled in a timely, professional manner
  • Responsible for the coordination and delivery of general tenant and employee communication, through the use of e-mail and Building Engines, communicating scheduled and unscheduled maintenance projects and / or emergencies
  • Assuming responsibility as main contact / first person for answering office phone lines
  • Assist in coordination of special events or operational events at the building
  • Participate in regular building inspections
  • Open office Monday through Friday based on the established office hours, assuring phones are transferred from after-hours answering service
  • Organize, update and maintain specific portfolio files and systems per specific time lines
  • Managing freight reservations, loading dock, and passdown calendars for all tenants and vendors
What we offer
What we offer
  • Comprehensive medical, dental and vision benefits
  • Prescription program
  • Generous paid time off
  • Maternity/Paternity programs
  • Employee assistance program
  • Team events
  • Cafe room for coffee and collaboration
  • Management 1:1s, open forums
  • Workshops and training
  • Personal learning and development
  • Fulltime
Read More
Arrow Right

Property Administrator

The Property Administrator is responsible for assisting the Property Management ...
Location
Location
United States , Seattle
Salary
Salary:
Not provided
urbanrengroup.com Logo
Urban Renaissance Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years administrative experience
  • Proficient in MS Word and Excel and possess effective business writing skills
  • Associates degree in business management (preferred) or equivalent body of knowledge or experience
  • Commercial Real Estate experience preferred, but not required
  • Must be able to exercise a great deal of discretion, work independently or with little oversight and use independent judgement
  • Possess knowledge of general office policies and administrative procedures and practices
  • Ability to read, write, speak and understand English
  • Physical ability to operate a telephone, computer, 10-key, type minimum of 40 wpm, sit for extended periods of time and occasionally lift/carry up to 40 lbs.
  • Will be expected to manage work-order system
  • entering, tracking, uploading supporting data and following up
Job Responsibility
Job Responsibility
  • Participate as a building staff team member, supporting all of the efforts to achieve Owner and organizational goals
  • Maintain good tenant relations through regular personal contact responding to tenants’ concerns, complaints and questions
  • Responsible for the daily tenant maintenance requests, received through Building Engines, assuring requests are handled in a timely, professional manner
  • Responsible for the coordination and delivery of general tenant and employee communication, through the use of e-mail and Building Engines, communicating scheduled and unscheduled maintenance projects and / or emergencies
  • Assuming responsibility as main contact / first person for answering office phone lines
  • Assist in coordination of special events or operational events at the building
  • Participate in regular building inspections
  • Open office Monday through Friday based on the established office hours, assuring phones are transferred from after-hours answering service
  • Organize, update and maintain specific portfolio files and systems per specific time lines
  • Assure renewing Certificate of Insurance certificates are accurate and up loaded into portfolio electric files and Building Engines based on established process and procedures, with in specified time lines
What we offer
What we offer
  • Comprehensive medical, dental, and vision benefits
  • Prescription program
  • Generous paid time off
  • Paid Family Leave Program
  • Employee assistance program
  • Team events
  • Management 1:1s and open forums
  • Workshops and training
  • Personal learning and development
  • Business association sponsorships
  • Fulltime
Read More
Arrow Right