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Property Assistant

14forty.co.uk Logo

14forty

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Location:
United Kingdom , London

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Category:
Real Estate

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Contract Type:
Employment contract

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Salary:

39000.00 GBP / Year
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Job Description:

We have a wonderful opportunity for a Property Assistant to join our vibrant and dynamic team at one of Rapport's prestigious client sites in the City of London. The individual will provide comprehensive administrative and operational support, ensuring compliance, customer satisfaction, and high standards of service delivery. The role works closely with the client - Property Management (PM) team, Technical Services Managers (TSMs), and on-site teams to maintain building standards, support occupiers, and uphold health and safety requirements. The client's portfolio covers a range of offices and retail estate in the heart of the City of London.

Job Responsibility:

  • Manage site administration and customer meetings, producing records and sharing updates
  • Oversee locker/cycle allocations and maintain high standards in signage and communal areas
  • Deliver quarterly occupier presentations and provide customer support on digital platforms
  • Keep kitchens/tea points stocked and monitor Helpdesk performance, escalating issues
  • Process access/work permits within 24 hours and arrange/host contractor visits
  • Hold structured bi-weekly reviews with the M&E provider
  • Monitor Health & Safety compliance, escalate risks, and report incidents immediately
  • Complete monthly inspections of vacant units and review emergency procedures
  • Maintain compliance documentation and Records for Buildings
  • Work with building, fabric, and engineering teams to maintain standards and accurate records
  • Support engineering compliance, audits, and statutory requirements
  • Assist with energy data reporting and attend monthly M&E performance meetings

Requirements:

  • At least one year of administrative experience in a similar role
  • Strong organisational and administrative skills with attention to detail
  • Knowledge of health and safety compliance and building management processes advantageous
  • Ability to work collaboratively with key stakeholders
  • Excellent communication and interpersonal skills for customer engagement
  • Intermediate level in Microsoft Office and Excel
  • Be enthusiastic with integrity, a can-do attitude, and great attention to detail
  • Possess passion about delivering great service and taking responsibility for the contribution to the team
  • Demonstrate an excellent command of the English language, both in verbal and written communication
What we offer:
  • Exclusive travel and grocery discounts
  • Life assurance and cash rewards
  • Contributory pension scheme
  • Wellness programs
  • Employee Assistance Program
  • Digital GP services
  • Learning and development opportunities
  • WOW Awards for peer recognition
  • One paid day off annually to support a cause

Additional Information:

Job Posted:
March 22, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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