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Randstad Logo Randstad · Office Administration

Property Administrator

Canada, Pointe-Claire 30.00 CAD / Hour · Job Posted May 12, 2026
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Job Description

We are seeking a detail-oriented Property Administrator for our client in Pointe Claire to serve as the backbone of our management team. This is a part time permanent role. In this role, you will bridge the gap between high-level operations and daily tenant needs, ensuring our portfolio runs like a well-oiled machine. If you thrive on variety—from managing vendor contracts to streamlining financial reporting.

Job Responsibility

  • To communicate all concerns from co-owners or any issues regarding the management of the office, to the President in a timely fashion
  • To agree not to perform tasks or personal assignments for condominium owners/renters during work hours
  • To contact suppliers and contractors as needed and coordinate their activities while ensuring minimum inconvenience to all co-owners
  • To ensure the safety and security of the property and report any issues to the President
  • To respond to all questions pertaining to co-owners
  • Record your daily attendance and absences on a monthly time sheet
  • Responsible for all bookkeeping duties including and not limited to, using the computer program Condo Manager
  • Preparation of letters to co-owners for new condo fees (including letters to non-resident co-owners)
  • Maintaining accurate records of all condominium-related activities
  • Preparation of tax receipt forms for co-owners
  • Preparation of a report for petty cash receipts as required
  • Pay, record, and file all incidentals to be billed. (fobs, parking, etc.)
  • Pay, record, and file all invoices
  • Be responsible for the entering and monitoring of the Fob and the Interphone systems
  • Employee payroll and paying of the DAS (deductions at source)
  • Banking transactions/deposits
  • Assist in budgeting process & financial reporting with the Finance Committee
  • Overseeing collection of condo fees from co-owners via direct withdrawal using Condo Manager on the 1st of every month
  • Prepare a monthly report for the Finance Committee of all monthly disbursements (expenses) and payroll
  • Keep and up-to-date Excel file of all co-owners, using the established template
  • Receipt of mail and emails
  • Drafting of letters (and translating) for co-owners regarding projects or notices at the request of the Board of Directors
  • Documents required by notaries for sales, mortgages, etc. (bill for them)
  • Frequent emails or notes of information to the Board of Directors on the property's status and any on-going issues
  • Memos or notes for staff
  • Bulletin - translating, emailing, photocopying and distribution to each door without email accessibility
  • Posting of all notices to co-owners
  • Communicate complaints to the Board of Directors
  • Use of Cyber Impact program for communication to co-owners
  • Communicate with all Realtors regarding property sales
  • Complete an annual evaluation of all files. Three years of all files to be kept in the main office and the rest to be archived in boxes in the basement for seven years
  • All filing must be done on a regular basis
  • And any other projects assigned by the Board of Directors, (eg, Maintenance Manual)
  • Annual General Meeting documentation

Requirements

  • Bilingual English and French (spoken and written)
  • English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
  • Able to be self-motivated and work effectively without constant supervision
  • Communication skills
  • Organizational skills
  • Time management skills
  • Interpersonal skills
  • Excel and Word skills (Microsoft Office)
  • Condo Manager
  • Cyber Impact

What we offer

  • 2 weeks vacation
  • Parking on site
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