Property Administrator Job at Randstad (Pointe-Claire)

Property Administrator

Randstad

Location:
Canada , Pointe-Claire

Category:
Office Administration

Contract Type:
Not provided

Salary:

30.00 CAD / Hour

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Job Description:

We are seeking a detail-oriented Property Administrator for our client in Pointe Claire to serve as the backbone of our management team. This is a part time permanent role. In this role, you will bridge the gap between high-level operations and daily tenant needs, ensuring our portfolio runs like a well-oiled machine. If you thrive on variety—from managing vendor contracts to streamlining financial reporting.

Job Responsibility:

To communicate all concerns from co-owners or any issues regarding the management of the office, to the President in a timely fashion
To agree not to perform tasks or personal assignments for condominium owners/renters during work hours
To contact suppliers and contractors as needed and coordinate their activities while ensuring minimum inconvenience to all co-owners
To ensure the safety and security of the property and report any issues to the President
To respond to all questions pertaining to co-owners
Record your daily attendance and absences on a monthly time sheet
Responsible for all bookkeeping duties including and not limited to, using the computer program Condo Manager
Preparation of letters to co-owners for new condo fees (including letters to non-resident co-owners)
Maintaining accurate records of all condominium-related activities
Preparation of tax receipt forms for co-owners
Preparation of a report for petty cash receipts as required
Pay, record, and file all incidentals to be billed. (fobs, parking, etc.)
Pay, record, and file all invoices
Be responsible for the entering and monitoring of the Fob and the Interphone systems
Employee payroll and paying of the DAS (deductions at source)
Banking transactions/deposits
Assist in budgeting process & financial reporting with the Finance Committee
Overseeing collection of condo fees from co-owners via direct withdrawal using Condo Manager on the 1st of every month
Prepare a monthly report for the Finance Committee of all monthly disbursements (expenses) and payroll
Keep and up-to-date Excel file of all co-owners, using the established template
Receipt of mail and emails
Drafting of letters (and translating) for co-owners regarding projects or notices at the request of the Board of Directors
Documents required by notaries for sales, mortgages, etc. (bill for them)
Frequent emails or notes of information to the Board of Directors on the property's status and any on-going issues
Memos or notes for staff
Bulletin - translating, emailing, photocopying and distribution to each door without email accessibility
Posting of all notices to co-owners
Communicate complaints to the Board of Directors
Use of Cyber Impact program for communication to co-owners
Communicate with all Realtors regarding property sales
Complete an annual evaluation of all files. Three years of all files to be kept in the main office and the rest to be archived in boxes in the basement for seven years
All filing must be done on a regular basis
And any other projects assigned by the Board of Directors, (eg, Maintenance Manual)
Annual General Meeting documentation

Requirements:

Bilingual English and French (spoken and written)
English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
Able to be self-motivated and work effectively without constant supervision
Communication skills
Organizational skills
Time management skills
Interpersonal skills
Excel and Word skills (Microsoft Office)
Condo Manager
Cyber Impact

What we offer:

2 weeks vacation
Parking on site

Additional Information:

Job Posted:
May 12, 2026

Employment Type:

Parttime

Work Type:

On-site work

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