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Property Administrator

https://www.office-angels.com Logo

Office Angels

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Location:
United Kingdom , Farnham

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Category:

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Contract Type:
Employment contract

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Salary:

25000.00 - 30000.00 GBP / Year

Job Description:

An administrator for our North Hampshire office based in Farnham, the candidate will be an excellent team player with solid organisational and communication skills, both verbal and written. They will demonstrate the ability to work under pressure, a willingness to learn and an excellent telephone manner. The candidate will have previous experience of working in a fast-paced environment and be able to provide a high level of service to clients. Self-motivated with the ability to demonstrate reliability and flexibility is essential, as well as being comfortable and capable of working as part of a team. This role involves supporting the sales team and includes day-to-day contact with our clients and potential buyers, matching buyers to properties and booking viewings.

Job Responsibility:

  • Registration of new vendors and buyers
  • Preparation of property brochures and window cards
  • Coordinate marketing and advertising locally
  • Management of the KYC and anti-money laundering processes
  • Establish and maintain trusted relationships with clients
  • Management of the invoicing process
  • Liaising with the Farnham team
  • Liaising with potential buyers and vendors
  • Maintaining client files and the Residential client database
  • Implement strategies for continuous improvement of business processes
  • Any other ad-hoc administrative duties
  • Encourage SPF mortgage referrals
  • Raising purchase order numbers for office supplies/services
  • Expenses claims for the team

Requirements:

  • Previous experience in a fast-paced environment
  • Excellent organisational and communication skills
  • Ability to work under pressure
  • Willingness to learn
  • Excellent telephone manner
  • Self-motivated
  • Reliable and flexible
  • Comfortable working as part of a team
  • Ability to prioritise and co-ordinate tasks efficiently
  • Demonstratable experience of supporting a team of professional fee earners
  • Excellent IT skills (Word, Excel, MS Outlook)
  • Experience of using KYC systems or similar
  • Strong communicator, both verbally and in writing
  • Experience of customer service
  • Ability to establish and maintain effective working relationships with colleagues at all levels
  • Punctual and flexible in relation to working hours and duties
  • Prior experience of interpreting policies and procedures associated with AML regulations
  • Experience of undertaking client due diligence, including completing independent searches and sanction checks
  • Proactive approach to administration
  • Accurate and exceptional attention to detail
  • Understands and appreciates the importance of using discretion when dealing with sensitive information
  • An interest in working real estate/estate agency environment
What we offer:
  • 25 days annual leave + public holidays
  • Option of purchasing up to 5 additional days via flex benefits
  • Health screening
  • Gym discounts
  • Wellbeing support
  • Volunteering opportunities
  • Cycle to work scheme
  • Eye care voucher
  • Travel & retail discounts
  • Travel insurance
  • Concierge service
  • Kids pass
  • Open fairways golf card
  • Great company culture and social events
  • Pension
  • Life assurance at 8 x basic salary
  • Group income protection
  • Interest free season ticket loan
  • Bonus scheme
  • Share incentive plan
  • Financial and mortgage advice

Additional Information:

Job Posted:
April 30, 2025

Work Type:
On-site work
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