Property Administrator Job at Robert Half (Richmond)

New

Property Administrator

We are looking for a detail-oriented Property Administrator to support daily pro...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of administrative experience, preferably in property management or a related office setting
Strong communication skills with the ability to interact effectively with tenants and internal team members
Prior experience managing administrative processes such as recordkeeping, correspondence, and service request tracking
Working knowledge of Microsoft Office, including intermediate Excel skills for updating existing spreadsheets and tracking information
Experience with invoice coding or accounts-related administrative support is highly preferred
Familiarity with property management environments, including residential or commercial settings, is an advantage
Experience using Yardi software is preferred
Ability to work onsite Monday through Friday in Irvine, California in a detail-oriented business environment

Job Responsibility

Coordinate day-to-day administrative activities for the property management office and maintain organized records, files, and correspondence
Track incoming work orders, update their status, and help ensure service requests are routed and followed through in a timely manner
Serve as a point of contact for tenants by responding to routine questions and relaying information clearly and professionally
Assist with invoice processing, including coding support and maintaining accurate payment-related documentation when needed
Prepare, update, and maintain reports, logs, and spreadsheets using Microsoft Office tools, especially Excel
Support the property management team with general office tasks, scheduling, and operational follow-up to keep daily activities running smoothly
Help maintain accurate property and administrative data within relevant systems, including Yardi when applicable

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

New

Property Administrator

We are looking for a Property Administrator to support the day-to-day operations...

Location

United States , Orlando

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience with Yardi is strongly preferred
Prior experience in property administration, commercial property management, or a closely related administrative role
Proficiency with Microsoft Excel and Microsoft Word for reporting, tracking, and general documentation
Experience handling invoice coding, vendor coordination, and work order follow-up in an office environment
Strong communication skills with the ability to interact professionally with tenants, vendors, and internal teams
Excellent organizational skills and attention to detail when managing multiple requests and deadlines
Ability to work in a permanent role and adapt to changing priorities in a busy property management setting
Background supporting commercial properties is preferred

Job Responsibility

Manage daily administrative activities that support commercial property operations and maintain accurate office documentation
Review, enter, and track invoices to help ensure timely and accurate coding for payment processing
Serve as a point of contact for tenant inquiries and provide prompt, thorough follow-up on service-related concerns
Monitor work order activity from intake through completion and coordinate updates with tenants and internal stakeholders
Communicate with approximately 20 to 25 vendors to schedule services, confirm scope, and support timely resolution of property needs
Maintain organized records related to tenant requests, vendor activity, invoices, and general property administration
Assist with clerical tasks such as preparing correspondence, updating reports, and supporting routine office workflows
Use property management and office software to keep information current and support efficient day-to-day operations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Property Administrator

We are looking for a Property Administrator to support day-to-day property opera...

Location

United States , Nashua

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in property management, property administration, or leasing support within residential or commercial environments
Working knowledge of leasing processes, tenant documentation, and general property operations
Experience using Yardi Software for data entry, record maintenance, or property administration tasks
Strong organizational skills with the ability to manage multiple priorities and maintain detailed, accurate records
Effective written and verbal communication skills for interacting with tenants, vendors, and internal stakeholders
Proficiency with standard office software and administrative systems used in a property management setting
Ability to work independently, exercise sound judgment, and provide consistent follow-through on assigned tasks

Job Responsibility

Coordinate daily administrative activities for assigned residential and commercial properties, ensuring records, correspondence, and operational documents remain accurate and up to date
Assist with leasing activities by preparing documentation, responding to prospective tenant inquiries, and supporting application and move-in processes
Maintain tenant files, lease agreements, and property-related reports while helping ensure compliance with established procedures and deadlines
Serve as a point of contact for residents, tenants, vendors, and internal teams by addressing routine questions and directing issues to the appropriate parties
Track maintenance requests and vendor services, following up on work status to help support timely resolution and smooth property operations
Enter and update property, lease, and tenant information in Yardi Software and other management tools with a high level of accuracy
Support rent roll updates, invoice processing, and general billing coordination in partnership with property management and accounting teams
Prepare routine reports, occupancy updates, and leasing summaries to help leadership monitor property performance and administrative activity

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Property Administrator

We are looking for a detail-oriented Property Administrator to support day-to-da...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in property management administration, leasing support, or a related office-based role
Working knowledge of lease documentation, renewals, and general tenant record management
Ability to handle paper and electronic filing with strong organizational skills
Familiarity with accounts payable coordination and processing documents for approval
Proficiency in data entry and maintaining accurate property records, including rent roll updates
Experience using property management software such as Yardi is preferred
Strong communication skills with the ability to assist tenants and respond to maintenance calls professionally

Job Responsibility

Prepare and process lease documents and renewal agreements while maintaining accuracy across tenant records
Organize, maintain, and retrieve property files so documentation remains complete, current, and easy to access
Collect invoices and other payable items, confirm supporting details, and route them for appropriate review and approval
Update rent roll information regularly to reflect current leasing activity, tenant changes, and occupancy details
Respond to incoming maintenance-related inquiries and direct service requests to the appropriate parties for follow-up
Enter and maintain property data in internal systems with a high level of accuracy and attention to detail
Provide administrative support to property management activities involving both residential and commercial assets as needed

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Property Administrator

We are looking for a Property Administrator to support day-to-day workplace oper...

Location

United States , Playa Vista

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in an administrative, reception, workplace, or property support role
Demonstrated ability to perform receptionist duties in a customer-focused manner
Strong verbal and written communication skills with the ability to interact effectively with visitors, staff, and vendors
Solid organizational skills and the ability to manage multiple priorities in a fast-paced office setting
Proficiency with standard office software and comfort maintaining accurate records and correspondence
Reliable problem-solving skills with a proactive approach to handling routine workplace issues
Detail-oriented demeanor, dependable attendance, and a high level of discretion when handling day-to-day office matters

Job Responsibility

Welcome guests, employees, and service providers while managing front-desk activity with care and attention to detail
Coordinate daily office and workplace support tasks to help ensure the site remains organized, functional, and visitor-ready
Respond to general inquiries by phone, email, and in person, directing requests to the appropriate internal teams when needed
Maintain administrative records, workplace logs, and service documentation in an accurate and timely manner
Assist with scheduling building-related services, deliveries, meetings, and vendor visits to support smooth site operations
Monitor office supplies and shared workplace resources, placing orders or escalating needs to avoid interruptions
Support facilities or property-related processes, including follow-up on service requests and status updates for routine issues
Help implement workplace procedures and administrative updates as assigned, including changes tied to internal tools or operational processes

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Property Administrator

We are looking for a detail-oriented Property Administrator to support day-to-da...

Location

United States , San Jose

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting property management operations in a residential, commercial, or mixed-property environment
Background in leasing coordination or tenant-facing administrative work
Working knowledge of property management practices, lease documentation, and day-to-day site administration
Proficiency with Yardi software for recordkeeping, reporting, or lease administration
Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation
Effective written and verbal communication skills for interacting with tenants, vendors, and internal stakeholders
Ability to work independently in a fast-paced Contract role while maintaining professionalism and attention to detail

Job Responsibility

Oversee administrative activities for assigned properties, ensuring leases, tenant files, and operational records remain accurate and up to date
Coordinate leasing support by preparing documentation, responding to prospective tenant inquiries, and assisting with move-in and renewal processes
Serve as a point of contact for residents, tenants, vendors, and internal teams to resolve routine property-related matters efficiently
Maintain rent rolls, work order tracking, and property reports while monitoring deadlines and compliance requirements
Support both residential and commercial property operations by helping manage service requests, inspections, and vendor scheduling
Use Yardi software to enter data, generate reports, track lease information, and maintain organized property management records
Assist with occupancy, billing, and general office functions that contribute to smooth daily property performance

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Property Administrator

We are looking for a Property Administrator to support day-to-day property opera...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting property management, leasing, or administrative operations within residential, commercial, or mixed-use environments
Working knowledge of affordable housing programs and compliance standards, including LIHTC, HUD, and tax credit documentation
Familiarity with supportive housing recertification processes and occupancy-related recordkeeping
Hands-on experience using property management software such as Yardi, OneSite, or similar systems
Strong organizational skills with the ability to manage multiple deadlines, maintain accurate files, and follow detailed procedures
Clear written and verbal communication skills for interacting professionally with residents, applicants, and staff
Ability to work effectively in a fast-paced setting while maintaining discretion and attention to detail

Job Responsibility

Coordinate daily administrative activities for property operations, including maintaining files, preparing correspondence, and supporting office workflow for residential and commercial properties
Assist with leasing activity by responding to inquiries, scheduling tours, preparing application materials, and guiding applicants through the move-in process
Maintain accurate tenant and property records within platforms such as Yardi and OneSite, ensuring documentation is current and easily accessible
Support compliance-related processes for affordable housing programs, including LIHTC, HUD, tax credit, and supportive housing recertification requirements
Help monitor resident certifications, renewals, and occupancy documentation to promote timely processing and adherence to program standards
Serve as a point of contact for residents, applicants, vendors, and internal teams by addressing questions and routing issues for resolution
Prepare routine reports, track leasing and occupancy data, and assist with audits or file reviews as needed by property management leadership
Contribute to smooth property administration across senior housing and affordable housing communities by helping organize recertification timelines and operational follow-up

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Property Administrator

Our client is seeking a detail-oriented and organized Property Administrator to ...

Location

United States , Herndon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior property management experience required
experience with HOA or community associations is highly preferred
Strong proficiency in Microsoft Office Suite
Excellent written and verbal communication skills
Must have reliable transportation
Able to work independently in a fast-paced environment
Strong attention to detail
Highly effective using Microsoft Office Suite

Job Responsibility

Provide administrative support to property managers and on-site teams, including scheduling, document management, and correspondence
Respond to tenant inquiries and service requests in a professional and timely manner
Maintain lease files, tenant records, insurance certificates, and other property documentation
Assist with lease administration, renewals, move-ins, and move-outs
Coordinate maintenance requests and communicate with vendors regarding work orders and service updates
Support invoice processing, expense tracking, and general accounting administration
Prepare reports, update databases, and ensure records are accurate and current
Help ensure compliance with property policies, procedures, and deadlines

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

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