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Property Administrator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Weehawken Township, NJ

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Category:
Real Estate

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This long-term contract position involves supporting the Community Manager to ensure seamless operations for a large waterfront condominium community. The ideal candidate will bring excellent organizational abilities, strong customer service skills, and the capacity to efficiently handle a variety of administrative tasks in a fast-paced environment.

Job Responsibility:

  • Maintain and update resident directories, parking lists, storage inventories, and other records using Building Link and similar platforms
  • Oversee Building Link system tasks such as managing work orders, approving amenity requests, and ensuring accurate system updates
  • Provide support for accounts receivable and payable processes by assisting residents with billing inquiries, processing payments, and coordinating with accounting staff
  • Schedule and coordinate move-ins, move-outs, deliveries, vendor appointments, and other activities, ensuring compliance with building procedures
  • Draft and distribute resident communications, including newsletters, notices, and meeting reminders, while preparing minutes for board workshops and open meetings
  • Assist with construction, renovation, and administrative projects in collaboration with the Community Manager
  • Reconcile petty cash, update manuals, and manage administrative reports such as arrears and financial documents on a monthly basis
  • Ensure vendor compliance by reviewing and securing Certificates of Insurance (COIs) for building access
  • Support the preparation of lender and purchaser documentation through platforms like CondoCerts
  • Coordinate elevator reservations and other logistical tasks to facilitate smooth building operations

Requirements:

  • Proven experience in property management or residential property administration
  • Proficiency in using BuildingLink or similar property management software
  • Strong organizational skills and attention to detail to manage multiple priorities effectively
  • Excellent communication abilities, both written and verbal, for interactions with residents and vendors
  • Ability to handle confidential information with professionalism and discretion
  • Familiarity with accounts receivable and payable processes
  • Competence in coordinating schedules, logistics, and vendor access
  • Service-oriented mindset with a focus on resident satisfaction and operational efficiency
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 01, 2026

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