Property Administrator Job at Robert Half (Weehawken Township, NJ)

Job Description

This long-term contract position involves supporting the Community Manager to ensure seamless operations for a large waterfront condominium community. The ideal candidate will bring excellent organizational abilities, strong customer service skills, and the capacity to efficiently handle a variety of administrative tasks in a fast-paced environment.

Job Responsibility

Maintain and update resident directories, parking lists, storage inventories, and other records using Building Link and similar platforms
Oversee Building Link system tasks such as managing work orders, approving amenity requests, and ensuring accurate system updates
Provide support for accounts receivable and payable processes by assisting residents with billing inquiries, processing payments, and coordinating with accounting staff
Schedule and coordinate move-ins, move-outs, deliveries, vendor appointments, and other activities, ensuring compliance with building procedures
Draft and distribute resident communications, including newsletters, notices, and meeting reminders, while preparing minutes for board workshops and open meetings
Assist with construction, renovation, and administrative projects in collaboration with the Community Manager
Reconcile petty cash, update manuals, and manage administrative reports such as arrears and financial documents on a monthly basis
Ensure vendor compliance by reviewing and securing Certificates of Insurance (COIs) for building access
Support the preparation of lender and purchaser documentation through platforms like CondoCerts
Coordinate elevator reservations and other logistical tasks to facilitate smooth building operations

Requirements

Proven experience in property management or residential property administration
Proficiency in using BuildingLink or similar property management software
Strong organizational skills and attention to detail to manage multiple priorities effectively
Excellent communication abilities, both written and verbal, for interactions with residents and vendors
Ability to handle confidential information with professionalism and discretion
Familiarity with accounts receivable and payable processes
Competence in coordinating schedules, logistics, and vendor access
Service-oriented mindset with a focus on resident satisfaction and operational efficiency

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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