Property Administrator Job at Robert Half (Santa Barbara)

Property Administrator

Robert Half

Location:
United States , Santa Barbara

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a Property Administrator to support daily administrative and bookkeeping operations for commercial and residential properties in Santa Barbara, California. This Long-term Contract position is ideal for someone who enjoys balancing tenant support, financial coordination, and office administration in a fast-paced property management environment. The role will partner closely with property supervisors to keep records organized, communications timely, and property-related processes running smoothly.

Job Responsibility:

Organize meetings for property leadership, prepare discussion materials in advance, and document key decisions and action items during each session
Provide day-to-day administrative support to property supervisors, including gathering information, completing research tasks, and assisting with special projects
Manage incoming calls for supervisors by identifying the nature of each request, addressing routine matters when appropriate, and forwarding complete messages for follow-up
Build positive working relationships with tenants, residents, vendors, and internal staff by delivering responsive and attentive customer service
Partner with property supervisors to address resident and tenant concerns, helping resolve complaints and disputes in a timely and effective manner
Process accounts payable transactions for commercial properties and help investigate payment issues, collections questions, and security deposit discrepancies
Monitor property safety program activity across assigned sites and help maintain accurate tracking and follow-up documentation
Compile, confirm, and distribute recurring reports, while also supporting tenant statement mailings, miscellaneous billing, lease documentation, and tenant account setup
Maintain organized property files, update commercial tenant database records, and assist with owner correspondence, operational reference materials, and internal meeting support activities

Requirements:

At least 1 year of experience in property administration, bookkeeping, office coordination, or a related support role
Working knowledge of bookkeeping principles, including accounts payable, accounts receivable, and bank reconciliation processes
Experience using QuickBooks to enter, track, and review financial information accurately
Strong organizational skills with the ability to manage multiple assignments, deadlines, and follow-up tasks
Clear written and verbal communication skills for interacting with tenants, vendors, supervisors, and clients
Ability to research discrepancies, resolve routine financial or administrative issues, and maintain accurate records
Proficiency with standard office software and confidence handling reports, correspondence, and document management

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
May 15, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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