Property Administrator Job at Robert Half (Ashburn)

New

Property Administrator

Our client is seeking a detail-oriented and organized Property Administrator to ...

Location

United States , Herndon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior property management experience required
experience with HOA or community associations is highly preferred
Strong proficiency in Microsoft Office Suite
Excellent written and verbal communication skills
Must have reliable transportation
Able to work independently in a fast-paced environment
Strong attention to detail
Highly effective using Microsoft Office Suite

Job Responsibility

Provide administrative support to property managers and on-site teams, including scheduling, document management, and correspondence
Respond to tenant inquiries and service requests in a professional and timely manner
Maintain lease files, tenant records, insurance certificates, and other property documentation
Assist with lease administration, renewals, move-ins, and move-outs
Coordinate maintenance requests and communicate with vendors regarding work orders and service updates
Support invoice processing, expense tracking, and general accounting administration
Prepare reports, update databases, and ensure records are accurate and current
Help ensure compliance with property policies, procedures, and deadlines

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

New

Property Administrator

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of administrative experience in property management or real estate preferred
Strong organizational and recordkeeping skills
Proficiency in Microsoft Office
property software experience a plus
Effective communication and customer service skills
Ability to handle confidential information professionally

Job Responsibility

Maintain lease files, contracts, and tenant documentation
Support billing, rent rolls, and accounts coordination
Respond to tenant inquiries and service requests
Assist with vendor setup and invoice processing
Prepare reports and support property management staff

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Property Administrator

We are looking for a Property Administrator to support daily workplace and front...

Location

United States , Playa Vista

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in property administration, office coordination, reception, or a similar support role
Demonstrated ability to perform receptionist duties with professionalism and strong customer service skills
Strong verbal and written communication skills with the ability to interact effectively with visitors, tenants, and internal teams
Solid organizational skills and attention to detail in handling records, schedules, and multiple priorities
Comfortable using standard office software and administrative tools to manage daily tasks efficiently
Ability to work independently while also collaborating effectively in a workplace support environment
Reliable problem-solving skills and the ability to respond calmly in a fast-paced setting

Job Responsibility

Welcome visitors, tenants, and vendors professionally while managing front desk activities and directing inquiries to the appropriate contacts
Coordinate day-to-day administrative support for property operations, helping maintain an organized and efficient workplace environment
Assist with scheduling, meeting room coordination, and general office logistics to support staff and building activities
Respond to routine tenant and workplace requests promptly, escalating issues when needed to ensure timely follow-up
Maintain accurate records, track service requests, and support documentation related to property administration activities
Help oversee vendor visits, deliveries, and building access procedures in alignment with site protocols
Support workplace experience efforts by helping create a clean, functional, and service-oriented environment for occupants
Perform general receptionist and clerical duties such as answering phones, managing correspondence, and handling administrative tasks as assigned

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Property Administrator

We are looking for a detail-oriented Property Administrator to support daily com...

Location

United States , Ashburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of office experience, including prior exposure to property management or residential community administration
Practical knowledge of property management processes, preferably within residential, HOA, or similar community-based environments
Strong proficiency with Microsoft Office Suite and the ability to learn and use office systems efficiently
Excellent verbal and written communication skills with a detail-oriented approach to resident, tenant, and board interactions
Strong organizational skills with the ability to manage documents, data entry, and multiple priorities accurately
Ability to handle maintenance-related administrative tasks and coordinate effectively with vendors or internal teams
Comfortable working independently while also supporting leadership and collaborating with a variety of stakeholders.

Job Responsibility

Support the General Manager by carrying out administrative tasks aligned with board direction and established management guidelines
Conduct routine site walkthroughs to observe property conditions and help ensure community standards, rules, and compliance expectations are maintained
Serve as a front-line point of contact for tenants, residents, homeowners, board members, contractors, and service providers, delivering clear and timely communication
Coordinate the issuance of community access items such as pool credentials, parking permits, and keys or entry devices as needed
Manage incoming mail and package activity by receiving, organizing, recording, and distributing items accurately
Maintain databases and office records by entering updated information, organizing files, and tracking important documents
Assist with maintenance coordination by logging service requests, monitoring work orders, and following up on completion status
Contribute to additional property or administrative projects as assigned to support smooth day-to-day operations.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Property Administrator

We are seeking a detail-oriented Property Administrator to support the daily ope...

Location

United States , Herndon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior property management experience required
experience with HOA or community associations is highly preferred
Strong proficiency in Microsoft Office Suite
Excellent written and verbal communication skills
Must have reliable transportation
Able to work independently in a fast-paced environment
Strong attention to detail
Highly effective using Microsoft Office Suite

Job Responsibility

Provide administrative support to property management staff
Respond to tenant inquiries and service requests in a timely manner
Maintain lease files, tenant records, and property documentation
Assist with rent rolls, invoices, purchase orders, and accounts payable tracking
Coordinate vendor services, work orders, and maintenance scheduling
Prepare reports, correspondence, and notices for tenants and ownership
Support move-ins, move-outs, and lease renewal processes
Monitor office supplies and general property office operations
Ensure compliance with company policies and property procedures

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

New

Property Administrator

We are looking for a Property Administrator to support leasing activities and re...

Location

United States , Rochester Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in leasing, residential property management, or a closely related field
Working knowledge of leasing practices, resident relations, and property administration processes
Strong verbal and written communication skills with the ability to interact professionally with residents, applicants, and external partners
Proficiency with property management systems or similar software
experience with Entrata is preferred
Solid organizational skills with attention to detail in filing, recordkeeping, and document management
Ability to manage multiple responsibilities in a fast-paced environment and begin contributing with limited ramp-up time
A proactive, dependable approach and interest in growing within the organization

Job Responsibility

Manage the leasing process from initial inquiry through move-in, including unit presentations, application follow-up, and applicant communication
Assist current and prospective residents by answering questions, resolving routine concerns, and providing attentive day-to-day customer support
Maintain accurate property files, lease documents, and supporting records to ensure organized and compliant administration
Coordinate communication and documentation with multiple housing authorities to support resident eligibility and program requirements
Contribute to occupancy and outreach efforts by helping promote available units and supporting property marketing initiatives
Use property management technology and leasing platforms to update resident information, track activity, and maintain reliable records
Partner with on-site staff to support smooth office operations and respond quickly to leasing and administrative priorities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Property Administrator

We are seeking a detail-oriented and organized Property Administrator to support...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
bachelor’s degree preferred
2+ years of administrative experience in property management, real estate, or a related field
Experience with lease documentation and property management systems preferred
Proficiency in Microsoft Office (Excel, Word, Outlook)
Strong attention to detail and organizational skills
Excellent communication and customer service abilities

Job Responsibility

Maintain and organize lease agreements, tenant files, and property documentation
Assist with lease administration, including renewals, amendments, and expirations
Track rent payments, process invoices, and support accounts payable/receivable activities
Prepare and maintain financial reports, budgets, and property performance metrics
Serve as a point of contact for tenants, handling inquiries and coordinating resolutions
Assist with tenant onboarding/offboarding, including move-in/move-out processes
Coordinate vendor services and track contracts, insurance certificates, and compliance documentation
Maintain property management systems and databases (e.g., Yardi, MRI, AppFolio)
Support property managers with reporting, correspondence, and administrative tasks
Ensure all records are accurate, up-to-date, and compliant with company standards

What we offer

Medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Property Administrator

Robert Half is working is working with a small Property Management company in Sa...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative, front desk, or office support experience
Property management or real estate experience preferred
Strong customer service and communication skills
Proficiency in Microsoft Office Suite and property management software
Excellent organizational skills with strong attention to detail
Ability to multitask and prioritize responsibilities effectively
Professional demeanor and problem-solving mindset

Job Responsibility

Greet tenants, clients, vendors, and visitors in a professional and welcoming manner
Answer and direct incoming phone calls, emails, and inquiries efficiently
Maintain front desk operations and ensure smooth day-to-day office functionality
Support property managers with administrative tasks, reports, and documentation
Process tenant applications, lease agreements, notices, and correspondence
Coordinate maintenance requests and communicate updates with tenants and vendors
Manage office supplies, filing systems, and recordkeeping for multiple properties
Schedule appointments, meetings, and property inspections as needed
Assist with rent collection tracking, invoices, and vendor payments
Ensure confidentiality and accuracy in handling tenant and company information

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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