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Property Administrator

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Robert Half

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Location:
United States , Napa

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a Property Administrator to support housing operations for a non-profit organization in Napa, California. This Long-term Contract position focuses on resident intake, occupancy coordination, compliance administration, and day-to-day property support. The ideal candidate will bring strong knowledge of affordable housing programs, stay organized in a fast-paced environment, and provide attentive service to applicants and residents alike.

Job Responsibility:

  • Evaluate housing applications to confirm eligibility, manage applicant waitlists, and coordinate unit tours for prospective residents
  • Process incoming residents in accordance with established affordable housing and property program requirements while maintaining accurate and orderly files
  • Prepare lease documentation, explain occupancy terms to new residents, and complete all related move-in paperwork thoroughly and on time
  • Conduct regular inspections of the property each day to maintain management visibility and monitor overall curb appeal and community conditions
  • Track vacant unit readiness by following up with maintenance teams and vendors, and review turnover progress daily to help reduce downtime
  • Minimize vacancy exposure by advancing multiple applicants with relevant experience when notice to vacate is received from current residents
  • Distribute rental charges, collect rent payments and security deposits, and forward required documentation to the accounting team
  • Partner with accounting staff on tenant status updates and complete recurring weekly, monthly, and compliance reporting, including annual resident recertifications
  • Participate in required training programs, including occasional sessions that may involve overnight travel

Requirements:

  • Experience administering affordable housing programs, including HUD and Low Income Tax Credit Housing regulations
  • Knowledge of applicant screening, lease administration, recertifications, and occupancy documentation within a residential property setting
  • Ability to maintain organized records, manage waitlists, and handle multiple open tasks with strong attention to detail
  • Comfortable walking the property regularly and monitoring unit turnover activity in collaboration with vendors and maintenance staff
  • Strong communication and customer service skills when working with applicants, residents, and internal teams
  • Proficiency in rent collection support, deposit handling, and coordination with accounting or finance personnel
  • Ability to follow compliance guidelines, meet reporting deadlines, and work independently in a structured environment
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 11, 2026

Work Type:
On-site work
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