Property Administrator Job at Robert Half (Napa)

Property Administrator

We are looking for a detail-oriented Property Administrator to support day-to-da...

Location

United States , San Jose

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting property management operations in a residential, commercial, or mixed-property environment
Background in leasing coordination or tenant-facing administrative work
Working knowledge of property management practices, lease documentation, and day-to-day site administration
Proficiency with Yardi software for recordkeeping, reporting, or lease administration
Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation
Effective written and verbal communication skills for interacting with tenants, vendors, and internal stakeholders
Ability to work independently in a fast-paced Contract role while maintaining professionalism and attention to detail

Job Responsibility

Oversee administrative activities for assigned properties, ensuring leases, tenant files, and operational records remain accurate and up to date
Coordinate leasing support by preparing documentation, responding to prospective tenant inquiries, and assisting with move-in and renewal processes
Serve as a point of contact for residents, tenants, vendors, and internal teams to resolve routine property-related matters efficiently
Maintain rent rolls, work order tracking, and property reports while monitoring deadlines and compliance requirements
Support both residential and commercial property operations by helping manage service requests, inspections, and vendor scheduling
Use Yardi software to enter data, generate reports, track lease information, and maintain organized property management records
Assist with occupancy, billing, and general office functions that contribute to smooth daily property performance

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Property Administrator

We are looking for a Property Administrator to support day-to-day property opera...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting property management, leasing, or administrative operations within residential, commercial, or mixed-use environments
Working knowledge of affordable housing programs and compliance standards, including LIHTC, HUD, and tax credit documentation
Familiarity with supportive housing recertification processes and occupancy-related recordkeeping
Hands-on experience using property management software such as Yardi, OneSite, or similar systems
Strong organizational skills with the ability to manage multiple deadlines, maintain accurate files, and follow detailed procedures
Clear written and verbal communication skills for interacting professionally with residents, applicants, and staff
Ability to work effectively in a fast-paced setting while maintaining discretion and attention to detail

Job Responsibility

Coordinate daily administrative activities for property operations, including maintaining files, preparing correspondence, and supporting office workflow for residential and commercial properties
Assist with leasing activity by responding to inquiries, scheduling tours, preparing application materials, and guiding applicants through the move-in process
Maintain accurate tenant and property records within platforms such as Yardi and OneSite, ensuring documentation is current and easily accessible
Support compliance-related processes for affordable housing programs, including LIHTC, HUD, tax credit, and supportive housing recertification requirements
Help monitor resident certifications, renewals, and occupancy documentation to promote timely processing and adherence to program standards
Serve as a point of contact for residents, applicants, vendors, and internal teams by addressing questions and routing issues for resolution
Prepare routine reports, track leasing and occupancy data, and assist with audits or file reviews as needed by property management leadership
Contribute to smooth property administration across senior housing and affordable housing communities by helping organize recertification timelines and operational follow-up

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Property Administrator

Our client is seeking a detail-oriented and organized Property Administrator to ...

Location

United States , Herndon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior property management experience required
experience with HOA or community associations is highly preferred
Strong proficiency in Microsoft Office Suite
Excellent written and verbal communication skills
Must have reliable transportation
Able to work independently in a fast-paced environment
Strong attention to detail
Highly effective using Microsoft Office Suite

Job Responsibility

Provide administrative support to property managers and on-site teams, including scheduling, document management, and correspondence
Respond to tenant inquiries and service requests in a professional and timely manner
Maintain lease files, tenant records, insurance certificates, and other property documentation
Assist with lease administration, renewals, move-ins, and move-outs
Coordinate maintenance requests and communicate with vendors regarding work orders and service updates
Support invoice processing, expense tracking, and general accounting administration
Prepare reports, update databases, and ensure records are accurate and current
Help ensure compliance with property policies, procedures, and deadlines

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

Property Administrator

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of administrative experience in property management or real estate preferred
Strong organizational and recordkeeping skills
Proficiency in Microsoft Office
property software experience a plus
Effective communication and customer service skills
Ability to handle confidential information professionally

Job Responsibility

Maintain lease files, contracts, and tenant documentation
Support billing, rent rolls, and accounts coordination
Respond to tenant inquiries and service requests
Assist with vendor setup and invoice processing
Prepare reports and support property management staff

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Property Administrator

We are looking for a Property Administrator to support daily workplace and front...

Location

United States , Playa Vista

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in property administration, office coordination, reception, or a similar support role
Demonstrated ability to perform receptionist duties with professionalism and strong customer service skills
Strong verbal and written communication skills with the ability to interact effectively with visitors, tenants, and internal teams
Solid organizational skills and attention to detail in handling records, schedules, and multiple priorities
Comfortable using standard office software and administrative tools to manage daily tasks efficiently
Ability to work independently while also collaborating effectively in a workplace support environment
Reliable problem-solving skills and the ability to respond calmly in a fast-paced setting

Job Responsibility

Welcome visitors, tenants, and vendors professionally while managing front desk activities and directing inquiries to the appropriate contacts
Coordinate day-to-day administrative support for property operations, helping maintain an organized and efficient workplace environment
Assist with scheduling, meeting room coordination, and general office logistics to support staff and building activities
Respond to routine tenant and workplace requests promptly, escalating issues when needed to ensure timely follow-up
Maintain accurate records, track service requests, and support documentation related to property administration activities
Help oversee vendor visits, deliveries, and building access procedures in alignment with site protocols
Support workplace experience efforts by helping create a clean, functional, and service-oriented environment for occupants
Perform general receptionist and clerical duties such as answering phones, managing correspondence, and handling administrative tasks as assigned

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Property Administrator

We are looking for a detail-oriented Property Administrator to support daily com...

Location

United States , Ashburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of office experience, including prior exposure to property management or residential community administration
Practical knowledge of property management processes, preferably within residential, HOA, or similar community-based environments
Strong proficiency with Microsoft Office Suite and the ability to learn and use office systems efficiently
Excellent verbal and written communication skills with a detail-oriented approach to resident, tenant, and board interactions
Strong organizational skills with the ability to manage documents, data entry, and multiple priorities accurately
Ability to handle maintenance-related administrative tasks and coordinate effectively with vendors or internal teams
Comfortable working independently while also supporting leadership and collaborating with a variety of stakeholders.

Job Responsibility

Support the General Manager by carrying out administrative tasks aligned with board direction and established management guidelines
Conduct routine site walkthroughs to observe property conditions and help ensure community standards, rules, and compliance expectations are maintained
Serve as a front-line point of contact for tenants, residents, homeowners, board members, contractors, and service providers, delivering clear and timely communication
Coordinate the issuance of community access items such as pool credentials, parking permits, and keys or entry devices as needed
Manage incoming mail and package activity by receiving, organizing, recording, and distributing items accurately
Maintain databases and office records by entering updated information, organizing files, and tracking important documents
Assist with maintenance coordination by logging service requests, monitoring work orders, and following up on completion status
Contribute to additional property or administrative projects as assigned to support smooth day-to-day operations.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Property Administrator

We are seeking a detail-oriented Property Administrator to support the daily ope...

Location

United States , Herndon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior property management experience required
experience with HOA or community associations is highly preferred
Strong proficiency in Microsoft Office Suite
Excellent written and verbal communication skills
Must have reliable transportation
Able to work independently in a fast-paced environment
Strong attention to detail
Highly effective using Microsoft Office Suite

Job Responsibility

Provide administrative support to property management staff
Respond to tenant inquiries and service requests in a timely manner
Maintain lease files, tenant records, and property documentation
Assist with rent rolls, invoices, purchase orders, and accounts payable tracking
Coordinate vendor services, work orders, and maintenance scheduling
Prepare reports, correspondence, and notices for tenants and ownership
Support move-ins, move-outs, and lease renewal processes
Monitor office supplies and general property office operations
Ensure compliance with company policies and property procedures

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Property Administrator

We are seeking a detail-oriented Property Administrator to support the daily ope...

Location

United States , Ashburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior property management experience required
experience with HOA or community associations is highly preferred
Strong proficiency in Microsoft Office Suite
Excellent written and verbal communication skills
Must have reliable transportation
Able to work independently in a fast-paced environment
Strong attention to detail
Highly effective using Microsoft Office Suite

Job Responsibility

Provide administrative support to property management staff
Respond to tenant inquiries and service requests in a timely manner
Maintain lease files, tenant records, and property documentation
Assist with rent rolls, invoices, purchase orders, and accounts payable tracking
Coordinate vendor services, work orders, and maintenance scheduling
Prepare reports, correspondence, and notices for tenants and ownership
Support move-ins, move-outs, and lease renewal processes
Monitor office supplies and general property office operations
Ensure compliance with company policies and property procedures

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training
competitive compensation

Fulltime

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