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Robert Half Logo Robert Half · Office Administration

Property Administrator

United States, Ashburn Employment contract · Job Posted June 15, 2026
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Job Description

We are looking for a detail-oriented Property Administrator to support daily community and property operations for a contract position. This role works closely with the General Manager to keep administrative processes organized, respond to resident and tenant needs, and help maintain a high-quality experience for board members, vendors, and homeowners. The ideal candidate brings prior property management experience, strong communication skills, and confidence using Microsoft Office and other office technology in a fast-paced environment.

Job Responsibility

  • Support the General Manager by carrying out administrative tasks aligned with board direction and established management guidelines
  • Conduct routine site walkthroughs to observe property conditions and help ensure community standards, rules, and compliance expectations are maintained
  • Serve as a front-line point of contact for tenants, residents, homeowners, board members, contractors, and service providers, delivering clear and timely communication
  • Coordinate the issuance of community access items such as pool credentials, parking permits, and keys or entry devices as needed
  • Manage incoming mail and package activity by receiving, organizing, recording, and distributing items accurately
  • Maintain databases and office records by entering updated information, organizing files, and tracking important documents
  • Assist with maintenance coordination by logging service requests, monitoring work orders, and following up on completion status
  • Contribute to additional property or administrative projects as assigned to support smooth day-to-day operations.

Requirements

  • At least 3 years of office experience, including prior exposure to property management or residential community administration
  • Practical knowledge of property management processes, preferably within residential, HOA, or similar community-based environments
  • Strong proficiency with Microsoft Office Suite and the ability to learn and use office systems efficiently
  • Excellent verbal and written communication skills with a detail-oriented approach to resident, tenant, and board interactions
  • Strong organizational skills with the ability to manage documents, data entry, and multiple priorities accurately
  • Ability to handle maintenance-related administrative tasks and coordinate effectively with vendors or internal teams
  • Comfortable working independently while also supporting leadership and collaborating with a variety of stakeholders.

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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