Property Administrator Job at Robert Half (San Francisco)

Property Administrator

We are looking for a detail-oriented Property Administrator to support complianc...

Location

United States , Middleton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in property administration, compliance support, affordable housing operations, or a related field
High school diploma or equivalent required
additional coursework in accounting, business, or administration is preferred
Working knowledge of compliance practices and affordable housing program requirements
Proficiency with Microsoft Excel, data entry, mail merge, and general office systems, including multi-line phone support
Experience using Yardi or similar property management software
Strong written and verbal communication skills with the ability to prepare clear and accurate correspondence
Highly organized, with the ability to meet deadlines, follow direction, and work independently
Ability to maintain confidentiality, deliver strong customer service, and work effectively with diverse teams and stakeholders

Job Responsibility

Manage compliance-related files, records, and reporting for an assigned portfolio of affordable housing properties
Review documentation for completeness and accuracy, and resolve day-to-day administrative issues that affect compliance operations
Coordinate with property teams, supervisors, and external agencies to help maintain adherence to applicable housing regulations and program requirements
Prepare letters, forms, and other written communications using standard office software and document management tools
Enter and update data in Yardi, spreadsheets, and other tracking systems to support audits, certifications, and ongoing portfolio oversight
Assist with scheduling meetings, deadlines, and recurring compliance activities across multiple properties and office locations
Handle confidential information with discretion while providing responsive service to internal stakeholders and residents
Support training efforts, follow established policies and procedures, and participate in meetings or site-related activities as needed, including occasional evening or weekend commitments

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

New

Property Administrator

Location

United States , Blue Ash

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong proficiency with Microsoft Office, including the ability to manage spreadsheets, documents, and routine administrative tracking efficiently
Demonstrated administrative experience in an office-based environment with the ability to handle multiple priorities independently
Effective written and verbal communication skills, with a detail-oriented approach to customer service and interpersonal interactions
Solid organizational skills and attention to detail when managing correspondence, files, reports, and procedural tasks
Ability to follow policies and established procedures while maintaining accuracy in day-to-day office functions
Self-motivated work style with a dependable attitude, strong work ethic, and the ability to take initiative without close supervision
Experience supporting accounts payable or accounts receivable activities is preferred, but not required
Background in property-related administration or tenant support is helpful, though transferable administrative experience will also be considered

Job Responsibility

Coordinate day-to-day administrative support for property operations, ensuring documents, records, and communications are handled in a timely manner
Prepare, review, and track invoices, purchase orders, and other financial paperwork while maintaining organized files and supporting payment-related activities
Assist with tenant-facing communication by responding to routine questions, preparing written correspondence, and directing requests to the appropriate contacts
Maintain office documentation, including reports, insurance-related records, compliance materials, and general property files with a high level of accuracy
Support monthly reporting and budget-related administrative tasks by gathering information, updating spreadsheets, and helping organize recurring financial data
Process checks and other standard office transactions while following established procedures and internal policies
Provide general clerical support such as typing, filing, scheduling, and coordinating travel or meeting-related arrangements when needed
Contribute to efficient office workflow by identifying priorities, staying ahead of deadlines, and assisting with additional administrative assignments tied to property management needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Property Administrator

We are recruiting for a very experienced Property Administrator and be able to d...

Location

United Kingdom , Lutterworth

Salary:

30000.00 - 33000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Advanced in Excel and Word
Excellen attention to detail
Professional demeanor
Team-oriented
Experience as a Property Administrator

Job Responsibility

Answering the phone
Typing up correspondence
Attending meetings
Producing reports
Dealing with complicated enquiries
Binding together reports
Opening mail and distributing
General administration

Fulltime

Property Administrator

As Property Administrator you will be the key point of contact for tenants and c...

Location

United Kingdom , Manchester

Salary:

25000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Must have driving licence and own car
Full UK driving licence and access to a vehicle
Strong administration and customer service skills
Previous experience in property management would be an advantage
Excellent communication, organisational, and problem-solving skills
Confident working independently
A customer-focused mindset and proactive approach
Proactive and self motived
You care about doing a good job and delivering excellent service

Job Responsibility

Manage a portfolio of student rental properties across Manchester
Conduct regular property inspections and arrange maintenance or repairs
Coordinate tenancy check-ins and check-outs
Manage rent collections, deposit returns, and tenancy agreements
Handle tenant queries and resolve issues promptly and professionally
Dealing with enquiries and viewings during the student letting cycle
Oversee health and safety, fire safety, and compliance across properties

What we offer

Fuel allowance
25 days holiday
Competitive salary
Opportunities for career progression in a growing company
Friendly and supportive team environment
Training and support with professional development
Mobile phone and laptop provided

Fulltime

Property Administrator

We are looking for a Property Administrator to support a non-profit housing prog...

Location

United States , Chicago

Salary:

19.00 - 23.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in housing, property management, occupancy administration, or a related environment is preferred.
Strong customer service skills with the ability to handle sensitive situations calmly and effectively.
Proficiency in typing and data entry, with working knowledge of Microsoft Excel and Word.
Ability to prepare, review, and organize lease files and other housing-related documentation.
Experience supporting diverse populations, including individuals with mental health or physical disability needs, is highly valued.
Bachelor’s degree preferred, ideally in Human Services, Business, or a related field.
Certified Occupancy Specialist or similar housing certification is a plus.
Spanish language skills, including verbal communication and translation support, are preferred.

Job Responsibility

Address complex resident occupancy concerns and work through escalated housing issues with professionalism and urgency.
Support efforts to preserve stable housing by coordinating solutions that help prevent avoidable evictions.
Maintain accurate resident, lease, and subsidy records while ensuring documents are complete and properly organized.
Communicate with residents, staff, and outside partners to gather information, explain processes, and resolve service-related questions.
Provide administrative support related to property operations, including data entry, document compilation, and case follow-up.
Assist with occupancy-related reviews and help monitor compliance with housing program requirements.
Use office software and internal systems to track activity, prepare records, and manage daily administrative work.
Offer bilingual communication support in Spanish when assisting residents and translating housing-related information as needed.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Property Administrator

Location

United States , Playa Vista

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in property administration, office coordination, reception, or a similar support role
Demonstrated ability to perform receptionist duties with professionalism and strong customer service skills
Strong verbal and written communication skills with the ability to interact effectively with visitors, tenants, and internal teams
Solid organizational skills and attention to detail in handling records, schedules, and multiple priorities
Comfortable using standard office software and administrative tools to manage daily tasks efficiently
Ability to work independently while also collaborating effectively in a workplace support environment
Reliable problem-solving skills and the ability to respond calmly in a fast-paced setting

Job Responsibility

Welcome visitors, tenants, and vendors professionally while managing front desk activities and directing inquiries to the appropriate contacts
Coordinate day-to-day administrative support for property operations, helping maintain an organized and efficient workplace environment
Assist with scheduling, meeting room coordination, and general office logistics to support staff and building activities
Respond to routine tenant and workplace requests promptly, escalating issues when needed to ensure timely follow-up
Maintain accurate records, track service requests, and support documentation related to property administration activities
Help oversee vendor visits, deliveries, and building access procedures in alignment with site protocols
Support workplace experience efforts by helping create a clean, functional, and service-oriented environment for occupants
Perform general receptionist and clerical duties such as answering phones, managing correspondence, and handling administrative tasks as assigned

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Property Administrator

We are looking for a detail-oriented Property Administrator to support senior pr...

Location

United States , Chantilly

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of strong administrative experience in a business environment that requires careful attention to detail
Ability to manage a high workload with excellent multitasking and organizational skills
Strong attention to detail and a consistent track record of producing accurate work
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and related tools
Previous experience handling invoices or accounts-related administrative tasks
Ability to work effectively in a fast-paced environment with shifting priorities

Job Responsibility

Provide administrative support to two Senior Property Managers, helping maintain organized workflows and timely follow-up on daily property-related tasks
Process and track invoices with accuracy, ensuring records are complete and submitted in accordance with established procedures
Prepare, update, and maintain reports, correspondence, files, and other business documents using Microsoft Office applications
Coordinate multiple assignments at once while monitoring deadlines and responding quickly to changing business needs
Maintain accurate property records and assist with routine documentation tied to commercial property operations
Communicate with internal teams, vendors, and other stakeholders to support smooth execution of administrative and property management activities
Assist with data entry and system updates in property management platforms such as Yardi or PRISM when applicable
Help ensure office and property administration processes remain efficient, consistent, and detail-focused in a high-volume setting

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Property Administrator

Location

United States , Charlestown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting property management operations in residential, commercial, or mixed-use environments
Working knowledge of leasing administration, tenant relations, and property documentation processes
Familiarity with affordable housing compliance requirements, including LIHTC, HUD, tax credit, or supportive housing recertification
Proficiency with property management platforms such as Yardi Software, OneSite, or similar systems
Strong organizational skills with the ability to manage multiple priorities and maintain detailed records accurately
Clear written and verbal communication skills for interacting with residents, tenants, vendors, and internal teams
Ability to handle sensitive financial and resident information with professionalism and discretion

Job Responsibility

Coordinate daily administrative activities for property operations, including documentation, correspondence, and record maintenance for residential and commercial portfolios
Assist with leasing processes by preparing files, tracking application status, scheduling appointments, and supporting timely move-in and renewal activities
Maintain organized tenant and resident records in property management systems such as Yardi Software and OneSite, ensuring information is current and accurate
Support compliance efforts related to affordable housing programs by helping manage recertifications, income documentation, and required reporting for LIHTC, HUD, and tax credit properties
Respond to resident, tenant, and vendor inquiries with careful attention to detail and help resolve routine operational issues through effective follow-up
Prepare reports, update occupancy and rent data, and help monitor property performance metrics for management review
Work closely with site teams to support supportive housing and senior housing administration, including deadline tracking and file completeness
Contribute to operational continuity during property management system updates or process changes by helping maintain accurate data and administrative consistency

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Select Country

Property Administrator

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

Looking for more opportunities?

Property Administrator

Property Administrator

Property Administrator

Property Administrator

Property Administrator

Property Administrator

Property Administrator

Property Administrator

Property Administrator

Our AI answers in your language