Property Administrator Job at Robert Half (Chantilly)

Property Administrator

Location

United States , Charlestown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting property management operations in residential, commercial, or mixed-use environments
Working knowledge of leasing administration, tenant relations, and property documentation processes
Familiarity with affordable housing compliance requirements, including LIHTC, HUD, tax credit, or supportive housing recertification
Proficiency with property management platforms such as Yardi Software, OneSite, or similar systems
Strong organizational skills with the ability to manage multiple priorities and maintain detailed records accurately
Clear written and verbal communication skills for interacting with residents, tenants, vendors, and internal teams
Ability to handle sensitive financial and resident information with professionalism and discretion

Job Responsibility

Coordinate daily administrative activities for property operations, including documentation, correspondence, and record maintenance for residential and commercial portfolios
Assist with leasing processes by preparing files, tracking application status, scheduling appointments, and supporting timely move-in and renewal activities
Maintain organized tenant and resident records in property management systems such as Yardi Software and OneSite, ensuring information is current and accurate
Support compliance efforts related to affordable housing programs by helping manage recertifications, income documentation, and required reporting for LIHTC, HUD, and tax credit properties
Respond to resident, tenant, and vendor inquiries with careful attention to detail and help resolve routine operational issues through effective follow-up
Prepare reports, update occupancy and rent data, and help monitor property performance metrics for management review
Work closely with site teams to support supportive housing and senior housing administration, including deadline tracking and file completeness
Contribute to operational continuity during property management system updates or process changes by helping maintain accurate data and administrative consistency

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Property Administrator

We are looking for a detail-oriented Property Administrator to support day-to-da...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1-3 years of experience in property management, with commercial property exposure strongly preferred
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
Ability to build and maintain strong working relationships with tenants, clients, vendors, and contractors
Strong organizational skills with close attention to detail and the ability to manage multiple priorities effectively
Experience supporting invoice processing, expense tracking, or budget preparation is preferred
Familiarity with property management platforms such as Yardi or similar real estate software is an asset
Knowledge of contracts, lease documentation, and property administration practices is preferred

Job Responsibility

Coordinate daily administrative activities for commercial properties, including tracking service requests, organizing work orders, and maintaining accurate property records
Serve as a key point of contact for tenants, vendors, and property owners by addressing inquiries promptly and helping resolve operational issues efficiently
Assist with financial tasks such as processing invoices, monitoring expenses, and supporting budget-related documentation for property operations
Prepare recurring reports and updates for senior leadership and ownership groups to provide clear visibility into property performance and activity
Support vendor and contractor engagement by organizing service agreements, monitoring compliance documents, and following up on bid and contract materials
Conduct property visits and inspections to identify maintenance concerns, document findings, and recommend practical improvements
Help oversee lease-related administrative matters by maintaining organized files and supporting documentation tied to agreements and tenant obligations
Contribute ideas that improve property management processes, service delivery, and overall operational efficiency

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in 401(k) plan

Property Administrator

We are looking for a detail-oriented Property Administrator to support daily pro...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of administrative experience, preferably in property management or a related office setting
Strong communication skills with the ability to interact effectively with tenants and internal team members
Prior experience managing administrative processes such as recordkeeping, correspondence, and service request tracking
Working knowledge of Microsoft Office, including intermediate Excel skills for updating existing spreadsheets and tracking information
Experience with invoice coding or accounts-related administrative support is highly preferred
Familiarity with property management environments, including residential or commercial settings, is an advantage
Experience using Yardi software is preferred
Ability to work onsite Monday through Friday in Irvine, California in a detail-oriented business environment

Job Responsibility

Coordinate day-to-day administrative activities for the property management office and maintain organized records, files, and correspondence
Track incoming work orders, update their status, and help ensure service requests are routed and followed through in a timely manner
Serve as a point of contact for tenants by responding to routine questions and relaying information clearly and professionally
Assist with invoice processing, including coding support and maintaining accurate payment-related documentation when needed
Prepare, update, and maintain reports, logs, and spreadsheets using Microsoft Office tools, especially Excel
Support the property management team with general office tasks, scheduling, and operational follow-up to keep daily activities running smoothly
Help maintain accurate property and administrative data within relevant systems, including Yardi when applicable

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Property Administrator

Location

United States , New Windsor

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting the day-to-day operations of a busy leasing office

Job Responsibility

Greet prospective tenants and visitors, providing a professional and welcoming front office presence
Answer and direct incoming calls, responding to inquiries related to property availability, pricing, and application processes
Assist prospective tenants with application questions and leasing information
Prepare and process leasing documents, including applications, lease agreements, and related paperwork
Maintain accurate and organized tenant files, both physical and electronic
Support the leasing team with follow-ups on applications, showings, and tenant communication
Coordinate move-in logistics, including scheduling, documentation, and tenant onboarding
Assist with general administrative tasks such as data entry, filing, and office coordination
Ensure timely and accurate communication between tenants, prospects, and leasing staff

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

New

Property Administrator

We are seeking a detail-oriented Property Administrator to support the daily ope...

Location

United States , Springfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative, property management, or real estate support experience preferred
Strong written and verbal communication skills
Excellent organizational and multitasking abilities
Proficiency in Microsoft Office Suite and property management software is a plus
Ability to handle sensitive information with professionalism and confidentiality
Customer-service mindset and strong problem-solving skills
High school diploma required
associate’s or bachelor’s degree preferred
Experience managing residential, commercial, or mixed-use properties in a detail-oriented property management environment
Working knowledge of HUD and LIHTC compliance requirements and related documentation practices

Job Responsibility

Provide administrative support to the property management team
Serve as a point of contact for tenants, responding to questions and service requests in a professional and timely manner
Maintain tenant files, lease documentation, correspondence, and property records
Assist with lease administration, renewals, move-ins, and move-outs
Coordinate maintenance requests and follow up with vendors, contractors, and tenants
Prepare reports, notices, and general property-related communications
Support accounts receivable and payable processes, including rent tracking, invoice processing, and recordkeeping
Monitor office supplies, maintain organized filing systems, and ensure accurate data entry in property management software
Help ensure compliance with company policies, lease terms, and applicable regulations
Assist with scheduling property inspections, meetings, and vendor appointments

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Property Administrator

We are looking for a Property Administrator to support the daily management of a...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in property management, leasing, affordable housing, or a comparable administrative support position is preferred
Familiarity with affordable housing compliance programs and regulated property environments is advantageous
Experience using property management platforms such as Yardi, OneSite, or similar software is preferred
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Strong organizational ability with careful attention to accuracy, documentation, and deadlines
Ability to manage multiple tasks in a fast-paced setting while maintaining a high level of professionalism
Effective verbal and written communication skills with a customer-focused approach to resident and applicant interactions

Job Responsibility

Partner with the Property Manager to help oversee routine community operations and maintain efficient day-to-day administration
Serve as a point of contact for residents and applicants by addressing questions, resolving concerns, and following up on service-related issues promptly and professionally
Manage leasing and occupancy paperwork, including applications, certifications, renewals, move-ins, and move-outs, while following established housing and company guidelines
Keep resident files, account information, and property documentation organized and up to date to support audit readiness and regulatory compliance
Assist with rent processing, monitor outstanding balances, and support collection efforts through timely communication and account follow-up
Work with maintenance team members to track service requests, coordinate completion of work orders, and help ensure resident issues are addressed effectively
Prepare routine reports, written communications, and general administrative documents needed for property operations and management review
Support leasing efforts by communicating with prospective residents, helping maintain occupancy targets, and ensuring required documentation is complete and accurate

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Property Administrator

About Residential Commercial Furniture Careers Contact JOB POSTING PROPERTY ADMI...

Location

Canada , Halifax

Salary:

Not provided

Rank Group

Expiration Date

Until further notice

Requirements

Previous experience in property administration is preferred
equivalent experience/skills may be considered
2+ years experience working in a administrative capacity, preferable property administration
Post secondary degree or diploma in a relevant field (e.g., Business Admin, Admin, etc.). Equivalent work experience may be considered
Excellent tenant relation/customer service skills
proven ability to develop rapport and build relationships with others
Experience writing contracts or memos is an asset
strong attention to detail required
Able to effectively multi task and address important time sensitive matters – strong sense of urgency
Ability to problem solve

Job Responsibility

Provide a positive first impression as the front line response to tenant requests
Manage customer service requests through electronic work order system
Manage the master key system and keep index current
Maintain and keep current Insurance certification for contractors along with contact information
Prepare purchase orders for all goods and services procured and arrange for appropriate approval for payment
Prepare communication to tenants
Prepare service contracts as directed by the Property Manager
Update and maintain equipment, repairs, history and inventory information in electronic work order system
In conjunction with the Operations Team, ensure tenant requests are completed as requested, in a timely manner
Working in collaboration with internal staff, tenants and external service providers to ensure building standards are adhered to and service performance is at an optimum

What we offer

Competitive salary
Health/dental benefits
Reduced summer hours (with full pay)! Office closes at 2pm every Friday all summer
GRRSP matching program
Pizza Fridays every month
Free parking
Opportunity to be part of a growing company, doing exciting things in the city of Halifax!

Fulltime

Property Administrator

We are looking for a Property Administrator to support leasing operations and re...

Location

United States , Costa Mesa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in property management, residential leasing, or a related real estate support role
Working knowledge of lease documentation, application processing, and resident file administration
Familiarity with Yardi Software or similar property management systems
Strong customer service, communication, and interpersonal skills with the ability to build rapport quickly
Understanding of Fair Housing practices and the ability to follow applicable federal and state regulations
Ability to manage multiple priorities, maintain accurate documentation, and stay organized in a fast-paced environment
Experience supporting property inspections, resident coordination, and general office administration is preferred

Job Responsibility

Welcome prospective residents and visitors professionally, provide community information, and deliver a high standard of customer service throughout each interaction
Conduct property tours, highlight apartment and community features, and maintain show units and surrounding areas in presentation-ready condition
Prepare leasing paperwork, collect applications and deposits, and coordinate screening steps such as credit, background, and rental history reviews
Track unit availability, update leasing records, and submit completed applicant files to management while keeping applicants informed of their status
Coordinate move-in readiness by confirming apartments are prepared on schedule and reviewing required documents with incoming residents before occupancy
Re-engage prospects who have not yet signed, explore options that fit their needs, and refer them to related communities when appropriate
Support lease renewal activity by preparing renewal documents, distributing notices, and assisting with resident retention efforts
Maintain accurate resident and property data within management software, close out service requests, and follow up with residents regarding completed work orders
Promote the community through marketing initiatives, online listings, social media updates, and resident event support while observing company policies and housing regulations

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

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