Property Administrator Job at Robert Half (San Jose)

Property Administrator

Robert Half is working is working with a small Property Management company in Sa...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative, front desk, or office support experience
Property management or real estate experience preferred
Strong customer service and communication skills
Proficiency in Microsoft Office Suite and property management software
Excellent organizational skills with strong attention to detail
Ability to multitask and prioritize responsibilities effectively
Professional demeanor and problem-solving mindset

Job Responsibility

Greet tenants, clients, vendors, and visitors in a professional and welcoming manner
Answer and direct incoming phone calls, emails, and inquiries efficiently
Maintain front desk operations and ensure smooth day-to-day office functionality
Support property managers with administrative tasks, reports, and documentation
Process tenant applications, lease agreements, notices, and correspondence
Coordinate maintenance requests and communicate updates with tenants and vendors
Manage office supplies, filing systems, and recordkeeping for multiple properties
Schedule appointments, meetings, and property inspections as needed
Assist with rent collection tracking, invoices, and vendor payments
Ensure confidentiality and accuracy in handling tenant and company information

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Property Administrator

We are seeking a highly organized and detail-oriented Property Administrator to ...

Location

United States , Falls Church

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in property management, including resolving tenant-related issues
Experience using Yardi and Nexus software systems
Prior experience supporting commercial property management operations is preferred
Prior experience handling invoicing is required
Strong proficiency with property management software
Excellent verbal and written communication skills
Proven ability to multitask and manage competing priorities effectively
Experience conducting property inspections, coordinating with maintenance staff, and assisting with lease administration
Ability to support tenant move-ins and move-outs

Job Responsibility

Support day-to-day property management operations for commercial properties, including addressing and resolving tenant-related issues
Serve as a point of contact for tenants, vendors, and internal stakeholders
Utilize Yardi and Nexus software systems to manage property administration tasks and maintain accurate records
Process and track invoices, ensuring timely and accurate handling of property-related billing
Maintain strong working knowledge of property management software and use it to support daily administrative functions
Communicate effectively with tenants, vendors, maintenance teams, and internal stakeholders through both verbal and written correspondence
Manage multiple priorities in a fast-paced environment while maintaining a high level of organization and attention to detail
Conduct property inspections and coordinate closely with maintenance staff to address repairs and operational needs
Assist with lease administration, including file maintenance, documentation, and tracking important lease details
Support tenant move-ins and move-outs, ensuring a smooth and organized transition process

Fulltime

New

Property Administrator

We are looking for a Property Administrator to support daily operations at a res...

Location

United States , Columbus

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in property administration, leasing support, residential property management, or a related customer-facing role
Strong verbal and written communication skills with the ability to interact professionally with residents, visitors, and internal teams
Proven ability to manage multiple priorities in a fast-paced environment while remaining organized and detail-oriented
Reliable attendance, punctuality, and a consistent commitment to high-quality resident service
Familiarity with property management operations and resident relations in a residential setting
Experience using Yardi software or similar property management systems is preferred
Personable and service-driven approach to front desk and administrative responsibilities

Job Responsibility

Manage incoming deliveries from receipt through resident notification and pickup coordination while maintaining an orderly package area
Welcome residents, guests, and vendors at the front desk, provide direction, and ensure a positive first impression of the community
Support leasing and property management staff with routine administrative tasks, documentation, and general office coordination
Keep front office activities organized and running smoothly by monitoring daily traffic and responding to in-person inquiries
Assist with resident relations by addressing basic questions promptly and escalating concerns to the appropriate team members when needed
Maintain accurate records related to packages, visitor interactions, and other property administration activities
Help uphold a detail-oriented and well-presented community office environment through consistent attention to detail

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Property Administrator

We are looking for a Property Administrator to support daily property operations...

Location

United States , Ashburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in property management, including exposure to residential communities or HOA environments
At least 3 years of office or administrative experience in a detail-oriented setting
Strong working knowledge of Microsoft Office Suite and confidence using office technology and digital tools
Clear verbal and written communication skills with the ability to interact effectively with tenants, board members, and team personnel
Proven ability to manage documents, maintain accurate records, and handle data entry with attention to detail
Ability to balance multiple assignments, stay organized, and follow through on deadlines
Experience supporting maintenance coordination or service request workflows is preferred

Job Responsibility

Coordinate day-to-day administrative activities that support efficient property operations and office organization
Respond to tenant questions and concerns in a thoughtful manner, helping resolve issues or directing them to the appropriate team members
Partner with board members and internal stakeholders by preparing information, sharing updates, and supporting ongoing communication
Maintain accurate property records through timely data entry, document tracking, and file management
Assist in processing and monitoring maintenance work orders to help ensure service requests are addressed promptly
Prepare reports, correspondence, and other business documents using Microsoft Office applications
Support property management activities by helping organize schedules, records, and follow-up tasks across multiple priorities

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

Property Administrator

We are looking for a Property Administrator to support daily property operations...

Location

United States , Suitland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting property management operations in residential, commercial, or mixed-use environments
Knowledge of leasing processes, tenant relations, and property administration best practices
Proficiency with Yardi Software for recordkeeping, lease support, or operational reporting
Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation
Clear written and verbal communication skills with a detail-oriented, service-focused approach
Ability to work independently while collaborating effectively with property teams, tenants, and vendors
Familiarity with standard office systems and administrative procedures related to property operations

Job Responsibility

Coordinate day-to-day administrative functions for assigned properties, ensuring files, correspondence, and operational records remain accurate and current
Assist with leasing activities by preparing documents, supporting applicant and tenant communications, and helping move-ins and renewals progress efficiently
Serve as a point of contact for residents, tenants, vendors, and internal teams by addressing questions and routing issues for timely resolution
Maintain property data and reporting in Yardi Software, including updates related to tenant information, lease details, and operational tracking
Support both residential and commercial property management tasks by monitoring deadlines, organizing service requests, and following up on outstanding items
Help oversee vendor scheduling, work order coordination, and general office processes that keep property operations running smoothly
Prepare routine reports, notices, and administrative documentation in compliance with company policies and property requirements
Contribute to occupancy and retention efforts by delivering attentive service and helping create a positive experience for current and prospective tenants

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Property Administrator

We are looking for a Property Administrator to support day-to-day operations for...

Location

United States , Bell Gardens

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in property administration, residential property management, or a closely related housing support role
Working knowledge of leasing processes and resident relations within a multifamily or affordable housing environment
Familiarity with Section 8 programs and associated administrative documentation is strongly preferred
Proficiency with Yardi software for recordkeeping, reporting, and property administration tasks
Strong organizational skills with the ability to manage multiple priorities and maintain accurate files
Effective written and verbal communication skills when interacting with residents, vendors, and internal stakeholders
Attention to detail and the ability to handle sensitive information with professionalism and discretion

Job Responsibility

Coordinate administrative activities for residential properties, including lease documentation, resident files, renewals, and occupancy records
Assist with leasing functions by responding to inquiries, preparing move-in and move-out paperwork, and supporting applicant processing for Section 8 housing
Maintain accurate property data in Yardi and generate reports related to rent activity, resident information, and operational performance
Serve as a point of contact for residents by addressing routine questions, routing service requests, and helping resolve tenancy-related issues in a detail-oriented manner
Support compliance-related documentation by tracking required forms, verifying file completeness, and helping ensure housing records meet program standards
Work with property management staff and outside vendors to schedule services, follow up on outstanding items, and keep administrative processes on track
Monitor office documentation and billing records, helping organize invoices, correspondence, and other property-related administrative materials

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Property Administrator

We are looking for a Property Administrator to support a non-profit housing prog...

Location

United States , Chicago

Salary:

19.00 - 23.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in housing, property management, occupancy administration, or a related environment is preferred.
Strong customer service skills with the ability to handle sensitive situations calmly and effectively.
Proficiency in typing and data entry, with working knowledge of Microsoft Excel and Word.
Ability to prepare, review, and organize lease files and other housing-related documentation.
Experience supporting diverse populations, including individuals with mental health or physical disability needs, is highly valued.
Bachelor’s degree preferred, ideally in Human Services, Business, or a related field.
Certified Occupancy Specialist or similar housing certification is a plus.
Spanish language skills, including verbal communication and translation support, are preferred.

Job Responsibility

Address complex resident occupancy concerns and work through escalated housing issues with professionalism and urgency.
Support efforts to preserve stable housing by coordinating solutions that help prevent avoidable evictions.
Maintain accurate resident, lease, and subsidy records while ensuring documents are complete and properly organized.
Communicate with residents, staff, and outside partners to gather information, explain processes, and resolve service-related questions.
Provide administrative support related to property operations, including data entry, document compilation, and case follow-up.
Assist with occupancy-related reviews and help monitor compliance with housing program requirements.
Use office software and internal systems to track activity, prepare records, and manage daily administrative work.
Offer bilingual communication support in Spanish when assisting residents and translating housing-related information as needed.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Property Administrator

We are looking for a Property Administrator to support a short-term affordable h...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience working with affordable housing compliance and resident certification processes is required
Working knowledge of regulated housing programs such as HUD, LIHTC, or comparable compliance frameworks is preferred
Demonstrated ability to review tenant income and asset documentation and process recertifications accurately
Strong attention to detail with the ability to manage multiple deadlines in a fast-paced environment
Proficiency with Microsoft Office applications and familiarity with property management or compliance software
Effective verbal and written communication skills with a resident-focused approach to service
Experience with platforms such as Yardi, AppFolio, RealPage, or similar property management systems is a plus
Background in multifamily residential or affordable housing property management is preferred

Job Responsibility

Manage annual and interim recertification activities for residents in accordance with affordable housing program timelines
Examine household files to confirm that eligibility records, supporting documents, and compliance materials are complete and accurate
Gather, validate, and organize income, asset, and related resident documentation needed for certification reviews
Monitor adherence to affordable housing rules and ensure required forms and records meet established program standards
Communicate with residents to request missing information, clarify documentation needs, and support timely follow-up
Maintain orderly records and enter updates into compliance tracking platforms and property management systems
Coordinate with on-site property management staff to keep recertification schedules on track and resolve outstanding items
Provide additional administrative and compliance support as project needs evolve during the assignment

What we offer

Medical
Vision
Dental
Life and disability insurance
Eligible to enroll in company 401(k) plan

Fulltime

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