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Robert Half Logo Robert Half · Real Estate

Property Administrator

United States, West Seneca · Job Posted June 29, 2026
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Job Description

We are looking for a detail-oriented Property Administrator to support residential property operations in New York. This is a Contract position suited for someone who enjoys balancing leasing activity, resident service, and day-to-day administrative coordination. The ideal candidate will help maintain a well-run community by overseeing documentation, supporting occupancy goals, and contributing to a positive resident experience.

Job Responsibility

  • Oversee daily property administration while applying company policies and operational standards consistently across resident-facing activities
  • Promote available units through outreach, referrals, and property tours to help drive occupancy and attract prospective residents
  • Prepare lease agreements, complete move-in documentation, and coordinate onboarding steps for new residents
  • Receive security deposits and rent payments, maintain accurate records, and handle routine bank deposits in a timely manner
  • Support property financial performance by monitoring receivables, assisting with renewals, authorizing appropriate maintenance work, and tracking operating costs
  • Partner with leadership on staff onboarding and training to help build an effective on-site team
  • Address resident concerns promptly, uphold lease compliance, inspect vacant apartments, and coordinate with maintenance staff to keep the community in strong condition
  • Deliver responsive customer service and assist with resident engagement initiatives and community events that encourage retention
  • Compile operational and performance reports by gathering information, reviewing trends, and summarizing key findings
  • Protect resident and company information by maintaining confidentiality and handling records with discretion

Requirements

  • At least 1 year of experience in property administration, leasing, or residential property management
  • Demonstrated ability to support leasing goals and contribute to occupancy growth through effective resident communication and follow-up
  • Strong verbal and written communication skills, with the ability to interact effectively with residents, vendors, and team members
  • Proficiency with computer systems and comfort working with financial information, reports, and property records
  • Experience with property management platforms such as Yardi Software is preferred
  • Self-directed work style with the ability to manage responsibilities independently while collaborating effectively with others
  • Detail-oriented, dependable, and service-focused approach to resident support and day-to-day property operations

Nice to have

Experience with property management platforms such as Yardi Software is preferred

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
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