Property Administrator Job at Robert Half (Charlestown)

New

Property Administrator

We are looking for a Property Administrator to support leasing operations and re...

Location

United States , Costa Mesa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in property management, residential leasing, or a related real estate support role
Working knowledge of lease documentation, application processing, and resident file administration
Familiarity with Yardi Software or similar property management systems
Strong customer service, communication, and interpersonal skills with the ability to build rapport quickly
Understanding of Fair Housing practices and the ability to follow applicable federal and state regulations
Ability to manage multiple priorities, maintain accurate documentation, and stay organized in a fast-paced environment
Experience supporting property inspections, resident coordination, and general office administration is preferred

Job Responsibility

Welcome prospective residents and visitors professionally, provide community information, and deliver a high standard of customer service throughout each interaction
Conduct property tours, highlight apartment and community features, and maintain show units and surrounding areas in presentation-ready condition
Prepare leasing paperwork, collect applications and deposits, and coordinate screening steps such as credit, background, and rental history reviews
Track unit availability, update leasing records, and submit completed applicant files to management while keeping applicants informed of their status
Coordinate move-in readiness by confirming apartments are prepared on schedule and reviewing required documents with incoming residents before occupancy
Re-engage prospects who have not yet signed, explore options that fit their needs, and refer them to related communities when appropriate
Support lease renewal activity by preparing renewal documents, distributing notices, and assisting with resident retention efforts
Maintain accurate resident and property data within management software, close out service requests, and follow up with residents regarding completed work orders
Promote the community through marketing initiatives, online listings, social media updates, and resident event support while observing company policies and housing regulations

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Property Administrator

We are looking for a Property Administrator to support the daily operations of a...

Location

United States , Newport Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in property administration, assistant property management, or a similar role supporting commercial or medical office properties
Working knowledge of accounts payable, accounts receivable, billing, and general accounting support functions
Proficiency with Yardi Voyager and other accounting or property management software systems
Ability to manage multiple priorities in a fully onsite, Monday through Friday work environment
Strong communication skills with the ability to interact professionally with tenants, vendors, and internal stakeholders
Comfort preparing reports, maintaining organized documentation, and supporting budget-related processes
Attention to detail and follow-through in handling financial records, vendor coordination, and operational tasks

Job Responsibility

Support day-to-day building operations by coordinating administrative activities, tracking service needs, and helping ensure the property is maintained to a high standard
Serve as a point of contact for tenants by responding to questions, addressing concerns promptly, and helping create a positive occupancy experience
Assist with maintenance coordination by monitoring work orders, following up with vendors, and helping ensure repairs and building services are completed on time
Oversee contract-related administrative tasks, including organizing vendor documentation, confirming service schedules, and maintaining accurate records
Prepare operational and statistical reports that help property leadership monitor performance, occupancy matters, and service trends
Handle accounts payable and accounts receivable activities, including invoice processing, billing support, payment tracking, and record reconciliation
Contribute to budgeting and financial oversight by updating property records, assisting with expense tracking, and supporting routine financial reviews
Use Yardi and related management systems to maintain property data, process financial transactions, and support reporting requirements

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan for contract/temporary professionals

Fulltime

New

Property Administrator

We are looking for a Property Administrator to support an affordable housing com...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in affordable housing compliance within a property management environment is required
Must have hands-on knowledge of LIHTC (Low-Income Housing Tax Credit) compliance
Working knowledge of regulated housing programs and recertification procedures is essential
Demonstrated ability to review tenant files and assess income and asset documentation accurately
Strong organizational skills and close attention to detail in document-heavy workflows
Ability to manage multiple deadlines effectively in a fast-paced contract assignment
Proficiency with Microsoft Office and familiarity with property management or compliance software
Clear communication skills with the ability to interact professionally with residents and internal teams

Job Responsibility

Manage annual and interim recertification activities for residents, ensuring all submissions are completed within required timeframes
Examine household files to confirm that records meet affordable housing program standards and internal compliance expectations
Gather, validate, and organize income, asset, and supporting eligibility documents needed for certification reviews
Coordinate directly with residents to request missing paperwork, answer questions, and follow up on outstanding items
Maintain orderly compliance records and enter updates into tracking tools and property management systems
Partner with property staff to monitor deadlines, resolve documentation gaps, and keep the project moving on schedule
Support administrative compliance work related to regulated housing operations as additional needs arise
Use software platforms such as Yardi or similar property management systems to manage records and reporting tasks efficiently

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

New

Property Administrator

Location

United States , New Windsor

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting the day-to-day operations of a busy leasing office

Job Responsibility

Greet prospective tenants and visitors, providing a professional and welcoming front office presence
Answer and direct incoming calls, responding to inquiries related to property availability, pricing, and application processes
Assist prospective tenants with application questions and leasing information
Prepare and process leasing documents, including applications, lease agreements, and related paperwork
Maintain accurate and organized tenant files, both physical and electronic
Support the leasing team with follow-ups on applications, showings, and tenant communication
Coordinate move-in logistics, including scheduling, documentation, and tenant onboarding
Assist with general administrative tasks such as data entry, filing, and office coordination
Ensure timely and accurate communication between tenants, prospects, and leasing staff

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

New

Property Administrator

We are looking for a detail-oriented Property Administrator to support daily pro...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of administrative experience, preferably in property management or a related office setting
Strong communication skills with the ability to interact effectively with tenants and internal team members
Prior experience managing administrative processes such as recordkeeping, correspondence, and service request tracking
Working knowledge of Microsoft Office, including intermediate Excel skills for updating existing spreadsheets and tracking information
Experience with invoice coding or accounts-related administrative support is highly preferred
Familiarity with property management environments, including residential or commercial settings, is an advantage
Experience using Yardi software is preferred
Ability to work onsite Monday through Friday in Irvine, California in a detail-oriented business environment

Job Responsibility

Coordinate day-to-day administrative activities for the property management office and maintain organized records, files, and correspondence
Track incoming work orders, update their status, and help ensure service requests are routed and followed through in a timely manner
Serve as a point of contact for tenants by responding to routine questions and relaying information clearly and professionally
Assist with invoice processing, including coding support and maintaining accurate payment-related documentation when needed
Prepare, update, and maintain reports, logs, and spreadsheets using Microsoft Office tools, especially Excel
Support the property management team with general office tasks, scheduling, and operational follow-up to keep daily activities running smoothly
Help maintain accurate property and administrative data within relevant systems, including Yardi when applicable

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

New

Property Administrator

We are looking for a Property Administrator to support the day-to-day operations...

Location

United States , Orlando

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience with Yardi is strongly preferred
Prior experience in property administration, commercial property management, or a closely related administrative role
Proficiency with Microsoft Excel and Microsoft Word for reporting, tracking, and general documentation
Experience handling invoice coding, vendor coordination, and work order follow-up in an office environment
Strong communication skills with the ability to interact professionally with tenants, vendors, and internal teams
Excellent organizational skills and attention to detail when managing multiple requests and deadlines
Ability to work in a permanent role and adapt to changing priorities in a busy property management setting
Background supporting commercial properties is preferred

Job Responsibility

Manage daily administrative activities that support commercial property operations and maintain accurate office documentation
Review, enter, and track invoices to help ensure timely and accurate coding for payment processing
Serve as a point of contact for tenant inquiries and provide prompt, thorough follow-up on service-related concerns
Monitor work order activity from intake through completion and coordinate updates with tenants and internal stakeholders
Communicate with approximately 20 to 25 vendors to schedule services, confirm scope, and support timely resolution of property needs
Maintain organized records related to tenant requests, vendor activity, invoices, and general property administration
Assist with clerical tasks such as preparing correspondence, updating reports, and supporting routine office workflows
Use property management and office software to keep information current and support efficient day-to-day operations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

New

Property Administrator

We are looking for a detail-oriented Property Administrator to support day-to-da...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1-3 years of experience in property management, with commercial property exposure strongly preferred
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
Ability to build and maintain strong working relationships with tenants, clients, vendors, and contractors
Strong organizational skills with close attention to detail and the ability to manage multiple priorities effectively
Experience supporting invoice processing, expense tracking, or budget preparation is preferred
Familiarity with property management platforms such as Yardi or similar real estate software is an asset
Knowledge of contracts, lease documentation, and property administration practices is preferred

Job Responsibility

Coordinate daily administrative activities for commercial properties, including tracking service requests, organizing work orders, and maintaining accurate property records
Serve as a key point of contact for tenants, vendors, and property owners by addressing inquiries promptly and helping resolve operational issues efficiently
Assist with financial tasks such as processing invoices, monitoring expenses, and supporting budget-related documentation for property operations
Prepare recurring reports and updates for senior leadership and ownership groups to provide clear visibility into property performance and activity
Support vendor and contractor engagement by organizing service agreements, monitoring compliance documents, and following up on bid and contract materials
Conduct property visits and inspections to identify maintenance concerns, document findings, and recommend practical improvements
Help oversee lease-related administrative matters by maintaining organized files and supporting documentation tied to agreements and tenant obligations
Contribute ideas that improve property management processes, service delivery, and overall operational efficiency

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in 401(k) plan

Property Administrator

We are looking for a Property Administrator to support day-to-day property opera...

Location

United States , Nashua

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in property management, property administration, or leasing support within residential or commercial environments
Working knowledge of leasing processes, tenant documentation, and general property operations
Experience using Yardi Software for data entry, record maintenance, or property administration tasks
Strong organizational skills with the ability to manage multiple priorities and maintain detailed, accurate records
Effective written and verbal communication skills for interacting with tenants, vendors, and internal stakeholders
Proficiency with standard office software and administrative systems used in a property management setting
Ability to work independently, exercise sound judgment, and provide consistent follow-through on assigned tasks

Job Responsibility

Coordinate daily administrative activities for assigned residential and commercial properties, ensuring records, correspondence, and operational documents remain accurate and up to date
Assist with leasing activities by preparing documentation, responding to prospective tenant inquiries, and supporting application and move-in processes
Maintain tenant files, lease agreements, and property-related reports while helping ensure compliance with established procedures and deadlines
Serve as a point of contact for residents, tenants, vendors, and internal teams by addressing routine questions and directing issues to the appropriate parties
Track maintenance requests and vendor services, following up on work status to help support timely resolution and smooth property operations
Enter and update property, lease, and tenant information in Yardi Software and other management tools with a high level of accuracy
Support rent roll updates, invoice processing, and general billing coordination in partnership with property management and accounting teams
Prepare routine reports, occupancy updates, and leasing summaries to help leadership monitor property performance and administrative activity

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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