Property Administrator Job at Robert Half (San Diego)

Property Administrator

Robert Half

Location:
United States , San Diego

Category:
Real Estate

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Our client, a well-established commercial real estate firm, is seeking a detail-oriented and service-driven Property Administrator to support day-to-day property operations. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced environment, enjoys working with tenants and vendors, and brings strong administrative and financial support skills to a property management team. The ideal candidate is highly organized, communicative, and comfortable handling operational coordination to ensure seamless property operations and a positive tenant experience.

Job Responsibility:

Serve as a primary point of contact for tenant and client inquiries, responding promptly and professionally within established service standards
Process accounts payable, including invoice coding, approvals, and timely payments to avoid late fees or service interruptions
Manage rent statements, late fees, and additional billings in accordance with lease terms
Partner with the Property Manager to track collections and support timely payment resolution
Assist with preparation and review of property budgets, financial statements, variance reports, and reforecasts
Maintain and track vendor and tenant insurance certificates to ensure compliance with property requirements
Coordinate and support tenant/client appreciation events within the approved annual budget
Conduct monthly property and tenant space inspections, document findings, and coordinate follow-up actions
Support maintenance and facilities teams to ensure service standards and operational needs are met
Utilize property management systems and tools to track workflows, documentation, and action items

Requirements:

Prior experience in commercial real estate, property management, or a related administrative role
Proficiency with property management software and Microsoft Office (Excel, Word, Outlook)
Excellent organizational skills with strong attention to detail
Professional communication skills and a client-service mindset
Ability to manage multiple priorities and meet deadlines in a dynamic environment

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 08, 2026

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