Property Administrative Assistant Job at Robert Half (Amherst)

Property Administrative Assistant

We are looking for a detail-oriented Property Administrative Assistant to join o...

Location

United States , Greenville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in property management, real estate, or a related administrative support role preferred
Strong organizational, multitasking, and problem-solving skills
Effective verbal and written communication abilities
Proficiency with Microsoft Office Suite or property management software is a plus
Ability to maintain confidentiality and handle sensitive information professionally
Customer service orientation and positive attitude

Job Responsibility

Assist with day-to-day operations of residential or commercial properties under management
Handle tenant inquiries, process maintenance requests, and communicate updates to tenants as needed
Coordinate and schedule property showings, inspections, repairs, and services with contractors or vendors
Support the leasing process by preparing lease agreements, renewals, and other related documents
Maintain accurate and up-to-date tenant and property files, both electronically and in hard copy
Track rent payments and prepare basic reports for the Property Manager
Assist with move-in and move-out procedures, ensuring all documentation is complete
Monitor property compliance with regulations, including safety and occupancy guidelines
Provide general administrative support, such as answering phones, managing emails, filing, and data entry

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Property Administrative Assistant

The Administrative Assistant supports the property leadership team by providing ...

Location

United States , Anaheim

Salary:

70000.00 - 75000.00 USD / Year

JLL

Expiration Date

Until further notice

Requirements

3+ years of experience in administrative, executive assistant, or management support roles
Strong organizational and time-management skills with the ability to manage competing priorities
Excellent written and verbal communication skills
High level of professionalism, discretion, and attention to detail
Proficiency in Microsoft Office, SharePoint Pages, and collaboration tools
Candidates must be authorized to work in the United States without sponsorship

Job Responsibility

Provide day-to-day administrative support to management, including calendar management, meeting coordination, and travel logistics
Prepare agendas, briefing materials, presentations, and follow-up summaries for leadership meetings
Manage correspondence, reports, and documentation with a high level of accuracy and confidentiality
Track action items and deadlines to ensure timely execution across teams
Support cross-functional initiatives involving development, marketing, events, partnerships, and operations
Assist with project tracking, timelines, and coordination across internal departments and external vendors
Organize and maintain project files, contracts, and operational documentation
Support on-site operational needs during key events, openings, or district activations as needed
Serve as a point of contact between senior management, internal teams, tenants, partners, and vendors
Draft and distribute internal communications, meeting notes, and status updates

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

Administrative Assistant, Property

Support the Property Operations team to ensure tenant obligations and site stand...

Location

United States , Bethesda

Salary:

60000.00 - 65000.00 USD / Year ▼

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
4+ years of relevant experience
Strong attention to detail with excellent organizational and time‑management skills
Proven ability to handle data entry accurately and efficiently
Strong multitasking and problem‑solving abilities in a fast‑paced environment
Excellent written and verbal communication skills
Advanced proficiency in Microsoft Office
Experience with property management software preferred

Job Responsibility

Support the Property Operations team to ensure tenant obligations and site standards are met
Serve as a primary point of contact for tenant requests, questions, and issue resolution
Coordinate facilities, janitorial, security, and vendor-related requests
Enter, track, and close work orders
code AP invoices and check requests
Assist with financial reporting, accruals, and expense tracking
Prepare and distribute tenant communications and notifications
Support Property Managers with contracts, vendor documentation, and special projects

Fulltime

Administrative Assistant – Property Management

The Administrative Assistant – Property Management will provide comprehensive su...

Location

Barbados , Bridgetown

Salary:

Not provided

PVH Group Inc

Expiration Date

Until further notice

Requirements

A minimum of five (5) CXC passes at General Proficiency, including Mathematics, English Language, and Office Procedures
A minimum of two (2) years’ experience in an administrative role
Proficiency in Microsoft Office Suite
Ability to give and take direction and to interface with decision makers professionally
Ability to maintain confidentiality and prevent disclosure of sensitive information
Ability to interact with and possess a general understanding of culturally diverse clients from various markets
Good written and oral communication skills
Excellent organization skills
Ability to multitask while performing each task with accuracy and speed
Ability to meet deadlines

Job Responsibility

Assists the Manager – Property Management with the planning and organising of Property Management events and meetings
Monitors the diary or calendar of the Manager- Property Management and schedules or reschedules appointments/events/meetings
Communicates meeting requests for departmental meetings to the Property Management Team
Circulates invitations to meetings and monitors replies
Guided by the service quality standards in support of the Sotheby’s International Realty brand
Provides feedback on locations in the sequence of service requiring improvements
Receives all mail delivered to the BSIR office, sorts and delivers or files it
Maintains a log of all cheques handed to the front desk for collection
Provides telephone support to the Property Management Department
Receives invoices and correspondence for the Property Management Department and distributes or files them

Fulltime

New

Property Manager Administrative Assistant

The Property Manager Administrative Assistant provides administrative support to...

Location

United States , Honolulu

Salary:

21.00 - 23.00 USD / Hour

Associa

Expiration Date

Until further notice

Requirements

Knowledge of general office equipment (copier, fax, phone systems, etc.)
Knowledge of Microsoft Office
Ability to learn and utilize proprietary systems quickly and efficiently
Professional communication skills (phone, interpersonal, written, verbal, etc.)
Self-motivated, proactive, detail oriented and a team player
Time management and time critical prioritization skills
High School diploma or GED Required
0 – 3 years of directly related or closely related experience

Job Responsibility

Send emails, upload documents, post notices to the community portal app, process faxes, and file association correspondence into company shared drives as directed by the Property Manager
Distribute Board Meeting packets, conduct Board Meeting quorum calls, and save related documents as requested by the Property Manager
Obtain Board Member email responses for seminars, register for respective seminars, send confirmation emails to Board Members, and copy the Property Manager
process PTRF/invoices
Complete all mailouts as directed by the Property Manager (printing, stuffing, posting) using USPS, Certified, FedEx, or UPS, as per instructions
Extract and file monthly financials from the shared drive, post to the community portal app, and distribute via print, mail, or email as directed by the Property Manager
Assemble the completed budget from Accounting, save, print, and mail to homeowners
Receive the Association Annual Meeting Notice from the Property Manager, prepare 75- and 45-day notice packets, assemble Annual Meeting Program files, and prepare association folders
track all proxies and provide quorum counts to the Property Manager
Attend Annual Meetings as scheduled to register owners, tally votes, and perform other Annual Meeting duties

Fulltime

Property Accounting Manager / Assistant Property Controller

This is a role for someone who wants to move beyond task execution and into true...

Location

United States , Oakland

Salary:

145000.00 - 160000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

5–7 years of property accounting experience
Strong background in lease administration + commercial real estate
Hands-on experience with Yardi (non-negotiable)
Someone who can own processes, prioritize, and operate at a high level
Detail-oriented but also able to see the bigger picture

Job Responsibility

Oversee day-to-day property accounting operations across a growing portfolio
Act as the bridge between accounting, asset management, and project teams
Review leases, vendor activity, AP workflows, and tenant billings
Lead monthly close reviews, trial balances, and financial reporting
Manage debt compliance, construction draws, and escrow tracking
Drive accuracy, efficiency, and process improvement across systems (Yardi-heavy)

What we offer

bonus
medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Affordable Housing Assistant Property Manager

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate or bachelor’s degree preferred
Previous experience in property management, affordable housing, leasing, or administrative support preferred
Knowledge of affordable housing programs such as LIHTC, HUD, Section 8, or other subsidized housing programs preferred
Strong organizational, customer service, and communication skills
Ability to maintain accurate records and handle confidential information professionally
Proficiency in Microsoft Office and property management software preferred
Ability to multitask, meet deadlines, and work effectively in a fast-paced environment

Job Responsibility

Assist with day-to-day property management operations for affordable housing communities
Support leasing activities, including applications, resident onboarding, lease renewals, and move-in/move-out coordination
Help maintain resident files and ensure documentation is complete, accurate, and compliant with affordable housing program requirements
Assist with income certifications, recertifications, and verification of resident eligibility
Respond to resident questions, concerns, and service requests in a professional and timely manner
Support rent collection, payment tracking, delinquency follow-up, and related recordkeeping
Prepare reports, notices, correspondence, and other administrative documents
Coordinate with maintenance staff and vendors to help address work orders and property issues
Maintain occupancy records, waiting lists, and leasing data in property management systems
Support inspections, audits, and compliance reviews as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

Our client, a Property Management office located in Bryant Park, Manhattan is se...

Location

United States , New York

Salary:

30.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent from an accredited institution
Two or more years in an administrative support role in a professional office environment
Advanced knowledge of Microsoft Office, strong Excel experience
Work indoors approximately 95% of the time and outdoors 5% of the time
Work overtime as business needs deem appropriate
Excellent customer service skills
Strong attention to detail and follow-through skills in a fast-paced environment

Job Responsibility

Process and track tenant rent payments, utilities, and other building service receivables
Monitor aging reports and follow up on outstanding balances
Coordinate with tenants and accounting to resolve discrepancies
Maintain accurate records of all incoming payments
Review, code, and process vendor invoices in a timely manner
Ensure proper approvals are obtained in accordance with company policies
Coordinate with vendors to resolve billing issues
Maintain organized and accurate AP records
On board vendors to receive AHC payments
Maintain and track service contracts, including expirations and renewals

What we offer

Great benefits

Fulltime

Select Country

Property Administrative Assistant

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Property Administrative Assistant

Property Administrative Assistant

Property Administrative Assistant

Administrative Assistant, Property

Administrative Assistant – Property Management

Property Manager Administrative Assistant

Property Accounting Manager / Assistant Property Controller

Affordable Housing Assistant Property Manager

Administrative Assistant

Our AI answers in your language