Property Administrative Assistant Job at Robert Half (Greenville)

Property Administrative Assistant

The Administrative Assistant supports the property leadership team by providing ...

Location

United States , Anaheim

Salary:

70000.00 - 75000.00 USD / Year

JLL

Expiration Date

Until further notice

Requirements

3+ years of experience in administrative, executive assistant, or management support roles
Strong organizational and time-management skills with the ability to manage competing priorities
Excellent written and verbal communication skills
High level of professionalism, discretion, and attention to detail
Proficiency in Microsoft Office, SharePoint Pages, and collaboration tools
Candidates must be authorized to work in the United States without sponsorship

Job Responsibility

Provide day-to-day administrative support to management, including calendar management, meeting coordination, and travel logistics
Prepare agendas, briefing materials, presentations, and follow-up summaries for leadership meetings
Manage correspondence, reports, and documentation with a high level of accuracy and confidentiality
Track action items and deadlines to ensure timely execution across teams
Support cross-functional initiatives involving development, marketing, events, partnerships, and operations
Assist with project tracking, timelines, and coordination across internal departments and external vendors
Organize and maintain project files, contracts, and operational documentation
Support on-site operational needs during key events, openings, or district activations as needed
Serve as a point of contact between senior management, internal teams, tenants, partners, and vendors
Draft and distribute internal communications, meeting notes, and status updates

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

Administrative Assistant, Property

Support the Property Operations team to ensure tenant obligations and site stand...

Location

United States , Bethesda

Salary:

60000.00 - 65000.00 USD / Year ▼

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
4+ years of relevant experience
Strong attention to detail with excellent organizational and time‑management skills
Proven ability to handle data entry accurately and efficiently
Strong multitasking and problem‑solving abilities in a fast‑paced environment
Excellent written and verbal communication skills
Advanced proficiency in Microsoft Office
Experience with property management software preferred

Job Responsibility

Support the Property Operations team to ensure tenant obligations and site standards are met
Serve as a primary point of contact for tenant requests, questions, and issue resolution
Coordinate facilities, janitorial, security, and vendor-related requests
Enter, track, and close work orders
code AP invoices and check requests
Assist with financial reporting, accruals, and expense tracking
Prepare and distribute tenant communications and notifications
Support Property Managers with contracts, vendor documentation, and special projects

Fulltime

Administrative Assistant – Property Management

The Administrative Assistant – Property Management will provide comprehensive su...

Location

Barbados , Bridgetown

Salary:

Not provided

PVH Group Inc

Expiration Date

Until further notice

Requirements

A minimum of five (5) CXC passes at General Proficiency, including Mathematics, English Language, and Office Procedures
A minimum of two (2) years’ experience in an administrative role
Proficiency in Microsoft Office Suite
Ability to give and take direction and to interface with decision makers professionally
Ability to maintain confidentiality and prevent disclosure of sensitive information
Ability to interact with and possess a general understanding of culturally diverse clients from various markets
Good written and oral communication skills
Excellent organization skills
Ability to multitask while performing each task with accuracy and speed
Ability to meet deadlines

Job Responsibility

Assists the Manager – Property Management with the planning and organising of Property Management events and meetings
Monitors the diary or calendar of the Manager- Property Management and schedules or reschedules appointments/events/meetings
Communicates meeting requests for departmental meetings to the Property Management Team
Circulates invitations to meetings and monitors replies
Guided by the service quality standards in support of the Sotheby’s International Realty brand
Provides feedback on locations in the sequence of service requiring improvements
Receives all mail delivered to the BSIR office, sorts and delivers or files it
Maintains a log of all cheques handed to the front desk for collection
Provides telephone support to the Property Management Department
Receives invoices and correspondence for the Property Management Department and distributes or files them

Fulltime

Property Accounting Manager / Assistant Property Controller

This is a role for someone who wants to move beyond task execution and into true...

Location

United States , Oakland

Salary:

145000.00 - 160000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

5–7 years of property accounting experience
Strong background in lease administration + commercial real estate
Hands-on experience with Yardi (non-negotiable)
Someone who can own processes, prioritize, and operate at a high level
Detail-oriented but also able to see the bigger picture

Job Responsibility

Oversee day-to-day property accounting operations across a growing portfolio
Act as the bridge between accounting, asset management, and project teams
Review leases, vendor activity, AP workflows, and tenant billings
Lead monthly close reviews, trial balances, and financial reporting
Manage debt compliance, construction draws, and escrow tracking
Drive accuracy, efficiency, and process improvement across systems (Yardi-heavy)

What we offer

bonus
medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Property Administrative Specialist

Our Property Administrative Specialists play an important role in a number of vi...

Location

Barbados , Waves Resort & Spa Barbados

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Provide administrative support using word processing, spreadsheet, database, or presentation software
Serve as point of contact for clients and vendors
Act as liaison between Sales Office and clients throughout event process
Create a safe workplace
Follow company policies and procedures
Uphold quality standards
Ensure uniform, personal appearance, and communications are professional
Develop and maintain positive working relationships with other employees and departments
Support team to reach common goals
Listen and respond appropriately to the concerns of other employees

Job Responsibility

Support administrative needs across departments (Guest Services, Engineering, Food & Beverage)
Provide administrative support using word processing, spreadsheet, database, or presentation software
Serve as point of contact for clients and vendors
Act as liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event)

Fulltime

Assistant Property Manager

We are seeking a contract Assistant Property Manager with LIHTC knowledge respon...

Location

United States , Somerset

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in property management, affordable housing, or a related administrative role
Working knowledge of LIHTC regulations and affordable housing compliance requirements
Experience with tenant files, income certifications, recertifications, and rent calculations
Strong attention to detail and ability to maintain accurate records
Excellent customer service and communication skills
Ability to manage multiple priorities in a fast-paced environment
Proficiency with property management software and Microsoft Office applications
Strong organizational and problem-solving skills
Ability to work collaboratively with onsite staff, residents, and compliance teams
High school diploma required

Job Responsibility

Support daily property operations and assist the Property Manager with site activities
Respond to resident questions, concerns, and service requests in a professional and timely manner
Assist with leasing administration, including applications, move-ins, renewals, and lease documentation
Process applicant and resident paperwork and maintain accurate tenant files
Support LIHTC compliance activities, including income certifications, recertifications, and file reviews
Help calculate rents and verify documentation to support affordable housing program compliance
Maintain organized records and prepare reports as needed for management and compliance purposes
Coordinate with maintenance staff to help ensure work orders and property issues are addressed
Monitor occupancy activity and assist with efforts to support leasing and retention goals
Communicate with residents, vendors, and team members to support smooth property operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to support a busy Property Manage...

Location

United States , Farmingdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative support experience in an office environment
Strong organizational skills with the ability to manage multiple tasks and shifting priorities effectively
Clear written and verbal communication skills for working with Property Managers, support staff, and vendors
Proficiency with Microsoft Word and Excel, along with the ability to learn database and property management systems
Accurate data entry skills and close attention to detail when reviewing invoices, requisitions, and supporting records
Ability to work independently, take initiative, and follow through on assigned tasks
Comfortable working in a permanent Monday through Friday onsite role in Farmingdale, New York

Job Responsibility

Review incoming invoices each day, confirm that related work orders were issued and completed, and verify supporting documentation before processing
Enter invoice details and related records into Yardi and internal tracking tools, ensuring information is accurate
Process requisitions submitted by Property Managers by recording key information in the appropriate systems and maintaining organized documentation
Create service tickets for appliance and building repair requests, route them to approved subcontractors, and monitor progress through completion
Coordinate with Property Managers and support staff to follow up on outstanding repairs, materials orders, and open administrative items
Maintain vendor insurance documentation by uploading and organizing records in company systems and providing backup support when needed
Assist with ordering building materials and tracking related administrative details to support maintenance and property operations
Provide general office and administrative support to the department, including data entry and communication with internal teams and vendors

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Fulltime

Assistant Property Manager

The Assistant Property Manager is responsible to assist the Property Management ...

Location

United States , Seattle

Salary:

Not provided

Urban Renaissance Group

Expiration Date

Until further notice

Requirements

2+ years administrative experience
Proficient in MS Word and Excel
Associates degree in business management (preferred) or equivalent body of knowledge or experience
Commercial Real Estate experience preferred but not required

Job Responsibility

Participate as a building staff team member, supporting all of the efforts to achieve Owner and organizational goals
Maintain good tenant relations through regular personal contact responding to tenants’ concerns, complaints and proactively contacting tenant concerning their tenancy in the building
Responsible for the daily tenant maintenance calls received through Building Engines, assuring requests are handled in a timely, professional manner
Assist in coordination of special events or operational events at the building
Assist the Property Management Team by proactively communicating to tenants, owner’s goals & objectives, scheduled and unscheduled maintenance projects occurring at the property
Process all tenant move-in and move-out forms and initiate janitorial or other services required by a lease
Assist the Property Management Team in all operational communication and implementation of the property owner’s goals and objectives
Assist in the oversight of vendors responsible for the day to day maintenance and operation of the physical plant
Assure vacant spaces are in best condition to assist in the marketing efforts of Owner
Assist in the coordinate of the fire/life safety program

What we offer

Comprehensive medical, dental, and vision benefits
Prescription program
Generous paid time off
Paid Family Leave Program
Employee assistance program
Team events
Management 1:1s and open forums
Workshops and training
Personal learning and development
Business association sponsorships

Fulltime

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