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JLL Logo JLL · Real Estate

Property Administrative Assistant

United States, Anaheim 70000.00 - 75000.00 USD / Year · Job Posted February 20, 2026
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Job Description

The Administrative Assistant supports the property leadership team by providing high-level administrative, operational, and project coordination support across a dynamic, mixed-use sports and entertainment district. This role requires exceptional organization, discretion, and the ability to manage multiple priorities while interfacing with internal teams, external partners, and executive stakeholders.

Job Responsibility

  • Provide day-to-day administrative support to management, including calendar management, meeting coordination, and travel logistics
  • Prepare agendas, briefing materials, presentations, and follow-up summaries for leadership meetings
  • Manage correspondence, reports, and documentation with a high level of accuracy and confidentiality
  • Track action items and deadlines to ensure timely execution across teams
  • Support cross-functional initiatives involving development, marketing, events, partnerships, and operations
  • Assist with project tracking, timelines, and coordination across internal departments and external vendors
  • Organize and maintain project files, contracts, and operational documentation
  • Support on-site operational needs during key events, openings, or district activations as needed
  • Serve as a point of contact between senior management, internal teams, tenants, partners, and vendors
  • Draft and distribute internal communications, meeting notes, and status updates
  • Assist with coordination of leadership presentations and stakeholder briefings
  • Help maintain efficient office operations, including scheduling, supplies, and vendor coordination
  • Support onboarding and coordination for new team members, consultants, or partners
  • Assist with special projects and ad hoc assignments related to the growth of the property

Requirements

  • 3+ years of experience in administrative, executive assistant, or management support roles
  • Strong organizational and time-management skills with the ability to manage competing priorities
  • Excellent written and verbal communication skills
  • High level of professionalism, discretion, and attention to detail
  • Proficiency in Microsoft Office, SharePoint Pages, and collaboration tools
  • Candidates must be authorized to work in the United States without sponsorship

Nice to have

  • Experience in sports, entertainment, real estate development, hospitality, or mixed-use environments
  • Familiarity with project coordination, event support, or district operations
  • Ability to work flexible hours, including occasional evenings or weekends during major events

What we offer

  • 401(k) plan with matching company contributions
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
  • Early access to earned wages through Daily Pay
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