CrawlJobs Logo

Property Admin Coordinator

https://www.office-angels.com Logo

Office Angels

Location Icon

Location:
United Kingdom , Canterbury

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

32000.00 - 34000.00 GBP / Year
Save Job
Save Icon
Apply Position

Job Description:

Our client, a leading Business centre in Canterbury, is looking for an enthusiastic and proactive individual to join their team. As the Property Admin Coordinator, you will play a pivotal role in the success of the organisation by managing relationships with Tenants, Partners, Contractors, and Suppliers. With your strong understanding of Health and Safety, you will ensure a safe and welcoming environment for all.

Job Responsibility:

  • Develop and maintain effective relationships with Tenants, Partners, Contractors, and Suppliers
  • Proactively monitor and manage Customer satisfaction
  • Promptly resolve any Customer issues and/or complaints
  • Maintain a strong focus on health and safety, ensuring safe usage within the building
  • Line manage the Head Receptionist and Handyman
  • Ensure all vacant units are in a ready-to-show condition
  • Achieve lettings to meet sales and profitability objectives
  • Provide timely reporting to the Property Manager
  • Understand the Centre's financial goals and objectives
  • Minimise controllable expenses
  • Proactively chase debt
  • Effectively manage workloads within the team
  • Motivate Centre staff to provide excellent customer service
  • Ensure company policies and procedures are followed
  • Identify and nurture talent within the team

Requirements:

  • Previous experience in a Customer facing role
  • Excellent Administrative skills
  • Strong understanding of Health and Safety
  • Positive and proactive attitude
  • Ability to build strong relationships
  • Ability to handle challenges and fast-changing situations
  • Attention to detail and a proactive approach
  • Self-motivated and problem-solving mindset
What we offer:
  • 25 days annual leave + Bank holidays
  • Private pension
  • 24 hour support line

Additional Information:

Job Posted:
June 19, 2025

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Office Angels - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Property Admin Coordinator

Lettings & Compliance Coordinator

Join a vibrant, high-performing estate agency in the heart of Kensington & Chels...
Location
Location
United Kingdom , London
Salary
Salary:
28000.00 - 35000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A minimum of 2 years' experience in a property admin or lettings support role
  • At least 1 year in an estate agency office environment
  • A deep understanding of tenancy agreements, deposit regulations, and compliance processes
  • Strong organisational skills with exceptional attention to detail
  • Confident written and verbal communicator, ready to engage with clients and colleagues alike
  • Comfortable using CRM systems (Alto preferred), MS Office, and other digital tools
Job Responsibility
Job Responsibility
  • Manage office supplies, keys, calendars, and general administrative tasks
  • Be the first point of contact for landlord and tenant inquiries, showcasing your exceptional customer service skills
  • Organise property handovers, viewings, and internal scheduling with flair
  • Process tenant referencing, Right to Rent checks, and background screening efficiently
  • Draught tenancy agreements, manage renewals, and ensure deposits are registered properly
  • Oversee compliance for all move-ins/outs and maintain accurate tenancy documentation
  • Maintain precise records in Alto CRM and shared filing systems to ensure nothing slips through the cracks
  • Assist with tenancy reporting, budgeting, and operational tracking to support our growing business
What we offer
What we offer
  • Competitive salary: £26,000-£35,000 DOE + performance bonus
  • The opportunity to work from our boutique office in Central London
  • Exposure to premium properties and high-net-worth clients
  • Career growth opportunities in a thriving, close-knit team that values your contributions
  • Fulltime
Read More
Arrow Right

Lettings & Compliance Coordinator

Join a dynamic estate agency with over 50 years of expertise in central London p...
Location
Location
United Kingdom , London
Salary
Salary:
28000.00 - 35000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Must have experience in a property admin or lettings support role
  • Must have experience in an estate agency office environment
  • A deep understanding of tenancy agreements, deposit regulations, and compliance processes
  • Strong organisational skills with exceptional attention to detail
  • Confident written and verbal communicator
  • Comfortable using CRM systems (Alto preferred), MS Office, and other digital tools
Job Responsibility
Job Responsibility
  • Manage office supplies, keys, calendars, and general administrative tasks
  • Be the first point of contact for landlord and tenant inquiries
  • Organise property handovers, viewings, and internal scheduling
  • Process tenant referencing, Right to Rent checks, and background screening
  • draught tenancy agreements, manage renewals, and ensure deposits are registered properly
  • Oversee compliance for all move-ins/outs and maintain accurate tenancy documentation
  • Maintain precise records in Alto CRM and shared filing systems
  • Assist with tenancy reporting, budgeting, and operational tracking
What we offer
What we offer
  • Competitive salary: £28,000 - £35,000 DOE + performance bonus
  • The opportunity to work from a boutique office in Central London
  • Exposure to premium properties and high-net-worth clients
  • Career growth opportunities in a thriving, close-knit team that values your contributions
  • Fulltime
Read More
Arrow Right

Business Centre & Facilities Coordinator

Business Centre & Facilities Coordinator role in property and facilities managem...
Location
Location
United Kingdom , Gateshead
Salary
Salary:
28000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years in a self-managed, front-of-house, or customer service role, ideally with facilities exposure
  • Understanding of property management and H&S legislation (IOSH Managing Safely desirable)
  • Strong organisational, planning, and multitasking skills
  • Excellent verbal and written communication, with tact, diplomacy, and confidentiality
  • Proactive, accountable, and able to work independently
  • Confident, professional, and customer-focused personality
  • IT literate (Microsoft Office Suite, Outlook, Safety Culture - iAuditor or equivalent)
  • Familiarity with social media platforms (LinkedIn, Instagram, Facebook) advantageous
  • Knowledge of facility maintenance and safety procedures
Job Responsibility
Job Responsibility
  • Provide guidance to contractors, tenants, staff, and visitors
  • Manage calls and emails efficiently
  • Respond to helpdesk inquiries and urgent maintenance requests
  • Support the Senior Facilities Manager with admin tasks across multiple properties
  • Coordinate contractors, site inductions, and meetings
  • Support tenant engagement and events, including newsletters and community-building activities
  • Conduct daily property walkthroughs to ensure cleanliness, safety, and functionality
  • Assist with H&S compliance, emergency procedures, fire risk assessments, and safety audits
  • Support service charge budgets, reconciliations, and expenditure monitoring
  • Report operational matters to the Senior Building Manager
What we offer
What we offer
  • Free on-site parking
  • 25 days annual leave + birthday leave
  • Volunteering days
  • Cycle to work scheme
  • Eye care vouchers
  • Pension contributions
  • Health & well-being support
  • Dental plan
  • Discounted gym membership
  • Technology discounts
  • Fulltime
Read More
Arrow Right

Sales support and coordinator

Join a reputable and established property developer with a strong track record o...
Location
Location
Malaysia , Kuala Lumpur
Salary
Salary:
4000.00 - 6000.00 MYR / Month
https://www.randstad.com Logo
Randstad
Expiration Date
May 14, 2026
Flip Icon
Requirements
Requirements
  • Candidate must possess a Bachelor’s Degree in Business Administration, Business Management, Marketing, or a relevant field
  • 2–3 years in sales administration or sales support, specifically within the property development or real estate sector
  • Strong interpersonal skills with the ability to professionally manage and follow up with external sales agents and legal partners
Job Responsibility
Job Responsibility
  • Manage and verify all sales booking forms, ensuring all required documents are collected and accurately recorded
  • Provide administrative backup to the Sales Managers, including preparing price lists, sales kits, and weekly performance reports
  • Ensure the sales gallery is well-stocked with marketing collateral (brochures, forms) and ready for walk-in prospects
  • Proactively follow up with agents on pending bookings, missing documents, and buyer status to move cases forward
  • Prepare weekly sales reports and lead conversion summaries for the Sales Manager
!
Read More
Arrow Right

Office Administrator

Office Angels are recruiting for a bubbly, proactive Part-Time Office Administra...
Location
Location
United Kingdom , Bathgate
Salary
Salary:
25000.00 - 27000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an admin or office support role
  • a natural multitasker with top-notch organisational skills
  • personable, confident communicator who loves being around people
  • comfortable using Microsoft Office (and ideally Canva)
  • a proactive, can-do attitude and willingness to get stuck in
  • able to work independently and as part of a close-knit team
Job Responsibility
Job Responsibility
  • Welcoming calls, emails, and walk-ins with warmth and professionalism
  • coordinating diaries and scheduling meetings with precision
  • providing hands-on admin support
  • keeping inboxes in check and responding to queries quickly
  • scanning, filing, and keeping documents organised
  • assisting with marketing materials using Canva and Microsoft Office
  • encouraging client engagement and requesting reviews
  • occasionally helping with property viewings
  • supporting basic financial admin and petty cash
  • sharing industry news and insights with the team
What we offer
What we offer
  • Join a highly-respected company with a friendly, collaborative team
  • enjoy a varied and engaging role where no two days are the same
  • be the heartbeat of the office and make a real impact
  • Parttime
Read More
Arrow Right

Property Management Coordinator

Robert Half is seeking a professional, service-oriented Property Management Coor...
Location
Location
United States , San Diego, Rancho Santa Fe
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1–4+ years admin experience in real estate or property management
  • Experience with Yardi, MRI, AppFolio, or similar systems preferred
  • Strong communication and customer service skills
  • Comfortable supporting multiple properties and managers simultaneously
  • Detail-oriented with strong follow‑through and organization
Job Responsibility
Job Responsibility
  • Assist property managers with tenant communication, work orders, lease abstracts, and renewals
  • Manage vendor appointments, service agreements, bids, and contract compliance
  • Prepare tenant notices, welcome packets, move‑in/move‑out documentation, and inspection forms
  • Track preventive maintenance, building inspections, and key operational milestones
  • Support AP/AR tasks: invoice intake, coding, accrual tracking, and tenant billing support
  • Maintain CAM schedules, rent rolls, certificates of insurance, and vendor logs
  • Help create monthly property reports, occupancy summaries, and budget materials
  • Respond to tenant inquiries with professionalism and urgency
  • Maintain organized digital/physical files for all property assets
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
Read More
Arrow Right

Property Administrator

Do you have experience as a Property Administrator? Are you looking to work in t...
Location
Location
Canada , Brampton
Salary
Salary:
50000.00 - 60000.00 USD / Year
https://www.randstad.com Logo
Randstad
Expiration Date
May 30, 2026
Flip Icon
Requirements
Requirements
  • Min 2 years Property Admin experience
  • excellent communication, written/ verbal
  • proficient in Microsoft Office, specifically in Excel
Job Responsibility
Job Responsibility
  • Lease Administration: Drafting and processing lease agreements, renewals, and notices in compliance with provincial regulations
  • Record Keeping: Maintaining organized digital and physical files for tenant profiles, insurance certificates, and building audits
  • Service Coordination: Acting as the primary liaison between tenants, property managers, and maintenance staff to resolve issues promptly
  • Vendor Management: Coordinating with third-party contractors for repairs, landscaping, and janitorial services
  • reviewing service contracts and invoices
  • Rent Collection: Monitoring accounts receivable, issuing invoices, and following up on outstanding rent payments
  • Budgeting Assistance: Verifying utility expenses and assisting with the preparation of annual operating budgets
  • Site Inspections: Scheduling regular building walk-throughs to ensure property standards and safety protocols are met
  • Move-In/Move-Out Coordination: Managing the logistics of tenant transitions, including key handovers and suite inspections
What we offer
What we offer
  • Hear about new employment opportunities and Gain access to jobs before they hit the market (contract, temporary and permanent)
  • Chat with recruiters who can connect you to top employers
  • Gain market insight
  • Tips on how to leverage your skills in the current market
  • Fulltime
Read More
Arrow Right

Housing & Repairs Assistant

Join a dedicated and community-focused housing organisation based in Inverness, ...
Location
Location
United Kingdom , Inverness
Salary
Salary:
14.77 GBP / Hour
brookstreet.co.uk Logo
Brook-St Hiredonline
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Excellent communication and interpersonal skills
  • Strong organisational skills with attention to detail
  • Proficiency in IT, with confidence in navigating CRM systems and other digital tools
  • Ability to work independently, demonstrating initiative while understanding when to seek approval
  • Understanding or willingness to learn about the private letting market and landlord responsibilities
  • Knowledge of GDPR requirements related to personal data handling
  • Valid driving licence and access to a vehicle for property inspections and viewings
Job Responsibility
Job Responsibility
  • Act as the primary contact for tenants reporting repairs and maintenance issues
  • Coordinate with contractors to instruct repairs and follow up on work progress
  • Manage scheduled servicing requirements to ensure properties remain compliant
  • Arrange and conduct property inspections and viewings
  • Maintain effective communication with tenants regarding housing management matters
  • Prepare and manage tenancy documentation
  • Keep CRM system records up to date
  • Assist the Housing Manager in managing rent accounts and other housing management functions
  • Develop marketing materials for housing opportunities
  • Process application forms and respond to enquiries
What we offer
What we offer
  • Travel expenses paid
  • Parttime
Read More
Arrow Right