Projects and Building Operations Coordinator

• Track and manage Project and Operations team Corrigo work orders to ensure all SLAs are achieved
• Coordination Of Operations team daily activities to ensure efficient working practices and service delivery excellence
• Organise and conduct daily stand ups for the Operations team, using Jira and agile practices to effectively maintain workflow and understand blockers
• Report the blockers back up to the management team in a timely manner in order to resolve the issues
• Conduct detailed space audits to understand current space allocation, occupancy rates, and utilisation metrics
• Support the PM to collaborate with internal stakeholders to understand business requirements, strategic objectives, and growth projections
• Analyse data collected from space audits to identify opportunities for space consolidation, reconfiguration, and optimization
• Maintain knowledge and support the implementation of GWS occupancy plans and align with the client’s overall workplace strategy
• Work closely with design and construction teams to develop space plans, furniture layouts, and occupancy scenarios
• Collaborate with project management teams such as PDS to ensure successful project execution and timely delivery of occupancy initiatives
• Regularly communicate with the client and provide insights on space utilisation, occupancy trends, and potential cost-saving opportunities
• Monitor space utilisation metrics, conduct ongoing analysis, and generate reports to measure the effectiveness of occupancy strategies
• Stay updated on industry trends, emerging technologies, and best practices in occupancy planning and workplace design
• Utilise computer-aided design (CAD) software and other tools to create detailed space plans, furniture layouts, and 3D renderings
• Support PM to provide guidance on furniture selection, finishes, and materials that align with the client’s brand and design aesthetic
• Conduct regular site visits, where required out of hours, to assess project progress, address design challenges, and ensure adherence to approved space plans
• Support the communication and presentation of design concepts, space plans, and progress updates to the client and internal stakeholders
• Assist Project Manager in the development of project plans, timelines, and budgets
• Coordinate project activities and ensure adherence to project schedules and milestones
• Communicate with project stakeholders, including the client, contractors, vendors, and internal teams, to ensure effective collaboration and timely project progress
• Prepare and review project documentation, including contracts, proposals, change orders, and reports
• Assist in the procurement process by evaluating vendor proposals, and supporting purchase orders process
• Monitor project budgets, track expenses, and prepare financial reports and forecasts
• Coordinate project meetings, take meeting minutes, and distribute actions and follow-ups
• Track and manage project deliverables, ensuring all project milestones and objectives are achieved
• Assist in conducting quality control checks on project deliverables to ensure compliance with the client requirements and standards
• Provide support in risk assessment and issue resolution, escalating critical issues to the project manager when necessary
• Continuously monitor project progress and proactively identify potential risks or delays, offering solutions and alternatives to mitigate challenges
• Maintain project documentation, records, and files in an organised manner
• Support with cover for the Project and Building Operations team in times of sickness and/or leave
• Provide admin support for the management team

• At least 3 years’ experience working in a similar position with a good understanding of FM business
• Excellent communication and customer service skills
• Capable of influencing within cross functional teams
• Knowledge of varied PPM & Reactive Management Control Systems preferred
• Analytical approach to problem solving, ability to influence others using own initiative to provide solutions to operational problems
• PC literate with knowledge of google applications and experience of creating presentation materials desirable
• Desire to develop skills and to progress is essential
• Must be able to work under pressure
• Must be able to work independently with excellent time management
• Must lead by example
• Knowledge of JDE, would be advantageous

Knowledge of JDE, would be advantageous

We’ll offer you a competitive salary and benefits package