CrawlJobs Logo

Projects Administrator

https://www.randstad.com Logo

Randstad

Location Icon

Location:
Canada , Barrie

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Employment contract

Salary Icon

Salary:

58000.00 - 62000.00 CAD / Year
Save Job
Save Icon
Apply Position

Job Description:

We are looking for a highly organized and proactive Projects Administrator . This is a critical role that serves as the "connective tissue" between our project management, estimating, and field teams. If you are a detail-oriented professional who loves keeping projects on track and enjoys a collaborative, fast-paced environment, we want to hear from you.

Job Responsibility:

  • Assist Project Managers with progress billing preparation and documentation
  • Assist Estimators with document preparation and bid closing duties
  • Track purchase orders, invoices, and delivery receipts
  • Maintain logs of project schedules, milestones, and delivery timelines
  • Maintain logs for all submittals, RFIs, shop drawings, and approvals
  • Communicate with suppliers regarding lead times, order confirmations, and delivery dates
  • Serve as the central communication point between Project Managers, estimating, purchasing, accounting, and warehouse teams
  • Prepare agendas, notes, and follow‑ups for weekly project coordination meetings

Requirements:

  • Organization skills to handle schedules, timelines, and tasks effectively
  • Proficiency in Documentation, Record-Keeping, and Data Entry
  • 2+ years of administrative experience
  • 2+ years of Microsoft Office experience
  • Knowledge of Microsoft Office Suite or similar software
  • Strong communication, problem-solving abilities
  • Attention to Detail and Problem-Solving skills

Nice to have:

  • Previous experience in project administration or a related field
  • Post-secondary education in business administration, project management, or a related discipline
What we offer:
  • Permanent Hire
  • Short days - Friday - 7 am - 1:30 pm
  • Long term - Opportunity to grow within the company
  • Offer a stable, professional environment where your organizational skills directly impact the success of our projects
  • Part of a team that values clear communication and efficient processes

Additional Information:

Job Posted:
May 20, 2026

Expiration:
July 17, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Randstad - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon
PREMIUM
More languages and countries
+ Unlock 31694 hidden job offers
Languages
English Čeština Deutsch Ελληνικά Español Français +15
Countries
United States United Kingdom India Canada Australia +
See plans
Plans from $2.99 / month

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Projects Administrator

Project Administrator

Part-time Project Administrator role supporting projects from initial concept to...
Location
Location
United Kingdom , Henfield, West Sussex
Salary
Salary:
20000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Up to 2 years' experience in project administration or management
  • Strong organisational skills and ability to manage multiple tasks
  • Excellent communication for working with teams and external partners
  • Project management qualification (Agile, Scrum, PMP, PRINCE2) is desirable
Job Responsibility
Job Responsibility
  • Helping plan projects, including tasks, timelines, budgets, and resources
  • Coordinating meetings, taking notes, and sharing updates with the team
  • Tracking progress and keeping project documentation accurate
  • Monitoring purchase orders and supplier deliveries to stay on schedule and budget
  • Spotting risks and helping solve issues proactively
  • Supporting quality checks and ensuring documentation is complete
What we offer
What we offer
  • Flexible part-time hours for a good work-life balance
  • Work on exciting technical projects with diverse teams
  • Develop your project management skills in a supportive, dynamic environment
  • Parttime
Read More
Arrow Right

Project Administrator

Project Administrator role supporting senior staff and Project Managers across a...
Location
Location
United Kingdom , Gateshead
Salary
Salary:
30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in project coordination, administration, or technical support within construction, engineering, design, or interior design
  • Excellent telephone manner and communication skills
  • Strong numeracy and literacy
  • Proficiency in Excel and MS Office
  • Highly organised with a structured and methodical approach
  • Strong problem-solving skills
Job Responsibility
Job Responsibility
  • Supporting the project and field sales teams throughout project lifecycles
  • Handling client queries and service calls, liaising with suppliers and service providers
  • Sales order processing: raising purchase orders, acknowledgements, and client invoices
  • Job costing: adding supplier invoices to cost sheets and liaising with Project Managers
  • Preparing estimates using Excel and AQ (industry-specific software)
  • Managing deliveries and stock movements
  • General administrative support
What we offer
What we offer
  • Free on-site parking
  • 23 days holiday (3 reserved for Christmas closure) + bank holidays
  • Long-term progression opportunities
  • Fulltime
Read More
Arrow Right

Project Administrator

Part-time Project Administrator role supporting innovative technical projects fr...
Location
Location
United Kingdom , Henfield
Salary
Salary:
20000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Up to 2 years' experience in project administration or management, preferably within a technical or engineering environment
  • Confident working with technology and digital tools (MS Office, project management software, collaboration platforms)
  • Strong organisational skills with the ability to manage multiple priorities
  • Excellent communication and interpersonal skills for working with teams and external partners
  • Full UK driving licence and access to your own vehicle is essential due to the location
Job Responsibility
Job Responsibility
  • Assisting with project planning, including scheduling tasks, tracking timelines, monitoring budgets, and managing resources
  • Coordinating project meetings, preparing agendas, taking minutes, and sharing updates with stakeholders
  • Maintaining accurate project documentation and ensuring information is up to date
  • Monitoring purchase orders, supplier deliveries, and budgets to keep projects on track
  • Identifying risks, resolving issues proactively, and escalating when necessary
  • Supporting quality checks and ensuring compliance with internal processes
  • Using project management and technical tools/software to support delivery
What we offer
What we offer
  • Flexible part-time hours to support a positive work-life balance
  • Opportunity to gain exposure to exciting technical projects in a collaborative and dynamic environment
  • A chance to develop your project management career in a supportive team
  • Parttime
Read More
Arrow Right

Project Administrator

Join a well-established construction business that values its team! We are on th...
Location
Location
United Kingdom , Hornchurch
Salary
Salary:
30000.00 - 35000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • IT literate and confident using MS Word, Excel, and Outlook
  • Ideally experienced in project administration and/or construction industry
  • Detail-oriented with excellent attention to detail
  • Capable of prioritising work effectively
  • Strongly organised with fantastic time management skills
  • Adaptable and able to work both in a team and on your own initiative
Job Responsibility
Job Responsibility
  • Preparing RAMS and H&S site files
  • Raising purchase orders on Sage
  • Creating work orders on client portal
  • Producing and updating electronic Operation & Maintenance Manuals (O&Ms)
  • Sourcing products and materials from current suppliers and various online platforms
  • Hiring and off-hiring of plant and equipment
  • Processing documentation for new subcontractors and suppliers
  • Arranging training courses for staff
  • Monitoring general incoming emails and calls
  • Providing general assistance to site teams
What we offer
What we offer
  • 20 days holiday + Bank Holidays
  • parking on site
  • pension scheme
  • Fulltime
Read More
Arrow Right

Project Administrator

Fantastic Opportunity for an Experienced Project Administrator! We are partnerin...
Location
Location
United Kingdom , Durham
Salary
Salary:
27000.00 - 30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in construction, engineering, or technical project administration
  • Previous experience in project administration, hire desk operations, document control, or similar
  • Flexible, team-focused attitude with initiative
  • Strong IT skills, especially Microsoft Excel, Word, and Teams
  • Ability to thrive in a fast-paced environment
Job Responsibility
Job Responsibility
  • Provide efficient administrative support to a busy projects team
  • Maintain well-organised project files and accurate record-keeping
  • Liaise with internal teams, suppliers, and management to coordinate confidential project details
  • Handle calls, correspondence, and general office tasks professionally
  • Data entry, holiday request management, and record updates
  • Manage purchase orders, delivery tracking, and supplier communications
  • Keep schedules and records up to date, including plant hire and equipment servicing
  • Support directors with project planning, progress tracking, and reporting
  • Act as first point of contact for site staff, assisting with onboarding and safety inductions
  • Maintain CRM systems and project databases
What we offer
What we offer
  • 28 days holiday including bank holidays and Christmas/New Year closure
  • Free onsite parking
  • Supportive, friendly team environment
  • Comprehensive benefits package including health benefits, retail and lifestyle discounts, cycle-to-work scheme, generous pension plan, death in service cover, modern facilities, company awards, and team-building events
  • Fulltime
Read More
Arrow Right

Project Administrator

We are seeking a highly organized and detail-oriented Project Administrator with...
Location
Location
Sweden , Stockholm
Salary
Salary:
Not provided
englishjobs.se Logo
EnglishJobs.se
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in project administration, preferably in a technology or software development environment
  • Strong expertise in JIRA administration, configuration, and reporting
  • Excellent organizational and time management skills
  • Strong communication skills, both written and verbal
  • Ability to manage multiple tasks simultaneously in a fast-paced environment
  • Proficiency in Microsoft Office Suite and familiarity with project management tools
  • Analytical mindset with attention to detail
  • Fluency in English
  • Swedish language skills are an advantage
Job Responsibility
Job Responsibility
  • Administer and maintain JIRA projects, boards, workflows, and user permissions
  • Create, update, and manage JIRA issues, epics, sprints, and backlogs to support project tracking
  • Generate and distribute project reports, dashboards, and status updates for stakeholders
  • Support project planning activities, including scheduling meetings, preparing agendas, and documenting minutes
  • Monitor project timelines, deliverables, and dependencies to ensure alignment with plans
  • Assist in identifying and resolving issues that may impact project progress
  • Collaborate with project managers, developers, and other team members to ensure smooth workflow in JIRA
  • Provide training and guidance to team members on JIRA best practices and usage
  • Maintain project documentation in an organized and accessible format
  • Support continuous improvement initiatives for project management processes and tools
What we offer
What we offer
  • A collaborative and technology-driven work environment
  • Opportunities for skill development and career advancement
  • Competitive salary and benefits package
  • The chance to work on impactful projects with global reach
  • Fulltime
Read More
Arrow Right

Technical Project Administrator

A new role is available for a site-based Administrator. The main purpose of this...
Location
Location
United Kingdom , Henfield
Salary
Salary:
14.00 - 15.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong administration background, site administration a bonus but not essential
  • Being well organised with a strong ability to multitask
  • Confident communicator, both written and verbal
  • Knowledge of CAD, Adobe and MS Packages
Job Responsibility
Job Responsibility
  • Documentation: Creating and maintaining project plans, documents, and other relevant information
  • Project Management: Assisting with project scheduling, task tracking, and resource management
  • Communication: Facilitating communication within the project team and with stakeholders
  • Reporting: Preparing project reports, status updates, and other relevant documentation
  • Support: Providing administrative support to the project manager and team members
  • Data Management: Maintaining project databases and other relevant data
What we offer
What we offer
  • Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
  • Eye care vouchers and money towards glasses should you require them for VDU purposes
  • We can search for permanent work whilst you're in assignments and offer expert interview support and advice
  • Weekly pay
  • Pension scheme option (with employer contributions)
  • 28 days paid annual leave (Based on a weekly accrual)
  • Fulltime
Read More
Arrow Right

Project Administrator

We are seeking a highly organised and experienced Project Administrator to suppo...
Location
Location
United Kingdom , Guildford
Salary
Salary:
30000.00 - 35000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a Site Manager, Project Administrator, or Contracts Administrator role within construction or maintenance sectors
  • Strong understanding of compliance and health & safety requirements in construction environments
  • Proficient in using shared drives, project management systems, and client portals
  • Excellent organisation and communication skills
  • Ability to work independently and manage multiple administrative tasks simultaneously
Job Responsibility
Job Responsibility
  • Provide administrative support to the Senior Management Team across multiple projects
  • Maintain and update compliance documentation via internal and external portals
  • Manage daily site administration tasks such as site diaries, visitor bookings and security coordination, site inductions and qualification certificate filing
  • Ensure all Health & Safety documentation is current and accessible
  • Coordinate and minute weekly subcontractor meetings, distributing notes to relevant stakeholders
  • Support project tracking and reporting using internal systems and client portals
  • Liaise with engineers, subcontractors, and clients to ensure smooth communication and project updates
  • Assist with procurement tasks such as ordering parts and PPE, and preparing quotations and invoices
  • Monitor service level agreements and escalate issues as needed to ensure contractual compliance
What we offer
What we offer
  • 20 days holiday + BH, with additional holiday
  • Pension Scheme
  • Friendly team & So Much more!!
  • Free parking on-site
  • Fulltime
Read More
Arrow Right