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Wyndham Destinations Logo Wyndham Destinations · -

Projects Administrator

Australia, Bundall · Job Posted January 25, 2026
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Job Description

We’re currently seeking a proactive and detail-oriented Project Administrator to support our Senior Manager – Projects & Design and the broader Property Development Team. You’ll play a key role in helping us deliver high-quality hotel refurbishment projects across our resort network — on time and on budget. This is a varied role suited to someone with experience in property, facilities, or construction who enjoys working across multiple teams and keeping things on track behind the scenes.

Job Responsibility

  • Provide day-to-day project administration support to the Property Development team
  • Coordinate communication and scheduling with internal teams and external contractors, suppliers, and consultants
  • Assist in the delivery of refurbishment projects from planning through to handover
  • Draft contracts, prepare tender documents, and assist with supplier payments, warranties, and documentation
  • Maintain FF&E cost trackers, asset records, and project documentation
  • Support procurement tasks and systems, including Birchstreet setup and PO management
  • Organise and attend meetings, take minutes, and follow up on actions
  • Keep digital records and project folders organised and up to date
  • Maintain the design sample library and resort refurbishment photo archives
  • Travel to sites when required and support project activities on the ground

Requirements

  • Experience in property, construction, or facilities management environments
  • A solid understanding of construction processes and budgeting
  • Strong attention to detail and time management skills
  • Confident communication skills across all levels of staff, contractors, and suppliers
  • Proficiency in Microsoft Office Suite — particularly Excel, PowerPoint, Outlook, and Project
  • A positive, can-do attitude with a collaborative team spirit
  • Ability to manage competing priorities while remaining flexible and calm
  • Willingness to travel to resort locations as needed

What we offer

  • Work in a flexible, fun, and rewarding environment in one of the most beautiful coastal towns
  • Enjoy meaningful work that contributes to creating unforgettable holiday experiences
  • Access to professional development and career growth opportunities
  • Personalised reward and recognition program
  • Staff benefits including global and local discounts on accommodation, dining, lifestyle, and more
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