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360 Resourcing Solutions Logo 360 Resourcing Solutions · IT - Administration

Projects Administrator - Commercial

United Kingdom, London 30000.00 - 40000.00 GBP / Year · Job Posted March 26, 2026
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Job Description

Reporting to the Project Support Manager, with a secondary reporting relationship to the Project Directors, the Projects Administrator - Commercial (Strategic Finance) plays a key role in ensuring strong commercial governance, financial control, and effective contract management across Strategic Finance projects. This role acts as a central coordination point between Operations Managers, Project Directors, the Accounts team, and the wider commercial function—ensuring that all financial processes are accurate, compliant, and aligned with business standards. The Projects Administrator - Commercial provides high‑quality commercial data, timely reporting, and structured governance to support informed operational and strategic decision‑making. The Projects Administrator - Commercial will be primarily based in the London office with likely visits to client sites as required. The role will also encompass assisting the Strat Finance project teams with administration and document creation across several projects.

Job Responsibility

  • Attend – any project financial reviews (in particular major projects)
  • Responsible – For ensuring projects financials are monitored across the projects weekly
  • Reporting – Ensure all project financial and commercials are reported in a timely manner
  • Contract & Commercial Governance: Oversee and validate contracts, subcontract agreements, and commercial documentation. Act as the main contact for contract queries and ensure compliance with company policies.
  • Cost Control & Tracking: Manage the weekly commercial tracker and align costs, forecasts, and WIP. Lead weekly commercial reviews to support governance and consistency.
  • Operational & Account Team Support: Provide expert commercial support on cost transfers, intercompany charges, and commitments. Work closely with Accounts, OMs, and PDs to resolve commercial issues and support major works.
  • Invoicing & Accounts Liaison: Monitor invoicing and AROC activity across all projects. Support OMs with invoicing accuracy and act as the key link with the Accounts team, managing critical dates, follow-ups, and escalations.
  • Month-End Support: Prepare and maintain the month-end tracker. Coordinate updates for PD sign‑off and assist with reporting across NetSuite, Intact, and other systems globally.
  • Retention & Risk Management: Track project retentions, chase outstanding amounts, and report on recovery progress and risks.
  • General Support: Provide day‑to‑day commercial and administrative support to the Strategic Finance team. Produce and maintain project reports and assist with governance activities.

Requirements

  • Good knowledge on forecast tracking against budget
  • Experience of maintaining project cost trackers
  • Relevant experience working with financial services clients
  • Strong commercial and financial acumen
  • Efficient communicator capable of managing internal and external stakeholders
  • Highly organised with strong attention to detail
  • Ability to interpret contractual and financial documentation
  • Proactive approach to issue resolution and process improvement
  • Competent user of financial systems (e.g. NetSuite, Intact)
  • Good general MS Office suite experience (Outlook, Word etc)
  • Strong Microsoft Excel capabilities (analysis / reporting)
  • Prioritization skills and multitasking ability
  • Ability to work under pressure

Nice to have

  • Experience of IT Service Management Administration and Project Life Cycles
  • Information Technology Infrastructure Library - Foundation (ITIL®)
  • Good knowledge of structured cabling standards and cable types (FTP, UTP & optical fibre)

What we offer

  • Company pension
  • bonus scheme
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