Project & Tender Administrator

• Review RFQs and ITTs to identify key requirements, milestones, and deadlines
• Support with the coordination of commercial, contract, and finance inputs for bids
• Track bid progress and maintain bid planners, calendars, registers, and checklists
• Coordinate bid preparation with internal stakeholders to ensure timely, compliant submissions
• Draft, compile, and maintain bid documentation, including commercial, QHSE, and financial materials
• Ensure bids meet internal governance, approval, and Bid Flow Management requirements
• Maintain accurate records across CRM systems (ZOHO), bid platforms, and company databases
• Support APAC Business Development and Commercial initiatives, including tenders, pre‑qualification, vendor registration, and market exercises
• Provide general office and administrative support, including reception support and document control
• Support compliance and systems administration, including CRM updates, project setup, resource assignment, and licence / certification tracking

• Minimum of 3 years’ experience in bids and commercial support, with a sound understanding of relevant procedures, systems, and legislative requirements
• Strong proposal writing skills, with fluency in written and spoken English
• Confident communicator, with experience liaising with clients and internal stakeholders
• Highly organised, with the ability to track multiple processes and deadlines effectively
• Proficient in Microsoft Office, particularly Word and Excel (intermediate level)
• Able to produce high‑quality documentation accurately and to tight deadlines

Experience of working in the Maritime or Offshore sectors is beneficial