Project Support Specialist Job at BMT (Halifax)

Job Description

As a member of the Client and Project Services (CaPS) team the Project Support Specialist is responsible for: Supporting the delivery of client projects by applying specialized skills in the management and execution of their project deliverables including but not limited to: Information Management; Data Systems; Financial Planning; Project Management; Providing professional and efficient project support to BMT North America and their clients in the management and delivery of their projects; Assisting project/program managers and shared services in the execution of internal and external projects within allocated cost and budget.

Job Responsibility

Supporting the delivery of client projects by applying specialized skills in the management and execution of their project deliverables including but not limited to: Information Management
Data Systems
Financial Planning
Project Management
Providing professional and efficient project support to BMT North America and their clients in the management and delivery of their projects
Assisting project/program managers and shared services in the execution of internal and external projects within allocated cost and budget

Requirements

Managing, organizing, and maintaining structured and unstructured information in shared digital environments (e.g., SharePoint, network drives, document management systems)
Information governance, including document control, version management, retention requirements, and access permissions
Providing project management services to internal and external clients as may be required such as coordinating meetings/workshops and client engagements (including developing and maintaining awareness of the stakeholder community)
Managing day-to-day activities for the Project Management team including analyzing project data and producing progress reports, documenting and tracking action items, producing associated slide decks, agendas and Records of Discussion for meetings, workshops, and events
Documenting processes, and suggesting updates to reduce or eliminate inefficiencies
Providing project coordination activities include reviewing and aligning all aspects of deliverables produced for various project areas, and ensuring that the appropriate team members are supporting the right activities at the right times
Fulfil all administrative requirements for the task ensuring that all necessary quality control systems are maintained
Supporting external BMT client tasks as assigned by the Project Manager (PM) or client TA
Completing tasks to meet specified objectives within agreed timescales and budgets
Assisting the PM in monitoring the project schedule, key meetings, etc. and socializing the battle rhythm/business cadence
Maintaining configuration control of project management documents for all assigned project(s)
Coaching and mentoring Junior level Project Support Specialists, developing teaching tools and aids
Identifying opportunities for process improvements, automation, and efficiency gains in business processes, systems, and workflows, and implement solutions to enhance productivity, accuracy, and compliance
When not supporting project delivery there may be occasions where the incumbent is required to support activities as tasked by the leadership team such as: Drafting and organizing BMT reference documents
The coordination and organization of BMT internal training related to CaPS

What we offer

Medical, dental and vision plan (including a Health Care Spending Account)
Employee and Family Assistance program
Parental/Maternity leave top-up program
RRSP or TFSA matching program
Flexible work hours
Hybrid work arrangement
Training and development opportunities
Employee recognition program
Employee referral program

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Project Support Specialist

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