Project Support Coordinator

• Maintain and update the project calendar to track key milestones, deliverables, and deadlines throughout the implementation lifecycle
• Schedule and coordinate recurring meetings, workshops, and user acceptance testing sessions, ensuring efficient planning and resource availability
• Identify and resolve potential conflicts in scheduling, collaborating with team members and stakeholders to align priorities
• Facilitate logistics for meetings and events, including reserving rooms, setting up virtual meetings, and ensuring equipment readiness
• Create and distribute high-quality presentations and documentation for stakeholder meetings, executive briefings, and project updates
• Record and organize meeting minutes, decision logs, and other critical project documentation in a centralized repository
• Ensure timely communication of agendas, action items, and updates to all relevant stakeholders
• Support the development of visual aids and materials using tools such as PowerPoint and Excel
• Provide administrative and coordination support to project managers and team leads as needed
• Monitor attendance and follow up with participants to ensure engagement in project activities

• Proven ability to manage timelines and schedules for complex projects
• Experience with master scheduling and coordinating events or activities
• Familiarity with project management tools and practices
• Strong skills in creating and maintaining documentation, including presentations and reports
• Excellent communication skills to liaise effectively with internal teams and external stakeholders
• Proficiency in tools such as PowerPoint, Excel, and other documentation software
• Attention to detail and ability to proactively identify and resolve scheduling conflicts

Previous experience in construction projects or similar environments is a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan